CONSULTANT: UNDG-TTCP Secretariat Support Officer

Application Deadline :15-Mar-13
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :6 months
Expected Duration of Assignment :6 months


The Task Team on Common Premises (TTCP) is tasked with providing guidance and tools for UNCTs which intend to engage in UN House/UN Common Premises renovation, construction and/or relocation projects. In order to determine whether said projects are viable for (partial) funding, the TTCP requires the UNCT to finalize a formal proposal. The TTCP provides a framework for putting together these proposals and guidance as required.
Job Purpose
Provide essential administrative and professional support to the TTCP which, as an operational group, has extensive dialogue with UNRCs and Country Teams and host governments regarding establishment, relocation, renovation and refurbishment of UN Houses and Common Premises.
The TTCP is an operational task team meeting on a weekly basis and actively working with UN country teams (CTs) globally. TTCP projects inevitably involve multiple agencies and require strict recording of dialogue and decisions to record why actions were taken and funds committed to secure /renovate premises.
Traditionally implementation only proceeds after consensus is reached between the multiple parties involved. The role of this post is that essentially of facilitator and to record both deliberations and decisions reached. Dialogue is generally held at a senior management decision making level.

Duties and Responsibilities

Participation in each meeting, recording dialogue and decisions reached and circulating this information to all parties to ensure the requisite audit trail is established given the substantive investment and multi-agency participation in TTCP projects.
Extensive dialogue and communication is required with the UN-RC and members of the Country Team (CT) and the compilation, review and dissemination of this information to the TTCP. The incumbent is required to not only facilitate such dialogue and meetings but to record and review the input received and highlight key issues needing action and decision.
Work Relations
The incumbent will actively liaise with all principals of the TTCP (D1 level staff) together with facilities experts (P4 and P5), importantly significant contact and dialogue will be required to facilitate communication between the CO and HQ with the UN-RC and Country Reps (D2/D1 and P5). The position essentially requires the incumbent to establish, maintain and pursue critical communication between the CT and TTCP on the planning, clearance, progress and delivery of invariably high cost inter-agency facilities projects for the UN system. Dialogue/communication may also be required with the host government and potential donor governments requiring a significant degree of diplomacy and an ability to articulate the appropriate guidelines and established procedure governing the funding of UNDG/House projects. 


Functional Competencies:
  • Shows pride in work and in achievements;
  •  Demonstrates professional competence and mastery of subject matter;
  •  Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • Shows persistence when faced with difficult problems or challenges;
  • Remains calm in stressful situations. 
  • Demonstrates strong oral and written communication skills;
  • Demonstrates openness in sharing information and keeping people informed.
Planning and Organizing
  • Develops clear goals that are consistent with agreed strategies;
  • Identifies priority activities and assignments; adjusts priorities as required;
  • Allocates appropriate amount of time and resources for completing work;
  • Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary
  • Works collaboratively with inter-agency colleagues to achieve organizational goals;   
  • Solicits input by genuinely valuing others’ ideas and expertise.

Corporate Competencies:
  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favoritism;
  • Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Other Desirable Skills:
Agile team player with the ability to reach out to the multiple parties to ensure an inclusive approach, recognize potential problems and highlight these to the TTCP team. Ability to work at all levels and across organizational silos.

Required Skills and Experience

  • Master’s in Business/Civil Engineering/Architecture/International Relations or equivalent.
Knowledge and Experience:
  • Minimum of 3 years’ experience within UN or equivalent international public sector organization in the area of development and/or related areas.
Language Requirements:
  • Excellent English both oral and written are an absolute prerequisite. Other UN languages and indeed other languages recognized as strong assets.
Evaluation/Selection of Offer
The Offers will be evaluated as follows:
Technical assessment (maximum points - 100; overall assessment weight 60%)
  • Pass mark 70 points
Financial comparison (maximum points - 100; overall assessment weight 40%)
  • The lowest financial offer among the technically qualified Offers will receive the assigned maximum financial score of 100 points while the rest will receive points in inverse proportion.
Selection of the most qualified/responsive Offer will be based on the highest combined (weighted) score.
Application Documents/Submission
Note: The CV and Offeror’s Letter must be uploaded in a single Adobe PDF file during the electronic submission of the application.
FC: 11900

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