UN WOMEN Jobs - 44227- Human Resources Assistant

Human Resources Assistant

Advertised on behalf of

UN WOMEN

Location :

Kabul, AFGHANISTAN

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

05-Mar-14 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the general guidance of Operations Manager and direct supervision of HR associate, the Human Resources Assistant provides HR-related support and services to UN Women staff and external partners to assist in the smooth running of the Operations Unit and the timely implementation of UN WOMEN’s programmes, ensuring high quality, accuracy and consistency of work. The Human Resources Assistant promotes a client-oriented approach consistent with UN WOMEN rules and regulations.
The Human Resource Assistant works in close collaboration with operations unit and project staff in the UN WOMEN Afghanistan Country Office to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

1. Implementation of HR strategies
2. Implementation of HR services
3. Support to UN-related surveys
4. Support to knowledge building and knowledge sharing

Description of Functions:

1. Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UN Women rules, regulations, policies and strategies.

2. Implements HR services focusing on achievement of the following results:

• Assist HR associate in recruitment process; drafting job descriptions and vacancy announcements, posting VAs, preparing necessary recruitment documents,
• Organizing the interview panel, informing the candidates and function as secretary to the interview panels.
• Maintenance and regular update of the country office staffing table and HR data base
• Collection of background information for submissions to the Compliance Review Panel (CRP).
• Maintain and update the country office rosters including e-rosters.
• Maintaining proper filing system for HR records and documents and taking care of personnel folders
• Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.
• Prepare monthly attendance sheets for national and international staff, update and monitor leave balance and leave records

3. Ensures conduct of UN-related surveys focusing on achievement of the following results:
• Collection of information for comprehensive and interim local salary, participation in the work of LSSC (Local Salary Survey Committee), hardship and place-to-place surveys as alternative

4. Supports knowledge building and knowledge sharing in the country office focusing on achievement of the following results:

• Assist in organizing the trainings for the operations/projects staff on HR related matters
• Provision of HR briefing to newly hired staff
• Assess the staff training needs and submit it to related supervisor for final recommendations
• Contribution to knowledge networks and communities of practice.

Competencies

Core values and Guiding principles:

Integrity:
Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:
Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:
Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core competencies:

Ethics and Values:
Demonstrate and safeguard ethics and integrity

Organizational Awareness:
Demonstrate corporate knowledge and sound judgment

Development and Innovation:
Take charge of self-development and take initiative

Work in teams:
Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:
Facilitate and encourage open communication and strive for effective communication

Self-management and Emotional Intelligence:
Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others

Conflict Management:
Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:
Encourage learning and sharing of knowledge

Appropriate and Transparent Decision Making:
Demonstrate informed and transparent decision making

Functional competencies:

• Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions
• Strong IT skills
• Leadership and Self-Management
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Responds positively to critical feedback and differing points of view
• Solicits feedback from staff about the impact of his/her own behavior

Required Skills and Experience

Education and certification:

• Completion of high school (secondary education), specialized certification in HR is an asset, or bachelor degree in Human Resources, Business or Public Administration or related fields.

Experience:

• High school with minimum of 5 years progressive Human Resources experience with international organizations.
• Bachelor degree with minimum 3 years relevant experience.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements::

• Fluency in written and spoken English as well as in local language (Dari and/or Pahstu) is required