UNDP Jobs - 39590- Project Assistant - (ICA

Project Assistant - (ICA - UNOPS)

Location :

Brasília, BRAZIL

Type of Contract :

Other

Starting Date :

Application Deadline :

19-Aug-13 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

Languages Required :

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Programme Analyst of the PRODOC BRA/10/005, the project assistant will ensure effective delivery of the CO Programme by entering and managing data and supporting the project implementation consistently with UNDP rules and regulations.

UNOPS Haiti is the implementation agent of the construction component of hospitals and Health Units in Haiti, as well as for the renovations and equipping of these units.

The Project Assistant is authorized to supervise clerical and support staff of the Project BRA 10/005. He/She will work in close collaboration with UNOPS Haiti, UNDP Haiti, the Brazilian Embassy in Haiti, the Project Coordinator at Brazil of the Ministry of Health and UNDP Brazil programme officer.

The Project Assistant will work in Haiti at 5-6 weeks every two months.

The project BRA/10/005 was signed under the Memorandum of Understanding Brazil, Cuba and Haiti, to strengthen the health system and epidemiological surveillance in Haiti, on March 27th , 2010, in Port au Prince, among ministries of Health of Brazil, Cuba and Haiti in the context of reconstruction of that country.

It aims the institutional strengthening of the health authority of Haiti, the Ministry of Public Health and Population, from supporting the organization providing health services - based on territorial and community- the Expanded Programme on Immunization (PEV), strengthening the capacity of epidemiological surveillance, training of Haitian health technicians and training community health workers.

To support the organization of health care based on territorial units, three community health reference centers will be deployed, built with modular units to host training for technical assistance in addition to the modules. These units will be located in the regions of Carrefour, Croix des Bouquet, Tabarre and Bon Repos and should be maintained during the term of this project, four (04) years. It the time required for the initial uptake of health services and knowledge management by Haitian government officials.

The construction, renovation and equipping of health facilities are being implemented by UNOPS Haiti under UNDP Brazil. The management of the project activities, the maintenance of health facilities, providing grants for health technicians, infrastructure for project coordination in Haiti and part of the surveillance is being carried out with support from UNDP Brazil.

Duties and Responsibilities

Summary of Key Functions:

1. Provides effective support to management of the Programme Unit under the project BRA/10/005 focusing on the achievement of the following results:

-Participate in meetings for planning activities in Haiti, project execution and monitoring of those activities under the UNDP according to responsibilities defined in the Implementation Matrix PRODOC, with local partners.

-Liaise with local partners to join efforts for the completion of activities under the responsibility of UNDP within the project.

-Monitor all activities under the responsibility of UNOPS Haiti

-Perform activities for the implementation of the Logical Framework of the project.

? Prepare information for audit of the project, supports implementation of audit recommendations.

2. Provides administrative support to the Programme Unit under the project BRA/10/005, focusing on achievement of the following results:

-Give support to the Programme Assistant at UNDP Brazil

-Corrective actions on time for unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

-Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.

-Making budget check for requisitions, POs and vouchers.

-Drafting / dispatch of letters

-Translations to French and prepare documents reports.

-Collect the accountability of all instruments of resource transfer agreements between UNDP, Ministry of Public Health and Population of Haiti / MSPP and UNOPS Haiti.

-Collect/Research information needed for project execution.

Impact of Results

The key results have an impact on the overall performance of the Programme Unit and success in implementation of project BRA/10/005. Accurate analysis, data entry and presentation of information ensure proper project implementation.

Competencies

Functional Competencies:

Results-Based Project Development and Management

Level 1.1: Contributing to results through provision of information

-Provides information and documentation on specific stages of the project BRA/10/005 and project implementation

-Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

-Analyzes general information and selects materials in support of partnership building initiatives

-Maintains databases of donor information

-Tracks and reports on activities develop by key partners

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

-Documents and tracks innovative strategies/best practices/new approaches

-Responds positively to new approaches

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

-Researches best practices and poses new, more effective procedures

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

-Understands the main processes and methods of work regarding to the position

-Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

-Strives to keep job knowledge up-to-date through self-directed study and other means of learning

-Demonstrates good knowledge of information technology and applies it in work assignments

-Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

-Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.1: Maintains effective client relationships

-Reports to internal and external clients in a timely and appropriate fashion

-Organizes and prioritizes work schedule to meet client needs and deadlines -Responds to client needs promptly

Core Competencies:

-Demonstrating/safeguarding ethics and integrity -Demonstrate corporate knowledge and sound judgment

-Self-development, initiative-taking -Acting as a team player and facilitating team work -Facilitating and encouraging open communication in the team, communicating effectively -Creating synergies through self-control

-Managing conflict

-Learning and sharing knowledge and encourage the learning of others.

-Informed and transparent decision making

Required Skills and Experience

Please, fill with details and complete data all the required information in the Personal History Form: http://www.pnud.org.br/arquivos/p11.doc check bellow how to submitt application)

ATTENTION! Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined

Education: University Degree in Health, Business, Public Administration, Political Sciences, Social Sciences and related areas.

Experience: 2 years of progressively responsible administrative experience and 1 year of programme experience is required at the national or international level.

Experience in the usage of computers and office software packages (MS Word, Excel, etc)

Administrative experience in UNDP or in UN System is desirable

Knowledge in Atlas System is desirable

Language Requirements: Fluency in portuguese, English, Spanish and working knowledge of French.

IMPORTANT: The candidate must have Brazilian Nationality or be legally authorized to work in the country.

SUBMISSION OF APPLICATIONS:

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV).

The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc

Only applications made on UNDP Personal History Form - P11 and submmited on time in the UNDP Jobs System will be examined.

All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, individuals from minority groups, indigenous groups, afro-descendants and persons with disabilities are specially encouraged to apply.