UNDP Jobs - 37973- Logistics & Security Assistant, UNDP Iraq

Logistics & Security Assistant, UNDP Iraq

Location :

Basra, IRAQ

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

17-Jun-13 (Midnight New York, USA)

Post Level :

SC-6

Duration of Initial Contract :

1 Year (Renewable)

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Head of Office Baghdad, and the Field Security Specialist, the Logistics/Security Assistant will provide administrative, transport and security support to UNDP personnel and operations in Basrah and the southern region of Iraq. The incumbent will ensure a high quality of work, through accurate, timely and properly recorded/documented service delivery. The incumbent will be required to perform his/her duties without constant supervision and promotes a client, quality and results-oriented approach.

The incumbent works in close collaboration with the Operations, Programme and Projects staff in the CO and other UN agencies staff to ensure consistent service delivery.

Duties and Responsibilities

Under the Supervision of the Field Security Specialist, provide security support to UNDP personnel and operations in Basrah and the lower-south region (Basrah, Missan, Thi Qar, Muthana):

Maintain close relations and liaison with the UNAMI Security Unit, and other UN security elements, in Basrah ensuring close cooperation with UNDP operations, ensuring a detailed working knowledge of the UN security policies and procedures for Basrah.
Liaise with Iraqi security forces in support of UNDP personnel and operations
Provide security briefings to UNDP personnel, and other visiting UNDP affiliates, as instructed
Report on any security related issues and provide immediate updates on security developments
Monitor movement of UNDP personnel within the southern region.
Ensure that appropriate security clearance requests and approvals are processed for local movements within Basrah and the southern region.
Maintain a database, updated daily of the location of all UNDP personnel
Compile and submit staff tracking reports as required
Coordinate the transportation of UNDP personnel
Ensure that all UNDP personnel comply with the current UN security policies and procedures
Develop a warden system for UNDP personnel in the lower-south region in accordance with UN Security procedures
Maintain an accurate and regularly updated inventory of all security equipment
Ensure that all personnel have all the personal protection equipment required for Iraq
Ensure that all personnel sign as being responsible for equipment issued to them.
Ensure that equipment is returned on time and in good condition.
Conduct regular checks of stores and equipment to ascertain serviceability and supplies.
Ensure that security equipment is securely stored and accounted under UNDP asset inventory record-keeping procedures
Assist the UNDP Security Unit in the execution of their duties as and where required

Under the Supervision of the Head of Office Baghdad and the Field Security Specialist, provide driver and transportation support to UNDP personnel and operations in Basrah and the lower-south region:

Coordinate the movements and transportation of UNDP personnel as required
Personally responsible for the safety and security of all passengers entrusted to his care
Drive both non-armoured as well as armoured vehicles.
Transport staff members to various destinations as and when required, within the boundaries of the UN Security Policies and Procedures for Basrah, in coordination with UNAMI-MOVCON when needed
Planning of routes, in conjunction with the UNDP and UNAMI Security Units, ensuring the safety of passengers at all times
Maintain a close liaison with the UNDP and the UNAMI Security Units ensuring a detailed knowledge of the most safest routes within the region
Maintain vehicle log books for daily trips and keep records of mileage and fuel consumption of each vehicle.
Ensure that the UNDP vehicles are maintained regularly in accordance to service records of each vehicle and when required.
Ensure that the UNDP vehicles are in good operational conditions
Ensure that all UNDP vehicles have first aid kits and that these are properly stocked and stored
Responsible to carry out daily check (oil, fuel, brakes, tyres, battery, tool kits, etc) on all UNDP vehicles and before commencement of any trip/mission.
Strictly adhere to all UN security rules and regulations at all times
Ability to carry out minor mechanical emergency repairs on vehicles as and when required
Ensure that UNDP vehicles are used for official purposes only, unless otherwise advised
by the Security Specialist
Perform any other tasks as would be required by the Supervisors

Under the Supervision of the Head of Office Baghdad, provide administrative and logistical support to UNDP personnel and operations in Basrah and the lower-south region:

Receipt of shipments, customs clearance arrangements, preparation of documents for UNDP shipments (received/sent), arrangements for shipments. Preparation of all necessary documentation, implementation of follow-up actions, drafting correspondence related to shipments/customs clearance in consultation with the respective requesting unit.
Arrangement of travel and hotel reservations, preparation of travel authorizations.
Support to staff members and their dependents by processing requests for visas, identity cards and other documents in accordance with requirements of the United Nations and national government.
Administrative support to organization of conferences, workshops, retreats.
Collection of information for DSA, travel agencies and other administrative surveys.
Preparation of routine correspondence, faxes, memoranda and reports in accordance with CO SOP.
Extracting, inputting, copying and filing data from various sources.
Maintenance of files in Administrative Unit
Checking vehicle logs and preparation of the draft vehicle history reports and maintenance plans.
Collection of information on assets management, maintenance of records and files on assets management.
Maintenance of files and records relevant to office maintenance
Maintain a professional working relationship with UNDP partners in Basrah
Maintain a professional working relationship with local government counterparts and other UN organizations operating in the lower-south region

Competencies

Possess good interpersonal skills and ability to work in a multi cultural/ethnic environment with sensitivity and respect for diversity.
Displays ability to drive safely and professionally.
Ability to speak and write clearly and convincingly.
Reliable and able to maintain effective working relationship.

Required Skills and Experience

Education:

High school diploma. University Degree would be desirable, but it is not a requirement.

Experience:

Minimum Six years of relevant experience with safe driving record.
Knowledge of vehicle mechanics would be an asset.
Possession of valid Iraqi national driving license is a must.
Good knowledge of driving rules and traffic regulations
Previous experience working with the UN in Baghdad would be advantageous
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

Good knowledge of English and Arabic languages (written and spoken)

Min Monthly Remuneration: US$ 2,676.61 (Including Pension and Danger Pay)

Instruction for submission of applications:

Please fill out a P-11 form posted on http://www.iq.undp.org/img/p11_personal_history_form.docx and submit your application on line . Please note that no other type of application form, including CVs, will be considered for such positions, other than the one found at the link specified above.

Only candidates who are short-listed will be contacted.

We strongly encourage qualified female candidates to apply. UNDP seeks to ensure that male and female employees are given equal career opportunities, and that staff members are able to keep an appropriate balance between work and private life.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process.