OFFICE ASSISTANT & MESSENGER


Location : Nicosia, CYPRUS
Application Deadline :12-Mar-13
Additional CategoryManagement
Type of Contract :Service Contract
Post Level :SB-1
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
17-Mar-2013
Duration of Initial Contract :6 months part-time / full-time
Expected Duration of Assignment :6 months with possibility of extension

Background

Under the guidance of Operations Manager and supervision of the Administrative Assistant, the Office Assistant & Messenger provides reliable messenger services.
 
The Office Assistant & Messenger demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.


Duties and Responsibilities

 
Summary of key functions:
 
Messenger Services
  • Collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions.
  • Sorting, delivery and pick up of mail from various offices on the premises at regular intervals. 
  • Packaging/packing of material received for dispatch; labeling, inserting material in envelopes and franking outgoing mail.
  • Maintenance of records as required.
  • Other duties as required.
 
Front Desk Services
  • Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to UN/UNDP.
  • Operates photocopying and duplicating machines, binding, and filing.
  • Maintenance of recording information in the system, solution of minor technical.problems and reporting service providers for regular maintenance and repair.
  • Other duties as required.

Administrative Support

  • Assistance in the preparation of cost-recovery bills for the administrative services.
  • Support in local shopping /purchasing.
  • Assist / support in maintenance of assets.
  • Assist / support with travel arrangements.
  • Assisting the Security Focal Point in maintaining / managing security requirements.
  • Other duties as required.


Competencies

Functional Competencies:

  • Ensures full application of UNDP rules and procedures on vehicle management.
  • Ensures provision of reliable and safe driving services.
  • Ensures proper maintenance of official vehicles.
  • Demonstrates openness to change and ability to manage complexities.
  • Consistently approaches work with energy and a positive, constructive attitude.

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Ability to perform a variety of standard tasks related to front desk service, telephone communications service and administration.


Leadership and self-management:

  • Focuses on result for the client and responds positively to feedback.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Responds positively to critical feedback.


Required Skills and Experience

Education:      

  • Primary education

Experience:   

  • 2 years of relevant work experience

Language requirements:  

  • Fluent English and Native Turkish and/or Native Greek

Other requirements:

  • Valid driving license.
  • Nationals or others legally authorized to work in Cyprus.

Application procedure:

  • Application should contain a brief Cover Letter (in English) stating interest in the position and qualifications. Please paste the letter into the "Resume and Motivation" section of the electronic application.
  • Personal Curriculum Vitae and/or UNDP P-11 form (in English). Blank UNDP P-11 form can be downloaded from http://europeandcis.undp.org/files/hrforms/P11_SC_SSA.doc.
  • 3 work references.

FC: 11300.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.


If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

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