Background

Duties and Responsibilities

• Administration and implementation of programme strategies, adapts processes and procedures;
• Support to management of the CO programme;
• Administrative support to the Programme Unit ;
• Support in creation of strategic partnerships and implementation of the resource mobilization strategy; 
• Facilitation of knowledge building and knowledge sharing.

• Presentation of thoroughly researched information for preparation of CCA, UNDAF, CCPD, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database;
• Presentation of information/ reports for identification of areas for support and interventions;
• Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

• Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, (joint UN) works plans, budgets, and proposals on implementation arrangements;
• Initiation of a project, entering project into Atlas, preparation of required budget revisions;
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
• Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports;
• Analysis of the situation in programme, identification of operational and financial problems, development of solutions;
• Preparation and conduct of audit of NEX projects, implementation of audit recommendations.

• Proper control of the supporting documents for payments, review of NEX projects Financial Reports;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
• Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts;
• Track and reporting on mobilized resources.

• Organization of trainings for the operations/ projects staff on programme;
• Synthesis of lessons learnt and best practices in programme;
• Sound contributions to knowledge networks and communities of practice.
  

Competencies

• Identifies relevant information for advocacy for a variety of audiences;
• Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts.

• Provides information for linkages across programme activities to help identify critical points of integration;
• Provides information and documentation on specific stages of projects/programme implementation;
• Participates in the formulation of project proposals.

• Analyzes general information and selects materials in support of partnership building initiatives;
• Maintains databases of donor information;
• Tracks and reports on mobilized resources.

• Documents and tracks innovative strategies/best practices/new approaches;
• Tracks bottlenecks, problems and issues, and proposes solutions;
• Responds positively to new approaches.

• Maintains information/databases on potential and actual donors;
• Maintains database of project files;
• Provides data and information needed for preparation of project documents.

• Researches best practices and poses new, more effective ways of doing things;
• Documents innovative strategies and new approaches.

• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Identifies new and better approaches to work processes and incorporates same in own work;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences;
• Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts.

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
• Responds to client needs promptly.

• Demonstrating/safeguarding ethics and integrity; 
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.

Required Skills and Experience

• Secondary Education, preferably with specialized certification in Accounting and Finance;
• University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.

• 7 years of progressively responsible administrative or programme experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

• Fluency in English.