UNDP Jobs - 42496- Travel and Logistics Associate

Travel and Logistics Associate - (Open to Tanzanian Nationals Only)

Location :

Dar es Salaam, TANZANIA

Type of Contract :

Service Contract

Starting Date :

03-Feb-2014

Application Deadline :

23-Dec-13 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

12 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Tanzania has had 4 credible general elections since the reintroduction of multi-party politics in 1992. Citizens and the government are eager to maintain this track record and to further strengthen democratic practice in Tanzania. Looking to the 2015 general election, government has undertaken early and comprehensive preparations for the electoral processes. Since receipt of official requests for UN assistance to the election cycle leading to the 2015 general election from the National Election Commission and Zanzibar Electoral Commission, a UN Needs Assessment Mission recommended the development of a project in support of the National efforts.

As well, in 2014 the United Republic of Tanzania will likely conduct the first national referendum on a new constitution. The National partners and other stakeholders in preparing for these critical events have requested the support of UNDP to provide technical and financial support to the preparation and execution of the referendum and general election.

To these ends, the Democratic Empowerment Project is a four year (2013-2016) UNDP, UN One Fund and other donor-funded project with the overall aim of contributing to Tanzania’s UNDAP’s Outcome 7: i.e. “key institutions of democracy, (.e. EMBs, etc.) effectively implement their election and political functions”.

Project Objectives

The Project seeks to promote democracy and contribute to the realization of the following four outputs:

Capacity of the key democratic institutions (EMBs, CRC, RPP, etc.) enhanced to support and promote legal and institutional reform in the context of the on-going constitutional reform process and beyond;
Capacity of the EMBs to conduct credible elections enhanced through strategic, technical and operational support and improved EMB engagement with stakeholders (i.e. political parties, CSOs, and the media) to foster a democratic environment; inclusive participation in elections and politics enhanced through the empowerment of women, youth and PWDs; and
National peace infrastructure enhanced to mitigate and prevent election-related conflicts.

Duties and Responsibilities

Timely and efficiently execute assigned tasks in the following areas:

Serve as DEP vehicle dispatcher and ensure that drivers are maintaining proper vehicle use logs, fuel consumption logs, maintenance records as required under UNDP regulations and guidelines;
Organize any/all air/sea/land travel arrangements for DEP Team members, EMB staff as requested
Organize any/all air/sea/land logistical arrangements for the transport of DEP equipment, supplies, materials as requested;
Prepare any/all required administrative and financial documentation needed to support travel/logistical expenditures/operations according to UNDP regulations and guidelines;
Maintain proper records for all requests and activities.

Coordination of the above activities with the DEP Technical Team to ensure adequate travel and transportation services to support the achievement of project goals and objectives:

Support the efforts of the NEC and ZEC in the implementation of the full range of electoral activities including voter registration, voter education and outreach, stakeholder engagement, polling operations and results management
Other duties as assigned.

Competencies

Functional competencies:

Knowledge and understanding of democratic process generally and in Tanzania specifically;
Results-oriented, self motivated and flexible with proven ability to deliver under pressure;
Enjoy working in a demand-driven environment, with ability to respond rapidly and effectively to the needs of the clients;
A team player with strong inter-personal skills, maturity and the ability to comfortably communicate at all levels;
Ability to identify client needs and deliver them promptly and accurately.

Required Skills and Experience

Education:

A university degree with a specialization in logistics, Transport/Travel management or related subject.

Experience:

At least five years relevant work experience in the areas of the development and implementation of public information and outreach campaigns;
At least five years hands-on experience with the design, development and implementation of;
Travel management (air/sea/land), Motor pool dispatch and vehicle management and Office administration and record keeping;
Background in UNDP administrative and financial regulations and guidelines;
Familiarity with Government of Tanzania administrative procedures;
Strong ability to use Microsoft Office applications including Word and Excel.

Language:

Fluency in English and Kiswahili is essential.