PROJECT ASSISTANT, UNDP/GEF PROJECT "PROMOTION OF ENERGY-EFFICIENT LIGHTING IN KAZAKHSTAN", UNDP (ONLY FOR KAZAKHSTAN CITIZENS)

Location : Astana, KAZAKHSTAN
Application Deadline :26-Dec-13
Type of Contract :Service Contract
Post Level :SB-2
Languages Required :
English   Russian  
Duration of Initial Contract :12 months

Background

With a population of 16 million, Kazakhstan consumes about twice as much electricity per capita of any other country in Central Asia, and about 3.5 times more than the average of other developing countries worldwide. Approximately 78 TWh of electricity were consumed in Kazakhstan in 2009; this figure is expected to increase by a staggering 36 percent by 2015. Electricity consumption in buildings represents 22 percent of the total electricity consumption of the country, with the residential sector constituting 9.3 percent of total electricity consumption, the service sector about 8 percent, and the public sector about 5 percent. About three-fourths of Kazakhstan’s electricity is generated at coal-fired power stations and cogeneration facilities.

As in other countries, lighting is a major contributor to electricity consumption in buildings in Kazakhstan. As shown in Table 1 below, lighting constitutes about 13 percent of total electricity consumption in the country, or nearly 10 TWh per year.
The objective of the proposed full-sized UNDP/GEF project is to achieve energy savings and avoided GHG emissions via transformation of the lighting market in Kazakhstan towards greater energy efficiency, while ensuring product quality and cost-effectiveness, as well as safe disposition of spent mercury-containing lamps.
The project consists of four components. Component 1 will focus on removal of institutional and policy-related barriers to energy-efficient (EE) lighting in the country, in direct support of a legislatively-mandated nationwide phase-out of incandescent lighting. Component 2 will address barriers concerning the marketing and promotion of EE lighting. Component 3 will provide educational outreach to consumers. Component 4 will demonstrate the technical feasibility and the economic, social and environmental impact of energy-efficient lighting in municipalities and public organizations.

The National Project Assistant will provide support to the National Project Manager (PM) in implementation of everyday activities under the Project. The Assistant will work under direct supervision of the PM, an oversight supervisor is Programme Analyst/Portfolio Manager. The Assistant will be responsible for all administrative (contractual, organizational and logistics) issues and the issues related to procurement (procurement of services and goods, payments, accounting, cash management and others).

Duties and Responsibilities

The duties and responsibility of the Assistant will include:

1. Procurement:
• Development of a plan and monitoring of procurements for every year according to UNDP format;
• Collection and systematization of the information on potential suppliers of services/goods;
• Ensuring tender selection of the supplier of services/goods in accordance with UNDP requirements and procedures;
• Preparation of motivations on the selected supplier of services/goods for consideration by the UNDP procurement committee;
 
2. Financial management of the project:
• Preparation of budget revisions of the project as minimum once a year;
• Preparation of documents for payment in accordance with SOP; create non-PO vouchers in Atlas
• Monitoring of project expenditures in accordance with the work plan and UNDP procedures;
• As necessary,  preparation of cash advance requests and securing of reporting in accordance with UNDP procedures;

3. Administrative support:
• Preparation of travel requests for the employees of the Project,  consultants and in accordance with UNDP standard operating procedures;
• Solution of organizational issues on reservation and acquisition of tickets and others; Securing visa support, arrangement of transport and accommodation in a hotel and etc. during the visits of foreign experts;
• Support in preparation of short-term contracts in accordance with UNDP requirements and procedures and exercising control over observance of contract terms and periods;
• Assistance to PM in keeping close contacts with the Executive Partner, UNDP, the project partners and other organizations by means of direct contacts, collection of information and proposals, registration of incoming and outgoing correspondence, preparation of draft letters and organization of meetings;
• Keeping the catalogue of archive data, inclusion of all data on contracts, reports and etc. into it, revision and updating of them in an established format for subsequent use;
• Development of a catalogue of materials on monitoring of the project and project activities (correspondence, reports, budget and financial expenses) in accordance with UNDP requirements;
• Organization of the process on preparation and logistics of workshops, working meetings, delegations, field expeditions and etc.;
• As required, preparation of basic materials to use during presentations, workshops and briefings;
• Keeping an inventory list on provision separate expert with project equipment and their responsibility for it and monitoring of the equipment use;
• Securing regular record keeping on use of the office vehicle;
• Preparation of unofficial translations and as required, acting as an interpreter.
• Execution of other related tasks on request of the PM

Competencies

Corporate Competencies:

•Demonstrates integrity by modelling the UN’s values and ethical standards;
•Promotes the vision, mission and strategic goals of UNDP;
•Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
•Treats all people fairly without favoritism.

Functional Competencies:

• Good command of spoken and written English;
• Good knowledge of computer and organizational technology;
• Knowledge of UNDP requirements and procedures;
• Developed analytical abilities;
• Good interpersonal, communication and negotiation skills;
• Ability to conduct paperwork;
• Ability to work in a team.


Required Skills and Experience

Education: 

Bachelor degree in any discipline (in the field of accounting, financial management or business administration , or other relevant academic discipline)

Work Experience: 

At least 3 years of work experience in administrative and financial support of office operating within international or foreign projects or organizations.

Language requirements: 

Fluent spoken and written Russian and good English;
Knowledge of Kazakh is preferred

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.