UNDP Jobs - 42266- 42266 - UNODC FINANCE ASSOCIATE (for Indonesian Na

42266 - UNODC FINANCE ASSOCIATE (for Indonesian Nationality only)

Location :

Jakarta, INDONESIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

16-Dec-13 (Midnight New York, USA)

Post Level :

SC-7

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

6 months with possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

This is a position with the United Nations Office on Drugs and Crime Indonesia Office in Jakarta. Under the guidance and supervision of the Country Manager, the Finance Associate provides financial quality, accuracy and consistency of work. The Finance Associate promotes a client-oriented approach consistent with UN, UNDP and UNODC rule and regulations

The Finance Associate works in close collaboration with all programme team in Indonesia Office, Regional Office based in Bangkok, Headquarters and other UN agencies staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

DESCRIPTION OF RESPONSIBILITIES

Function / Key Results Expected

Summary of Key Functions
- Implementation of operational strategies
- Provision of budget management
- Provision of treasury/account management including claim management
- Ensure proper control of programme accounts
- Ensure facilitation of knowledge building and knowledge sharing

1. Ensures implementation of operational strategies, focusing on achievement of the following results:
• Conduct full compliance with the prevailing rules, regulations and policies of financial activities, financial recording/reporting system and follow up on audit recommendations; implementation of effective internal controls, proper functioning of a client oriented financial resources management system
• Implement Programme Finance Business including smooth programme closure on EU funded programmes (IDNT80 and IDNT81)
• Have continuous analysis and monitoring of the financial situation, presentation of programmes forecast, monitoring of financial exception reports for unused activities
• Continuous lead to programme staffs on the financial management
• Give advice and solution for the Country Manager on the day-to-day financial issues

2. Provides budget management, focusing on achievement of the following results:
• Prepare the field office budget submission plan and budget submission plans for all programmes and their revisions
• For field office budgets and all programme budgets, review and prepare in the finalization of cost estimates and budget proposals, in term of staff and non–staff requirements, including some programmatic aspects
• Monitor integrity of various financial database, especially in the FOML
• Provide Country Manager the elaboration of resource requirements for budget submission
• Provide input into the preparation of allotments, ensuring appropriate expenditures
• Monitor budget implementation/expenditure for field office budget and all programme budgets
• Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds
• Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulation and rules
• Prepare budget performance report to counterpart, donor and HQ including annual financial report for submission to donor (EU) in coordination and certification of HQ.

3. Provides treasury/accounts management including claim management focusing on achievement of the following results:
• Review and reconcile various clearing accounts to ensure appropriate balances. Investigate erroneous/invalid entries and take appropriate corrective accounting action, timely response to resolve financial data issues
• Review incoming payment instructions with regards to banking details and sources of funds (
• Prepare period reports; cash flow, contribution, etc
• Prepare for audit, follow up and take action on audit findings and recommendations
• Follow up on fraud cases
• Review, analyze and process payment to third parties, commercial entities, individuals with respect to settlement of certified death and disability, pay and allowances and other claims
• Maintain financial records (principally records of budgets and expenditures), monitor and report programme activities which have to be recorded in the Profi
• Review cash receipt including petty cash settlement
• Establish and maintain a coherent financial filling system in programme wise

4. Ensure proper control of programme accounts focusing on achievement of the following results :
• Analyze and elaborate proposals for internal expenditure control system (ensure that payments (invoices) processed are matched and completed, transactions are correctly recorded and posted in FOML as programme wise)
• Control of office account closure particularly finalize the programme account closure two EC funded programmes

5. Ensure facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:
• Organize and conduct trainig for staffs on finance management
• Synthesis of lessons learned and best practices in finance
• Contribute knowledge networks and communities of practice

Competencies

Core Competencies:
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda
Level 1.1: Support the preparation of information for advocacy
- Identifies relevant information for advocacy for a variety of audiences
- Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNODC’s advocacy efforts

Results-Based Programme Development and Management
Level 1.1: Contributing to results through provision of information
- Provides information for linkages across programme activities to help identify critical points of integration
- Provides information and documentation on specific stages of programmes/programme implementation
- Participates in the formulation of programme proposals

Building Strategic Partnerships
Level 1.1: Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources

Innovation and Marketing New Approaches
Level 1.1: Implementing processes and uses products
- Documents and tracks innovative strategies/best practices/new approaches
- Tracks bottlenecks, problems and issues, and proposes solutions
- Responds positively to new approaches

Resource Mobilization (Field Duty Stations)
Level 1.1: Providing information for resource mobilization strategies
- Maintains information/databases on potential and actual donors
- Maintains database of programme files
- Provides data and information needed for preparation of programme documents

Promoting Organizational Learning and Knowledge Sharing
Level 1.1: Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
- Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise
Level 1.1: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks; particularly in EC funded programmes
- Identifies new and better approaches to work processes and incorporates same in own work
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and programme management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNODC’s Goals
Level 1.1: Research and analysis
- Identifies relevant information for advocacy for UNODC’s goals for a variety of audiences
- Maintains a network of contacts in the media and civil society, for use in UNODC’s advocacy efforts

Client Orientation
Level 1.1: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly

Required Skills and Experience

Recruitment Qualifications

Education:* Bachelor degree in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study would be desirable, but it is not a requirement.

Experience:* Minimum 5 years of professional experience, preferably in the field of development for candidates with Bachelor Degree and 7 years for candidate with Diploma Degree.

Language Requirements: • Fluency in written and spoken English is an absolute necessity;
• Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements: • Demonstrated strong knowledge of UNODC development programmes in Indonesia particularly EC funded programmes.
• Solid experience in leading team to support programme administration.
• Strong knowledge and solid experience in programme management support are essential as well as ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
• Good inter-personal and team building skills.
• Full time availability for programme management support duties is essential.
• Solid knowledge on with Government and UN/UNDP/UNODC procedures
• Advance computer skills required, knowledge of spreadsheet and database packages
• Experience in handling of web based management systems would be highly desirable.

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P-11

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

ATLAS POSITION No.