Background
Duties and Responsibilities
Summary of key functions:
- Support to planning, analysis and management
- Budget monitoring, oversight and control
- Management of specific financial and budget related projects
- Advisory support and technical guidance
- Knowledge management and capacity building
- Participate in the budget planning process by analyzing past/current financial operations, estimating revenues and expenditures, evaluating trends in patterns of resource allocations, analyzing records of present/past operations, analyzing budget proposals for budgetary objectives and presenting thoroughly researched information/conclusions/recommendations, including reports containing an analysis of the office’s financial situation (expenditures versus budget allocations) to facilitate budget preparation, planning and approval processes.
- Prepare financial forecast of core and non-core resources contributions for planning purposes.
- Clear proposals to ensure UNW regulations and rules are complied with and that budgets for UNW support costs are correctly reflected in project budgets and that correct chart fields are used.Approve budgets in ATLAS based on approved (and signed) project documents, budgets and expenditures.
Budget monitoring, oversight and control
- Identify operational and financial bottlenecks in budget management and approval and resolve problems and/or recommend solutions.
- Establish and implement control mechanisms for development projects and monitor budgetary status versus authorized spending limits and budget delivery results. Take appropriate and timely action to ensure compliance.
- Prepare and modify budgets for UNW management projects to ensure expenditures within authorized spending limits. Take action in cases of variances.
- Take action on Mandatory Budget Revisions to ensure unspent budget balance is “rephased” into future year. Keep Atlas current on changes to budget information and keep stakeholders informed.
- Process year-end budget “rephasal” to ensure estimated expenditures are reflected in the current year budget and unspent funds are rephased to future year/s.
- Provide input and direction to specific budget related and ad-hoc projects in support of senior management requests
- Identify areas for development and drive improvement.
- Support operational and Programme initiatives as required.
Advisory support and technical guidance
- Serve as technical resource person for Atlas Project/Budget Module.
- Provide advice to UNW staff on budget issues, processes and procedures.
- Collaborate with UNDP Atlas helpdesk and departments on corporate issues related to project/budget modules to ensure UNW needs and interests are taken into account in systems development and updates.
Knowledge management and capacity building
- Design and/or introduce, learning tools, best practices and innovations in budget business operational practices and management including drafting guidelines and policies.
- Establish and implement introduction and ongoing development of Results Based Budgeting framework
- Contribute to the development of knowledge base in budget planning, preparation and management through capacity building and conducting and/or organizing training events and activities on budget panning principles, processes, policies, rules and procedures.
- Identify, participate in the development and/or recommend enhancement/updates/improvement in Atlas budget modules.
- Capture, synthesize and/or codify lessons learned and best practices in financial management and services. Disseminate to clients and stakeholders as appropriate to build capacity and knowledge.
- The key results have and impact on the effective and efficient budget planning, preparation and management of UNW regular and non-core resources. Sound policies and advice, proper oversight, control and monitoring of program and project resources, and timely and accurate budget oversight and control enhance the UNW reputation with governments, donors as a trusted partner and reliable custodian of funds and fosters a culture of accountability
Competencies
CORE VALUES / GUIDING PRINCIPLES:
Ethics and Values:Demonstrating / Safeguarding Ethics and Integrity
Knowledge Sharing / Continuous Learning: Learning and sharing knowledge and encourage the learning of others
- Strong knowledge and expertise in results based budgeting, financial principles, planning and management
- Solid knowledge of complex budget, financial rules and regulations (including IPSAS), preferably UN related
- Demonstrated business acumen and judgment
- Conceptual/strategic skills and success in implementing budget/financial re-engineering, management systems development, policy design, innovation and knowledge product development
- Solid knowledge and experience in the application of complex financial systems and web based management systems (such as Atlas)
- Advance knowledge of office software packages, spreadsheet and database (MS Word, Excel)
Required Skills and Experience
Education:
- Advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
- Minimum 7 years of progressively responsible experience in financial planning, financial management and operations, at least (3) years of which should be at the supervisory level, in a large international and/or corporate organization preferably in the UN system and its organizations.
- Experience of IPSAS or IFRS highly desirable.
- Fluency in oral and written English is required. Proficiency in another UN working language is desirable.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment
Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.