Background

Please read carefully the below information!

Before you apply on-line, please download and fill in the P11 form (UNDP personal history form), that should be attached to your on-line application.

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. No telephone inquires will be entertained. Only short-listed candidates will be contacted.

The UNDP PERSONAL HISTORY FORM (P11) will be considered for screening of applications.  It can be downloaded at the following link:UNDP Personal History Form


Under the overall guidance of the DRR and direct supervision of the Programme Analyst (Democratic Governance), the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Summary of Key Functions:

1. Support to formulation of programme strategies and implementation of the Country Programme Action Plan
2. Support to management of the CO programme
3. Administrative support to the Programme Unit
4. Support to resource mobilization
5. Facilitation of knowledge building and knowledge sharing

1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

• Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC).
• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

2. Provides effective support to management of the CO programme focusing on the achievement of the  following results:

• Creation of projects in Atlas, preparation  of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the executing agencies and implementing entities on routine implementation of projects.
• Provision of guidance to the projects teams on routine implementation of projects.
• Presentation of information for audit of NEX projects, supports implementation of audit recommendations; support of assurance activities

3. Provides administrative support to the Programme Unit  focusing on achievement of the following results:

• Review of NEX projects Financial Reports; proper control of the supporting documents for payments.
• Preparation of payment and recruitment requests.
• Provision of inputs to drafting TORs for experts.
• Preparation of inputs for drafting donors’ reports and various letters to support projects implementation  
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects; register of goods receipt in Atlas as requested.
• Taking notes during meeting and drafting meeting minutes as requested.
• Translation of documents as requested

4.Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile.
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

5. Undertakes duties of the Gender Focal Point in the CO focusing on the achievement of the following results:

• Contributes to capacity development of the colleagues in the gender mainstreaming issues;
• Serve as a repository for gender information and act as a liaison to the regional and global gender advisors and the Gender Unit in Bureau for Development Policy.
• Participate in and contribute to the work of the UN Gender Theme Group, inter-agency, donor, NGO and academic networks on gender equality.
• Contribute to preparation of annual activities report for the Resident Representative, indicating achievements, challenges and areas of support needed.

6. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:       
Advocacy/Advancing A Policy-Oriented Agenda

• Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

• Analyzes general information and selects materials in support of partnership building initiatives
• Maintains databases of donor information
• Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

• Documents and tracks innovative strategies/best practices/new approaches
• Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

• Maintains information/databases on potential and actual donors
• Maintains database of project files
• Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly


Core Competencies:
Demonstrating/safeguarding ethics and integrity  
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

Education:    
Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences  would be desirable, but it is not a requirement.

Experience:    
6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:    
Fluency in English and Russian.