UNDP Jobs - 36395- Administrative and Finance Assistant, Capacity Dev

Administrative and Finance Assistant, Capacity Development to Support the Implementation of Public-Private Partnership

Location :

Minsk, BELARUS

Type of Contract :

Service Contract

Starting Date :

22-Apr-2013

Application Deadline :

07-Apr-13 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

1 year, extendable

Languages Required :

English Russian

Expected Duration of Assignment :

2 years

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Please read carefully the below information. Before you apply on-line, please download and fill in the P11 form (UNDP personal history form), that should be attached to your on-line application.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. No telephone inquires will be entertained. Only short-listed candidates will be contacted.

Only the UNDP PERSONAL HISTORY FORM (P11) will be considered for screening of applications! It can be downloaded at the following link:UNDP Personal History Form

Public-Private Partnerships (PPPs) are defined as “innovative methods used by the public sector to contract with the private sector, who bring their capital and their ability to deliver projects on time and to budget, while the public sector retains the responsibility to provide these services to the public in a way that benefits the public and delivers economic development and an improvement in the quality of life.” (source: UNECE Guidebook on Promoting Good Governance in Public-Private Partnerships).

The overall project goal is to increase the knowledge and capabilities of all stakeholders involved in the PPP process, including public officials, the financial sector, the business and academic communities, the civil society and the public at large, with a view to promote, develop, operate and manage public-private partnership projects for public infrastructure development in Belarus. This 2-year project is the product of collaboration between UNDP, UNECE, the Ministry of Economy and the EU Delegation in Belarus.

The immediate objectives to be addressed by the project are as follows:

Build capacity and train different stakeholders involved in the PPP process to develop and implement PPP projects as a tool for attracting private investments;
Strengthen institutional capacity through the proposed National PPP Unit as an engine of PPP development in Belarus;
Promote the potential of public infrastructure development to attract private capital through the identification and appraisal of two selected pilot PPP projects.

The national executing entity for this project will be the Ministry of Economy. UNECE experts will partake in the project implementation by providing substantive support and mobilizing the necessary international expertise.

Expected key project outputs:

at least 400 individuals participated in the project's educational and training events;
more than 50 PPP focal points trained and received certificates; a pool of 15 national consultants knowledgeable in PPP created;
consultative workshops and roundtables on the opportunities for PPPs conducted in all administrative regions/Oblasts;
the specialized web portal on PPPs created;
the National PPP Unit established, and provided with a minimum set of necessary equipment, methodological materials and manuals;
PPP Unit staff completed extensive training on PPPs and received certificates;
Inter-ministerial Infrastructure Board established comprising PPP focal points from the infrastructure industries;
PPP-related legal framework improved; spheres identified where pilot PPPs can be launched;
Guidelines prepared for identification/appraisal PPP projects and development of the National Infrastructure Plan; Pre-feasibility study reports on two pilot PPP projects developed and debated nationally and internationally;
a booklet on PPP opportunities in Belarus elaborated and extensively promoted to business and investors communities.

Duties and Responsibilities

Conduct financial monitoring of project commitments and expenditures, assists in ensuring proper delivery of the project budget;
Prepare budget revisions;
Prepare payments and the required payment documentation;
Prepare requests for travel and payment details for processing by UNDP;
Prepare personnel recruitment documentation and create appropriate ATLAS entries;
Input financial data into ATLAS through the external access system;
Create payment requisites, vouchers, vendor entries, and generate reports in ATLAS;
Perform cash custodian's duties being primarily responsible for project’s cash disbursements and maintain project’s petty cash book;
Maintain and update project inventory lists, manage equipment transfer;
Organize procurements in accordance with UNDP rules and procedures;
Exercise due diligence in relation to payment documents;
Review financial reports from the local implementing partners (if any);
Prepare financial reports for donors and other partners and financial contributors to the project activities;
Liaise with the UNDP Country Office programme and finance units in making transfers of funds, verification of financial reports, performance of budget revisions and documenting receipt of contributions;
Maintain files with the project documentations and consultant reports;
Organize project meetings (external and internal), keep meeting records;
Provide logistical support to the project activities;
Perform other duties related to the project upon request from UNDP.

Competencies

Demonstrates corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acts as a team player and facilitating team work;
Outstanding analytical, organizational and administrative skills;
Remains calm, in control and good humored even under pressure;
Demonstrates strong oral and written communication skills.
Ability to communicate with staff and constituencies from multiple organizations;
Ability to perform well under pressure, and meet deadlines in a fast-paced environment;
Ability to use various office computer software, including web-based information management systems.

Required Skills and Experience

University degree in economics, finance, administration or management, or specialised education on accounting and budgets;
At least 2 years of administrative/finance experience;
Excellent finance and budgeting skills;
Working knowledge of UNDP and/or EC rules and regulations is an asset;
Previous experience in UNDP projects is an asset;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Good command in written and spoken English and Russian is mandatory, including the ability to draft, edit and finalize documents in English and in Russian.