Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.”

I. BACKGROUND

Context of the REDD+ initiative:

Indonesia is the third largest emitter of carbon dioxide (CO2) and the world’s largest emitter from agriculture, forestry and other land use. Over the past five years, Indonesia’s annual deforestation rate has averaged around 1 million hectares, which contributes to an estimated 87 percent of Indonesia’s annual emissions. In response to this situation, in 2009, President Susilo Bambang Yudhoyono, made a voluntary commitment to the world to reduce emissions as much as 26 percent under a business-as-usual scenario or up to 41 percent with international support by 2020.

According to the Second National Communication from Indonesia to the UNFCCC, Indonesia is expected to emit around 2.9 million metric tons (gigatons) by 2020 under the business-as-usual scenario. A commitment to reduce that amount by 26 percent would mean a reduction of 0.8 gigatons, while 41 percent would amount to a reduction of 1.2 gigatons. A reduction from an expected 2.9 to 1.7 gigatons by 2020 is a challenging commitment for a country aiming to maintain its 7 percent annual growth rate. Nevertheless, this commitment has been translated into a comprehensive National Action Plan known as RAN-GRK (PP 61/2011).

The National Action Plan for the Reduction of Green-house Gas Emissions (RAN-GRK) estimates that 87 percent of the emission-reduction target - approximately 1 gigaton - relates directly to the forestry and peat land sectors and, to address this, the government has adopted an incentive mechanism to improve management of the country’s vast forest resources while supporting climate-change mitigation. This mechanism, known as REDD+ (Reducing Emissions from Deforestation and Forest Degradation), has five primary objectives: (a) reduction of deforestation; (b) reduction of forest degradation; (c) conservation of carbon stocks; (d) sustainable forest management; and (e) enhancing carbon stocks.

On 26 May 2010 the Governments of Indonesia and Norway signed a Letter of Intent (LoI) to establish a REDD+ Partnership. The first phase of this REDD+ Partnership (Phase 1) was to establish an agency with the capacity to implement and manage REDD+ projects initially in the pilot province Central Kalimantan and progressively in other priority provinces across Indonesia. A Task Force (Satuan Tugas, Satgas) was established to support this initial phase and, as of June 2013 at the end of the Task Force’s mandate, the following progress was achieved:

• Drafting of an integrated Presidential Regulation regarding the establishment of a REDD+ Agency and governance of REDD+ in Indonesia;
• Finalisation of a REDD+ National Strategy (Stranas) and development of Provincial Strategies and Action Plans (PSAPs) for the eleven priority provinces;
• Agreement on, and legal basis for, the structure and operations of a REDD+ Financial Instrument (FREDDI); its implementation awaits the establishment of the REDD+ Agency and the subsequent release of funding for Phase 2 of the LoI;
• A methodology, partially trialled, for the structure and Standard Operating Procedures (SOPs) of the MRV technical unit; while international standards and an international/national REDD+ registry remain in development, the unit is ready for mobilisation following the establishment of the REDD+ Agency;
• Legal review of regulatory requirements related to REDD+ implementation in particular land tenure, forest and peat-land governance, forest monitoring and law enforcement, consolidation of land concessions, and a Moratorium on all new concessions for conversion of peat and natural forest in Indonesia; and
• Successful implementation of a wide range of projects by the REDD+ Task Force in the pilot province Central Kalimantan with a focus on developing an operational capacity and an enabling environment for REDD+ projects.

These achievements have prepared a basic foundation for a future REDD+ national programme that aims to address the emission-reduction target for the forestry and peat-land sectors and the national long-term goals associated with sustainable economic development and poverty reduction.

Context of this TOR:

The second phase of the Indonesian-Norway partnership will commence following the establishment of the REDD+ Agency and its technical units, the Funding Instrument (FREDDI) and the Monitoring, Reporting and Evaluation (MRV) institute. As the mandate of the REDD+ Task Force ended in June 2013, a REDD+ Special Team (Tim Khusus REDD+, Timsus) has been established by UKP-PPP to oversee the transition period required for the REDD+ Agency to be formally established and operational. This Special Team is assigned to ensure that those activities initiated by the REDD+ Task Force are either completed or further advanced with clear milestones and actions plans that will enable a seamless hand-over to the REDD+ Agency when it is operational. The mandate of this REDD+ Special Team will end in December 2013.

