UNDP Jobs - 42231- 42231 - Knowledge Management Analyst (for Indonesi

42231 - Knowledge Management Analyst (for Indonesian Nationality Only)

Location :

Jakarta, INDONESIA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

09-Dec-13 (Midnight New York, USA)

Post Level :

NO-B

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Organizational Context

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”

The United Nations Development Programme is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. Its mission is to be an agent for change to promote human development and to achieve the Millennium Development Goals (MDG). UNDP Indonesia is working in four priority areas: Democratic Governance, MDG Monitoring and Advocacy, Crisis Prevention and Recovery, and Environmental Sustainability. UNDP is also committed to the fight against HIV/AIDS and the promotion of gender equality.

Knowledge Management aims at creating a safe space, systems and processes to share ideas among multiple partners and across hierarchies.

Under the guidance and direct supervision of the Head of the Planning, Monitoring and Evaluation Unit, the Knowledge Management Analyst participates in the implementation of the Country Office Knowledge Management (KM) strategy, based on the UN corporate strategies, as well as provides inputs to the design, management and implementation of KM strategy for the UNCT, which are geared to facilitate the transformation of the United Nations in the Country Office Indonesia (CO) into a leading knowledge-based organization.

Knowledge Management aims at creating a safe space, systems and processes to share ideas among multiple partners and across hierarchies. The Knowledge Management Analyst maintains a regular working relationship with the Regional Knowledge Management Officers. The Analyst works in close collaboration with other UN Agencies, Government officials, multilateral and bilateral donors and civil society ensuring successful UN knowledge management strategy implementation.

Duties and Responsibilities

Functions / Key Results Expected

Summary of Key Functions:
- Planning and design of a Knowledge Management strategy and work plan.
- Implementation of the KM strategy and plan.
- Support change management and transformation of UNDP into a leading knowledge-based organization which enables its human resources to deliver impactful development results.
- Facilitation of knowledge building and knowledge sharing.
- Managing CO monitoring and reporting activities.

1. Ensures effective planning and design of a strategy and work plan for Knowledge Management and outreach focusing on the following:
- Conducting knowledge management needs assessments for UNDP staff, projects and country programme, etc.
- Developing a knowledge management and outreach strategy based on the corporate knowledge management strategy, in collaboration with the Agency Practice Teams.
- Building awareness among staff of the Country Office (CO) knowledge management strategy.

2. Ensures effective implementation of the Knowledge Management strategy and plan focusing on the following:
- Planning and implementation of the KM strategy and delivery of results.
- Mainstreaming Knowledge Management into core Country Office (CO) activities and projects;
Serving as a main interface between the Programme Managers and Practice Teams, in terms of coordinating the working relationships as well as filtering and channeling their support needs;
- Playing a facilitator role in the office to capture best practices, capitalize on lessons learnt and respond to network queries, synthesize the M&E data/information, develop M&E capacity development tools for internal use and for external use by government institutions;
- Creating a knowledge map showing the knowledge existing within the UN and in the CO and how it can be accessed;
- Facilitating sustained teamwork and communication among staff and across organizational boundaries to ensure that lessons learnt in all aspects of UNDP’s work are captured and systematically shared with staff;
- Identifying and synthesizing best practices and lessons learned from UNDP and UN programmes and projects particularly in UNDP’s thematic areas;
- Liaising with the KM officers in all UN Agencies and other UNDP offices.

3. Support change management and transformation of UNDP into a leading knowledge-based organization which enables its human resources to deliver impactful development results, focusing on the following:
- Surveying and mapping the needs of internal and external clients for advisory services and supporting the development of knowledge management products.
- Building partnerships and promoting initiatives that allow UNDP, the government, UN Agencies and other development partners to identify, create and share knowledge relevant to solving urgent development challenges.

4. Ensures facilitation of knowledge building and management focusing on the following:
- Actively promoting knowledge sharing as well as a learning culture in the office and serving as learning manager for UNDP CO Indonesia
- Supporting practice development and knowledge management in the office, including supporting practice events, codifying knowledge, mapping competencies, developing case studies, and participating in network discussions.
- Making sound contributions to knowledge networks and communities of practice, including corporate communications repositories;

5. Manage reporting activities at the CO level focusing on the following:
- Providing substantive and managerial support in the formulation of CO Integrated Work Plan (IWP) and CO reporting through the Results Oriented Annual Report (ROAR) using corporate planning and reporting tools.
- In collaboration with the Programme and Operation Units, managing the preparation and timely submission of Results-Oriented Annual Report (ROAR), the corporate annual report of the CO to the HQ, by providing technical guidance and coordination support.
- Conducting donor mapping and analyzing CO project financial resources management in accordance with UNDP rules and regulations.

Impact of Results
The successful execution of the functions in the job description will lead to the creation and use of knowledge that can enhance UNDP’s effectiveness in producing development results. A well-executed knowledge management strategy will enhance the capacity of UNDP’s staff and counterparts and improve the quality of their work. The results will impact on UNDP’s effectiveness as well as its positioning as a knowledge-based global development network. The results will also impact on UNDP’ ability to build partnerships and mobilize resources.

Competencies

Competencies and Critical Success Factors

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda
Level 1.2: Preparing information for advocacy
- Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management
Level 1.2: Contributes into results through primary research and analysis
- Assesses project performance to identify success factors and incorporates best practices into project work
- Researches linkages across programme activities to identify critical points of integration
- Monitors specific stages of projects/programme implementation
- Analyzes country situation to identify opportunities for project development
- Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

Building Strategic Partnerships
Level 1.2: Maintaining a network of contacts
- Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
- Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Level 1.2: Enhancing processes or products
- Generates new ideas and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations)
Level 1.2: Providing inputs to resource mobilization strategies
- Analyzes information/databases on potential and actual donors
- Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing
Level 1.2: Basic research and analysis
- Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
- Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
Level 1.2: Fundamental knowledge of own discipline
- Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals
Level 1.2: Preparing information for global advocacy
- Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences
- Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation
Level 1.2: Establishing effective client relationships
- Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Anticipates client needs and addresses them promptly

Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making

Required Skills and Experience

Recruitment Qualifications

Education: • Master's degree in a development related subject area or related fields

Experience: • Minimum 7 years of relevant experience in development work, including prior and substantive experience with knowledge management and staff capacity development;
• Hands-on experience in design, monitoring and evaluation of development projects.
• Substantive knowledge as well as practical experience in knowledge management concepts and tools including software applications and IT systems.
• Experience in successfully establishing and managing Community of Practice in development is preferrable
• Experience in knowledge management and services is preferable.

Language Requirements: • Fluency in the UN and national language of the duty station.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements