Community Contract Officer - UPPR Project (Only Bangladeshi Nationals are eligible to apply)

Location : Dhaka (With frequent travel to the project towns), BANGLADESH, BANGLADESH
Application Deadline :03-Apr-13 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :One Year Initially ( Extendable)


Organizational Context:

The Urban Partnerships for Poverty Reduction (UPPR) Programme is the largest urban poverty reduction initiative in Bangladesh and one of the largest in the world.  Its goal is “To reduce urban poverty in Bangladesh” and its purpose is “To improve the livelihoods and living conditions of three million urban poor and extremely poor people, especially women and girls”. Key outputs are: (i) Urban poor communities mobilized to form representative and inclusive subgroups and prepare community action plans; (ii) Poor urban communities have healthy and secure living environments; (iii) Urban poor and extremely poor people acquire the resources, knowledge and skills to increase their incomes and asset; and (iv) Partnerships and city/urban development models/strategies developed to influence pro-poor local and national-level policies and practices. 

Programme funds of USD 120 million are provided by UKAID (£60 million) and UNDP (USD 3 million). The programme is managed by UNDP and implemented by the Local Government Engineering Department (LGED), Local Government Division (LGD), Ministry of Local Government, Rural Development and Cooperatives.
In each town a Town Manager leads the Project Team comprising of staff from the local government and those directly recruited by the project by UNDP. In each town a Town Project Board is formed with City Mayor/Pourashava Chairperson and other members to approve work plan and monitor outputs.

All project benefits for output 2 and 3 are delivered though Community Contracts that are prepared by community groups mobilized by the project team in each UPPR town. UPPR communities identify and prioritize their own development needs and prepare community contracts to seek project funds. With the growing numbers of community contracts, UPPR requires a community contract manager to ensure efficient community contract planning, approval, monitoring and record keeping. 

Duties and Responsibilities

Functions / Key Results Expected:

Under the direct supervision of Operations Manager, the Community Contract Officer will:

Manage the community contract planning, approval, funding process and completion of community contract implementation. Her/his tasks will include proposal receipt, data entry, registration of contracts,  internal approval by UPPR, external approval by UNDP; funds approval, transfers from UNDP to towns, transfers from towns to community entities, and progress payments; contract amendments, and contract completion reports. 

This will including the following:

1.    Coordinate with SIF and SEF units to prepare the annual work plan budgetary guideline based on the programme, town and CDC financial thresholds, benefit coverage ratios, and technical inputs from SIF, SEF and town team staff;
2.    Ensure data entry, registration of community contracts and preparation of community contract inventory;
3.    Supervise community-contract data entry operators and ensure required timeliness and quality of their work;.
4.    Ensure all individual contract proposals meet the minimum quality standards, contract approvals are tracked and processed within time and CDC budget thresholds, and physical/digital contracts are properly stored/filed to avoid loses, misplacements and enable rapid retrieval;
5.    Monitor and report on contract delivery on a quarterly basis by community entity, town, and fund type to ensure annual delivery;
6.    Monitor and report on contract tracking on a monthly basis to ensure efficient contract processing and timely funds delivery;
7.    Maintain and analyze the contract database and produce various reports as required by management including by contracts by towns, contract type, type of benefits, and household poverty status.
8.    Coordinate with M&E team to align the above data in monitoring data base
9.    co-ordinate with Finance Expert (for entering the contract value, total approved budget, follow up with fund transfer, fund utilization, monitoring fund balance, financial reporting etc.)
10.    Liaise with all community contract stakeholders including town teams, HQ staff, UNDP, UNHABITAT to resolve issues;
11.    Continually seek to innovate and improve the contract budgeting and management process and system.
12.    Providing training and capacity building of the other staff in the management of contracts.
13.    Undertake additional tasks as assigned by the supervisor, if required.

Impact of Results:
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the issues:

•    Efficient Contract management and quality financial management
•    Strengthened partnership
•    Timely delivery of programming activities
•    A final statement of achievements towards development during your assignment.


Competencies and Critical Success Factors

Corporate Competencies:
  •  Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
  •  Shares knowledge an experiences
Functional Competencies:   

Knowledge management and learning
  •     Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate
  •     Shares knowledge an experiences
  •     Develops substantive knowledge of one or more practice areas
  •     Encourages project and office staff to share experiences/knowledge and contribute to UNDP practice and teamworks network
  •     Promotes a learning environment in the office
  •     Provides helpful feedback and  advice to others in the office
Maintaining a network of contacts:
  •    Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
  •    Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders
Development and Operational Effectiveness:

  •    Strong IT skills
  •    Ability to provide inputs to the implemenation of new systems
  •    Perform additional duties assigned
Leadership and Self Management:
  •    Focuses on the result for the clients
  •    Consistently approaches work with energy and a positive, constructive attitude
  •    Demonstrate strong oral and writte skills
  •    Remains calm, in control and good humoured even under pressure

Job Knowledge/Technical Expertise:
  •    Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  •    Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  •    Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  •    Demonstrates good knowledge of information technology and applies it in work assignments
  •    Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Client Orientation:
  •     Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  •     Organizes and prioritizes work schedule to meet client needs and deadlines
  •    Anticipates client needs and addresses them promptly

Core Competencies:

  •     Demonstrating/safeguarding ethics and integrity
  •     Demonstrate corporate knowledge and sound judgment
  •     Self-development, initiative-taking
  •     Acting as a team player and facilitating team work
  •     Facilitating and encouraging open communication in the team, communicating effectively
  •     Creating synergies through self-control
  •     Managing conflict
  •     Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  •    Informed and transparent decision making

Required Skills and Experience

Recruitment Qualifications:

Bachelor's degree (Master's preferable) in business administration, economics, law or other related discipline. Additional experience in procurement / contracts management, acquisition procedures or commercial sector is essential

•    Minimum five years of relevant experience in procurement / contracts management in a developing, post-conflict country context either at national or international level
•    Familiarity with UNDP programme execution modalities, rules and regulations is a distinct asset, as well as knowledge of UNDP administrative and financial management procedures;
•    Excellent knowledge of Microsoft Office applications especially Microsoft Excel.

Language Requirements:   
Fluency in English and Bangla.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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