For the second phase of the REDD+ Partnership (Phase 2) to commence, it is required that the REDD+ Funding Instrument (known as FREDDI) is formally established by the REDD+ Agency along with a legal basis for its operations. Considering the time involved in establishing a fully operational Funding Instrument, additional interim funding has been provided under the Indonesian-Norway Partnership to support any potential gaps that may arise after the REDD+ Special Team’s assignment ends and the establishment of FREDDI. In addition, this funding will provide further resources for the capacity development of the REDD+ Agency in its preparations for the implementation of Phase 2 of the Indonesian-Norway Partnership. This interim funding will be managed by UNDP as a continuation of its role as fund manager under Phase 1 of the partnership.

Under the overall guidance and supervision of the Work-Stream Coordinator, the Work-Stream Support Associate provides support to the REDD+ Work-Stream in coordinating the resource and logistic requirements associated with the output of the Work-Streams. Through coordination with the Project Management Unit (PMU) the Associate works in collaboration with the project team to exchange information and ensure consistent service delivery.

Duties and Responsibilities

II. DESCRIPTION OF RESPONSIBILITIES

Under the supervision of the Work-Stream Coordinator, the incumbent:

1. Provide general administration support for activities related to the respective Work-Stream.
-  Coordinate and provide supports related to the achievement of each respected work streams.
-  Ensuring continued communications between the REDD+ Special Team and its national and sub-national counterparts.

2. Ensures efficient administrative support, focusing on achievement of the following results:
-  Ensure that the Work Stream activities  complies with the prevailing corporate rules, regulations, policies and strategies
-  Organization, preparation and delivery of Work Stream conferences, workshops, focus-group discussions, high-level meeting and other venues
-  Assist the Work Stream Coordinator in managing provision of support services, including travel and logistics, visas for the agencies involved, in collaboration with the Project Assistant
-  Manage Working Group assets
-  Ensure cooperation between the Work Stream and PMU is well managed enabling efficient project processes without bottlenecks

3. Coordinate effective financial management:
-  Support the Work Stream Coordinator in determining proper allocation of resources as well as the day-to-day management of the work stream priorities.
-  Record all financial transactions related to the work stream outputs and ensure that all financial activities are in accordance with corporate policies and procedures.
-  Proper control of supporting documents of funds and activities.

4. Support to monitor and evaluate the project activities:
-  Coordinate the monitoring and evaluation of Work Stream outputs
-  Well document the project inputs and outputs and conduct update on a timely basis, enabling the tracking of Work Stream activities

5. Support to knowledge building and knowledge sharing in the project, focusing on achievement of the following results:
-  Shares knowledge and experience
-  Sound contributions to knowledge networks and communities of practice

Competencies

III. COMPETENCIES AND CRITICAL SUCCESS CRITERIA

Functional Competencies:

Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis;
•  Assesses project performance to identify success factors and incorporates best practices into project work;
•  Researches linkages across programme activities to identify critical points of integration; and
•  Monitors specific stages of projects/programme implementation.

Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
•  Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things; and
•  Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
•  Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
•  Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
•  Analyses the requirements and synthesizes proposals;
•  Strives to keep job knowledge up-to-date through self-directed study and other means of learning; and
•  Demonstrates good knowledge of information technology and applies it in work assignments.

Client Orientation
Level 1.2: Establishing effective client relationships
•  Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion; and
•  Organizes and prioritizes work schedule to meet client needs and deadlines.

Core Competencies:
•  Demonstrating/safeguarding ethics and integrity
•  Demonstrate corporate knowledge and sound judgment
•  Self-development, initiative-taking
•  Acting as a team player and facilitating team work
•  Facilitating and encouraging open communication in the team, communicating effectively
•  Creating synergies through self-control
•  Managing conflict
•  Learning and sharing knowledge and encourage the learning of others.
•  Informed and transparent decision making

Required Skills and Experience

IV. Recruitment Qualifications

Education 
•  Bachelor degree in Administration or Public Administration, Finance, Social Sciences or related field.

Experience 
•  Four (4) years of work experience for Bachelor degree, or 6 years of work experience for Diploma degree, related to project administration or a related field

Language Requirements 
•  Fluency in written and spoken Indonesian; and
•  Working ability in spoken and written English.

General Requirements 
•  Experience in grant management will be an asset.
•  Knowledge on various donors’ reporting requirements.
•  Excellent analytical skill and advance computer skills required.
•  Good inter-personal and team building skills.
•  Full time availability for project administration support duties is essential.
•  Familiar with Government and UN/UNDP procedures would be desirable.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P-11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.