UNDP Jobs - 33680- Administrative Clerk

Administrative Clerk

Location :

Brasília, BRAZIL

Type of Contract :

Service Contract

Starting Date :

01-Dec-2012

Application Deadline :

08-Nov-12 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

Languages Required :

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Brasil Country Office will be responsible for the joint agreement administration for part of the UN agencies located close to the UNDP Country office premises, effective 2011
This activity was managed by an UN agencies pool and from this year it will be transferred to the UNDP Brazil CO responsibility. In order to fulfill this position this office needs a professional dedicated to this activity due to its complexity and workload.

The UN agency pool has agreed to hire this specialized professional to work for the Interagency COMMON PROJECT, regulated by MOU signed between UNDP and UNFPA, UNWOMEN, UNEP and UNAIDS.

Duties and Responsibilities

1. Ensures implementation of operational strategies, focusing on achievement of the following results:
• Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
• Provision of inputs to preparation of administrative team results-oriented work plans.

2. Provide support to Interagency Common Services Project in order to ensure the following activities:
• Prepare common service payments in Atlas and follow up their disbursements with UNDP Finance and perform conciliation.
• Prepare reports on Common Project Budget implementation using Atlas system and other tools.
• Provide information for UNDP cost recovery from other UN Agencies related to share services in accordance with the policy established in the MOU.
• Provide support during the quotation of goods and services related to Common Services, up to the amount of USD 2,500.00.
• Attend meetings, prepare minutes and correspondence, follow-up on Common Project activities.
• Responsible for following up Common Project Budget.
• Provide information to Common Project budget plan.
• Performs other administrative duties as required, related to Common Services.
• Keep organized and updated procurement files (contracts and POs) regarding Common Services procurement processes.

3. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

• Sound contributions to knowledge networks and communities of practice.
• Cooperate with other colleagues to accomplish their duties.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
Ability to perform a variety of repetitive and routine tasks and duties
Ability to review data, identify and adjust discrepancies
Ability to produce accurate and well documented records conforming to the required standard
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Strong IT skills

Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

Required Skills and Experience

Please, fill with details and complete data all the required information in the Personal History Form: http://www.pnud.org.br/arquivos/p11.doc (check bellow how to submitt application)

ATTENTION! Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

Education: Secondary education. Certification or Bachelor in administration is desirable.

Experience: 3 years of relevant administrative experience.

Experience in the usage of computers and office software packages MS Word, Advanced Excel, etc.).
Experience in handling of web-based management systems will be considered as an asset.
Knowledge in Atlas System will be considered as an asset.

Language Requirements: Fluency in English and Portuguese is required.

The candidate must have Brazilian Nationality or be legally authorized to work in the country.

UNDP is committed to achieving workforce diversity in terms of gender, individuals from minority groups, indigenous groups, afro-descendants and persons with disabilities are specially encouraged to apply.

SUBMISSION OF APPLICATIONS:

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page the completed UNDP Personal History Form - P11. The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc

All applications will be treated with the strictest confidence.

Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.