Jobs - 42260- 42260 - UNODC PROGRAMME ASSOCIATE (for Indonesian

42260 - UNODC PROGRAMME ASSOCIATE (for Indonesian Nationality Only)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

05-Jan-14 (Midnight New York, USA)

Post Level :

SC-7

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

6 months with possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNODC seeks to recruit a professional that will support the implementation of Sub-Programme 2 (Anti-Corruption) under the Country Programme 2012-2015. This sub-programmes involves the provision of specialized anti-corruption training to strengthen the operational, technical and coordination capabilities of key institutions mandated to investigate and prosecute corruption cases.

Under the direct supervision of the National Programme Coordinator of the anti-corruption sub programme, the Programme Associate will be responsible for delivering and facilitating the sub-programme activities.

Duties and Responsibilities

DESCRIPTION OF RESPONSIBILITIES

Function / Key Results Expected

Summary of Key Functions
- Effective sub-programme implementation
- Provision of sub-programme planning and implementation
- Provision of sub-programme administrative support
- Ensure strategic partnership
- Ensure facilitation of knowledge building and knowledge sharing

1.Support the programme team to ensure effective implementation and achievement of results focusing on achievement of the following results:
• Independently provides full range of programme management and implementation assistance at all phases of the programme cycle for, typically, a large and highly complex component of the programme initiatives, seeking guidance only in exceptional circumstances.
• Coordination of administrative aspect of programme planning and preparation work for, typically, a large and highly complex component of the programme initiatives; monitors status of programme proposals and receipt of relevant documentation for review and approval.
• Provide high quality analysis and draft presentation of information/data on specific programme and related topics; highlight noteworthy issues/trends for consideration by appropriate parties.
• Effective implementation of programme standard operating procedures, effective monitoring of programme performance and timely production of results oriented draft progress reports in line with the government and UNODC’s regulations.

2. Provide effective support to the planning, budgeting, and implementation of the programme
• Preparation and analysis of programme budget proposals; funding source, prepares monitoring checklists, provides interpretation of budget guidelines; reviews and coordinates submissions of work proposal and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
• Provision of guidance to the executing agencies on routine implementation of programmes, tracking use of financial resources
• Effective monitoring of budgetary commitments, including verification of charges and obligation documents for all financial transactions; lead periodic budget revisions and ensures appropriate resource allocations; finalize reconciliation of accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.
• Timely preparation of quarterly programme reports, in line with the standard template and presents it to the programme assurance team on a timely manner;
• Analysis of the situation a large size - complex programme, identification of operational and financial problems, development of solutions.
• Timely preparation for audit of programme, implementation of audit recommendations
• Prepation of budget revision and programme revision
• Coordinate the implementation of the programmes in accordance with work plans with a view to ensuring high quality output
• Support the development and implementation of monitoring and evaluation processes, coordinate programme review meetings and contribute to programme reporting
• Prepare and draft a variety of written outputs that relate to the implementation of the programme, such as background and research papers, progress reports, evaluation reports, mission reports, briefings and presentations

3. Provides administrative support to the National Programme Coordinator focusing on achievement of the following results:
• Provision of guidance to implementing partner and serves as focal point for coordination, monitoring and expedition of programme implementation activities, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to programme implementation, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
• Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme evaluation; monitor implementation at all stages to ensure work is proceeding according to established plans, including analysing implementation difficulties and initiating remedial action; liaises with diverse organizational units to initiate requests; prepares standard terms of reference against programme objectives, obtains necessary clearances, processes and follows-up on administrative actions and resolves issues related to programme implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training, authorization of payments, disbursement of funds, procurement of equipment and services, security, etc.
• Provision of secretariat services to working groups, ad hoc tasks forces, etc.; drafts and circulates agenda notes to members/participants; compiles background documentation; drafts minutes of the meeting; monitors follow-up actions, etc.
• Effective collaboration with programme manager on various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
• Lead programme team in preparation of formal closures of programmes, final budget revision, transfer of equipment, clearance, publication and distribution of final report.
• Supervision of office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation.

4. Support strategic partnerships and support to the implementation of resource mobilization
• Establishment and monitoring of updated internal databases relevant to the scope of programme activities.
• Preparation of design of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.
• Finalization and publication of report in multiple languages as a tool to communicate results, deepen stakeholder knowledge and buy-in to the programme, and resource mobilization for the programme,
• In coordination with UNODC’s Communication unit and other relevant counterpart communications department drafts programme summaries, coordinates with editor, translation services, etc.
• Preparation of correspondence and communications related to all aspects of programme administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports
• Updated progress of implementation on resource mobilization and timely reporting on mobilized resources

5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:
• Organization of trainings for the operations/ programmes staff.
• Synthesis of lessons learned and best practices in programme support management
• Contributions to knowledge networks and communities of practice.

Competencies

Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda
Level 1.1: Support the preparation of information for advocacy
- Identifies relevant information for advocacy for a variety of audiences
- Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNODC’s advocacy efforts

Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
- Provides information for linkages across programme activities to help identify critical points of integration
- Provides information and documentation on specific stages of programmes/programme implementation
- Participates in the formulation of programme proposals

Building Strategic Partnerships
Level 1.1: Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources

Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products
- Documents and tracks innovative strategies/best practices/new approaches
- Tracks bottlenecks, problems and issues, and proposes solutions
- Responds positively to new approaches

Resource Mobilization (Field Duty Stations)
Level 1.1: Providing information for resource mobilization strategies
- Maintains information/databases on potential and actual donors
- Maintains database of programme files
- Provides data and information needed for preparation of programme documents

Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
- Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Identifies new and better approaches to work processes and incorporates same in own work
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and programme management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNODC’s Goals
Level 1.1: Research and analysis
- Identifies relevant information for advocacy for UNODC’s goals for a variety of audiences
- Maintains a network of contacts in the media and civil society, for use in UNODC’s advocacy efforts

Client Orientation
Level 1.1: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly

Required Skills and Experience

Recruitment Qualifications
Education:* University degree in criminology, law, social sciences or equivalent academic training or work experience.

Experience:* Minimum 5 years of professional experience, preferably in the field of development for candidates with Bachelor Degree

Language Requirements: • Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements: • Demonstrated strong knowledge of UNODC development programmes in Indonesia particularly on anti corruption programmes.
• Solid experience in leading team to support programme administration.
• Strong knowledge and solid experience in programme management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
• Good inter-personal and team building skills.
• Full time availability for programme management support duties is essential.
• Solid knowledge on with Government and UN/UNDP/UNODC procedures
• Advance computer skills required, knowledge of spreadsheet and database packages
• Experience in handling of web based management systems would be highly desirable.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P-11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

ATLAS POSITION No. 00086141