UNDP Jobs - 45065- Executive Associate to Resident Representative/Res

Executive Associate to Resident Representative/Resident Coordinator - Open to Ugandans Only

Location :

Kampala, UGANDA

Type of Contract :

FTA Local

Starting Date :

01-May-2014

Application Deadline :

04-Apr-14 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

One Year (Renewable)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and direct supervision of the Resident Representative/ Resident Coordinator (RR/RC), the Executive Associate to RR/RC ensures effective and efficient functioning of the RR/RC office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.

The Executive Associate can supervise the secretarial and clerical staff of the office. The Executive Associate to RR/RC works in close collaboration with UNDP staff, RC Office staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions, agendas.

Competencies

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning:
Shares knowledge and experience;
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of RR/RC office, including data/ schedule management, maintenance of protocol, information flow;
Confidentiality;
Ability to provide input to business processes re-engineering, elaboration and implementation of new data management systems.

Leadership and Self-Management:

Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

An advanced secondary education;
University Degree in Secretarial studies or equivalent with specialized training in Secretarial studies is desirable but not a requirement.

Experience:

6 years of progressively responsible secretarial, administrative, programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web based management systems.

Language requirements:

Fluency in the UN and national language of the duty station.

UNDP is any Equal Opportunity Employer. Highly Qualified women are encouraged to apply. Short listed candidates will be required to send certified copies of academic credentials.