Background

• Governance and Rule of Law (GROL);
• Poverty Reduction and Environment Protection Programme (PREP).
  

Duties and Responsibilities

• Effective support to planning, implementation and monitoring of Project activities
• Efficient administrative support and financial control
• Provision of technical support and timely and quality reporting on project activities
• Support to knowledge building and knowledge sharing

• Support Project Managers and CPP team on UNDP procedures to follow in terms of budgeting, contracting modalities with implementing partners;
• Actively participate in the preparation of work plans and operation plans as well as procurement plans for projects,
• Liaise with counterparts in the preparation of contracts including letters of agreement (LOA) and Micro Capital Grants (MCG) including activities, work plans, budget and schedule of payments and submit draft of agreements to Project Managers for approval; ensure that such agreements are up to date and that activities are not undertaken beyond contractual period;
• Maintain an appropriate filing system documenting the implementation of approved work-plan activities,
• Support the Monitoring of achievements of outcomes and outputs as per LOA and MCGAs and supporting counterpart through supervision and training in ensuring timely and proper financial and narrative reporting in collaboration with the Programme Specialist;
• Undertake regular monitoring and data collection of project activities and provide weekly work-plan and progress reports to the Project Managers;
• Produce timely implementation and monitoring reports as required by the Civilian Police Project Manager, sub-office and Project Team.

• Provide logistic and administrative support to the Project;
• Drafting correspondence and reports covering project issues; compiling statistical data; following up and responding to queries;
• Organization of workshops and conferences, coordination of travel arrangements and support with protocol procedures;
• Provision of inputs to preparation of procurement plans for the office;
• Preparation of inventory reports and keep up to date the office filing system;
• Prepare project activities budgets based on approved work plans and budget revisions as required;
• Raise requisitions and be the financial focal point utilizing ATLAS (UN financial management system);
• Review financial reports submitted by counterparts and liaise with counterparts to ensure the transparent and accountable use of funds provided in the framework of LOAs and MCGs;
• Support coordination of activities implemented in all regions and promote information sharing between the regions and different components of GROL;
• Support the counterparts and UNDP Civilian Police on operational issues, and complying with UNDP rules and procedures under Letter of Agreements and Micro Capital Grants Agreements;
• Provision of information for audits;
• Proper control of supporting documents of funds and activities;
• Confirmation of availability of funds prior to release by supervisor.

• Ensure that donor and other kinds of reporting are done in a timely manner and within the UNDP rules and regulations or according to the criteria set out in partnership documents with donors,
• Assist in preparation of presentations to development partners, Head of Sub Office and Project managers as required,
• Liaise with the Programme Specialist to provide regular project updates for the sub-office as required, especially as related to relevant outcomes in UNSAS,
• Provide support and liaise with relevant Puntland authorities, line ministries, local and international NGOs, civil society organizations and other relevant stakeholders, on issues relating to civilian police
• Provide support to key partners in the formulation of project proposals on community policing and monitoring related project activities implementation.
  

• Promotes identification and synthesis of best practices and lessons learned from the project for organizational sharing and learning;
• Promotes a knowledge sharing and learning culture in the country office;
• Training of staff on administrative procedures;
• Briefing/ debriefing of staff on administrative procedures.
  

Competencies

• Demonstrates integrity by modeling the UN’s values and ethical standards
• Promotes the vision, mission, and strategic goals of UNDP
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example.
• Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
• Seeks and applies knowledge, information and best practices from within and outside UNDP
  

• Builds strong relationships with partners, focuses on impact and result for the client and responds positively to feedback.
• Ability to manage complex problems proactively and effectively, including responses to field based emergencies.
• Consistently approaches work with energy and a positive, constructive attitude.
• Proven networking, team-building, organizational and communication skills.
• IT competencies in Word, Excel, Power Point and the internet.
  

• Demonstrates strong analytical and management skills.
• Demonstrates openness to change and ability to manage complexities.
• Ability to lead effectively, mentoring as well as conflict resolution skills.
• Demonstrates strong oral and written communication skills.
• Remains calm, in control and good humoured even under pressure.

Required Skills and Experience

• Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

• Minimum 3 years of progressive responsible administrative or project experience is required at the national or international level;
• Experience working in ATLAS is an asset;
• Previous experience working in the UN or International NGO is an asset but not a prerequisite
• Prince2 training and certification; RMG are desirable

• Fluency in English and Somali required.