CONSULTANT: FINANCE AND OPERATIONS SUPPORT TO THE GOVERNANCE AND NATIONAL PLANNING TEAM OF THE LEADERSHIP AND GOVERNANCE SECTION

Location : New York, UNITED STATES OF AMERICA
Application Deadline :20-Nov-12
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Duration of Initial Contract :25 workings days

Background

The programme “Increasing Accountability in Financing for Gender Equality” supports the implementation of a comprehensive approach aimed at linking gender equality commitments with planning, budgeting, monitoring and evaluation systems used by donors and national governments at country level. It does so through supporting capacity development of national partners tasked with planning and budgeting (ministries of finance, planning, and line ministries), including national women’s machineries, and strengthening government monitoring mechanisms as well as civil society and parliamentarians’ role to ensure adequate funding and actions in favor of gender equality and women’s empowerment.

The overall goal of the programme is to increase the volume and effective use of aid and domestic resources to implement national commitments to gender equality and women’s empowerment. The programme seeks to strengthen accountability to implement gender equality commitments in financing decisions and practices of donors and programme countries in 15 countries including fragile states. The programme is built on past experience, learned lessons and knowledge in the areas of Gender Responsive Budgeting, aid effectiveness and costing.  The programme is a partnership between the EU, UN Women and ITC/ILO.  UN Women is the executive agency, with ITC/ILO serving as an implementing partner for specific capacity development components of the programme.

The programme is located in the Governance and National Planning cluster of the Leadership and Governance Section of the Policy Division in UN Women Headquarters.

Due to the imminent departure of the Programme Associate responsible for operational and financial management support, a consultant is needed to provide support in these areas until a full-time replacement is hired.

Duties and Responsibilities

Summary of key functions:
  • Budget management and finance
  • Operations support
  • Administrative support
Key Functions:

Budget Management and Finance:
  • Monitors all the programme budgets for the Governance and National Planning team.
  • Drafts project budgets & revisions, proposes routine changes to projects components to attain project objectives with guidance from Programme Managers.
  • Liaises with the country offices and provides backstopping on budget management and on re-phasing budgets.
  • Drafts and submits to Programme Managers, authorizations to field offices to undertake project-related activities, incur expenditures, monitors expenditures and advises offices and funding agencies on budget status, ensures funds allocation is not exceeded or additional funds are allocated when required.
  • Assists in preparing financial reports to donors.
  • Tracks contributions and maintains internal expenditure control system to ensure vouchers are matched and completed.
  • Liaises with UN Women finance and operations.
Operations support:
  • Under the guidance of the Programme Managers, initiates recruitment actions of consultants, prepares draft terms of reference, requests HR to undertake recruitment and follows up with HR. Provides support for the shortlisting of consultants for selection by Programme Managers.
  • Assists in the preparation of subcontracts, reviews subcontract invoices and checks supporting documentation to ensure that services provided and claimed are in conformity with the terms of the contract/ reference.
  • Organizes meetings and workshops and provides overall logistical support to the Governance and National Planning team.
  • Prepares all actions related to travel for the Governance and National Planning team.
  • Verifies accuracy of supporting documents for payments.
Administrative Support:
  • Organizes data and information, prepares and maintains records, documents and plans for monitoring of project/ programmes implementation.
  • Draft routine correspondence to all parties concerned.
  • Verifies that all completed projects are closed in accordance with UN Women rules and that final reports are received.
  • Sets up and oversees reference system and filing.

Competencies

  • Ability to work excellently in teams.
  • Ability to multi-task and prioritize in a fast-paced environment with a large volume of work.
  • Ability to perform a broad range of administrative activities aimed at effective and efficient functioning of the Governance and National Planning team, including data/schedule management, maintenance of protocol, information flow.
  • Ability to maintain confidentiality and discretion.
  • Ability to write, edit and present information in clear and presentable formats, using appropriate IT functionality.
  • Establishes, builds and sustains effective relationships with clients, demonstrating understanding of client’s perspective.
  • Ability to anticipate needs of the Governance and National Planning team and clients and address these promptly.

Required Skills and Experience

Education:
  • Bachelor’s Degree or equivalent certificate in Business Administration, Public Administration, Finance, Economics or related field.
Experience:
  • 6 years working in the UN and competency in using Atlas.
  • Knowledge of UN Women’s rules and procedures is an asset but not required.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access), Internet, and Outlook.
  • Excellent organizational and time management skills and sound judgment.
  • Ability to work efficiently under pressure and in a team environment.
Language Requirements:
  • Fluency in English is required.
  • Fluency in the other UN languages, particularly French and Spanish, is an added advantage, but not required.

Application procedures:

The application should comprise:

 

  • Cover letter explaining qualifications and suitability for the advertised position. The letter should also specify a daily fee to be charged by the consultant. 
  • Completed P11 form.

Incomplete applications will not be considered. Please make sure all requested materials are provided.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

 

 

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.