UNDP Jobs - 41000- Administrative Clerk for the Global Compact

Administrative Clerk for the Global Compact

Location :

São Paulo, BRAZIL

Type of Contract :

Service Contract

Starting Date :

01-Nov-2013

Application Deadline :

17-Oct-13 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

12 months

Languages Required :

English Portuguese

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Launched by the United Nations in July 2000, the UN Global Compact is both a policy platform and a practical framework for companies that are committed to sustainability and responsible business practices. The Global Compact Networks are clusters of Global Compact participants who come together to advance the initiative at regional or local level. Their role is to support companies in their efforts in implementing the Global Compact, while also creating opportunities for multi-stakeholder engagement and collective action. The Global Compact Brazilian Committee (CBPG in Portuguese) was created in 2003. It is a voluntary group with the objective of promoting the Global Compact Principles in the management of enterprises operating in Brazil, as a means of strengthening corporate social responsibility in the country. Since January 2011, UNDP Brazil is the focal point of the Global Compact in Brazil and coordinates the support to the CBPG.

Under the overall guidance of the UNDP Programme Advisor for Strategic Partnerships and direct supervision of the Executive Secretary, the Administrative Assistant will provide administrative support to the work of the Executive Secretariat of CBPG, and the Focal points in matters related to the Global Compact. The Administrative Clerk will assist the implementation and execution of the 2013-2014 Strategic Programme for the Global Compact network in Brazil.

The Administrative Clerk works in close collaboration with the Global Compact Brazilian Committee, and its Executive Board, as well as with UNDP Country Office as required, exchanging information and supporting programme implementation.

Duties and Responsibilities

Summary of Key Functions: - Support to the Brazilian Network of Global Compact; - Support to knowledge building and knowledge sharing; - Administrative support to the Executive Secretariat of Global Compact in Brazil.

1. Provides effective support to the Brazilian Network of Global Compact focusing on achievement of the following results:

- Collection and presentation of background information on the Global Compact Brazilian Network; - Timely answer queries presented by the Local Network; - Manage flow of information internally and with the signatories and/or stakeholders; - Follow up of Communication on Progress (COP) compliance by the Brazilian Signatories; - Translation of documents as required; - Preparation of routine correspondence, faxes, memoranda and reports in accordance with GC standards. - Extracting, inputting, copying and filing data from various sources. - Maintenance of files in the GC/hardcopy and electronic filing of all supporting documentation; - Assistance in proper control of the supporting documents for payments and financial reports.

2. Supports knowledge building and knowledge sharing in the GC focusing on the performance of the following tasks:

- Participation in the trainings for the operations/projects staff on programme; - Support administratively the elaboration process of the Brazilian GC Network bulletins and related articles; - Monitor updates in the GC Brazil webpage; - Maintain the Local Network Database updated.

3. Administrative support to the Executive Secretariat of Global Compact in Brazil:

- Prepare Executive-Secretary agenda - Administrative support to organization of monthly meetings, conferences, events, workshops, and travel arrangements.

Competencies

Operational Effectiveness

- Ability to perform a variety of repetitive and routine tasks and duties related to Global Compact support;

- Ability to review data, identify and adjust discrepancies;

Managing Data

- Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;

- Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;

Managing Documents, Correspondence and Reports

- Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;

- Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;

Planning, Organizing and Multi-Tasking

- Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;

- Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines, organizes computer and physical files;

- Demonstrates ability to quickly shift from one task to another to meet multiple support needs;

- Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support;

Required Skills and Experience

Education: University Degree in Human Sciences or other related field.

Experience: Minimum 1 year of administrative experience - related to the activities described in this vacancy announcement.

Language Requirements: Fluency (proficiency) in Portuguese and English. Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

The candidate must have Brazilian Nationality or be legally authorized to work in the country.

ATTENTION! Only applications made on UNDP Personal History Form - P11 and submitted on time in the UNDP Jobs System will be examined.

Please, fill with details and complete data all the required information in the Personal History Form: http://www.pnud.org.br/arquivos/p11.doc (check bellow how to submit application)

SUBMISSION OF APPLICATIONS:

Click "Apply Now". After filling the fields and clicking in "Submit Application", you MUST attach in the next page (upload resume) the UNDP Personal History Form - P11 (instead of your CV). The P11 can be found in: http://www.pnud.org.br/arquivos/p11.doc

Only applications made on UNDP Personal History Form - P11 and submitted on time in the UNDP Jobs System will be examined.

All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, individuals from minority groups, indigenous groups, afro-descendants and persons with disabilities are especially encouraged to apply.