Background

The Building Sector Energy Efficiency Project (BSEEP) has for its goal the reduction in the annual growth rate of GHG emissions from the Malaysia buildings sector. The project objective is the improvement of the energy utilization efficiency in Malaysian buildings, particularly those in the commercial and government sectors, by promoting the energy conserving design of new buildings and by improving the energy utilization efficiency in the operation of existing buildings. The realization of this objective will be facilitated through the removal of barriers to the uptake of building energy efficiency technologies, systems, and practices.

In support of the work required to develop a specific energy management guideline required in component 1 of BSEEP, an evaluation of various energy consuming operations and procedures to determine energy saving opportunities need to be carried out. Energy audits of representative government buildings/facilities will be conducted to establish the baseline energy utilization performance. Moreover, the audits will determine and assess any wasteful as well as energy conserving practices, operations and procedures. The energy audit findings and the assessment of potential energy efficiency improvements will be used in the development of specific guidelines for each type of government buildings by the component 1 consultant

Visit www.jkr.gov.my/bseep for further information.

Duties and Responsibilities

Scope of Work:

The primary job scope is to perform energy audits on a maximum of five (5) selected buildings throughout Malaysia during 2014, in order to identify the current status of energy performance of the selected buildings, advice on potential cost-efficient measures to improve it. The consultants will be required to:

Identify at least five (5) public buildings suitable for energy audits:
Through a series of meetings, site visits and stakeholder engagements, identify at least five (5) suitable buildings which can be audited to assist in the development of the energy management guidelines. The choice of buildings will follow a set of criteria which has to be developed and agreed with the project team.

Review the existing operational characteristics of the building:
Through a series of meetings, site visits and stakeholder engagements, identify and establish the operating characteristics of the facility, energy system specifications, operating and maintenance procedures, preliminary areas of investigation, unusual operating constraints, anticipated future expansions or changes, training needs and other concerns related to facility operations

Review existing documentation and management practice: All available facility documentation is reviewed with site representatives (where possible). This documentation should include all available architectural and engineering plans, facility operation and maintenance procedures and logs, and utility bills for the previous year. It should be noted that the available plans should represent the "as-built" rather than the "design" conditions. The review should cover at a minimum:

• Building energy intensity;
• Fuel sources;
• Maintenance contracts;
• Building energy management policies (if any);
• Maintenance reports;
• Organization chart;
• Maintenance budgets;
• Utility bills;
• Characteristics of the Building Automation System (if any) especially on monitoring of electricity consumption.

Detailed inspection of site and preliminary energy audit: After a thorough review of the construction, operation and management documentation, the major energy consuming processes in the facility are further investigated. The inspection and energy audit shall focus on all passive and active systems available on site. The report will recommend a series of no cost, low cost, medium cost investment grade measures.

Formulation of Investment Grade Audit (IGA) report: Upon the completion of the preliminary audit report and installation of the necessary energy monitoring tools/equipment on site for data collection, an investment grade audit report is to be produced for submission to BSEEP and the building owner. The IGA will look into details of technical measures including the economic benefits of implementating them. The IGA report will also propose suitable financing modality including its approach for bankable proposals.
 
Methodology:

The consultants will report to the National Project Manager and will work closely with the BSEEP project team based at the Environment and Energy division of the Public Works Department (JKR). The methodology requires a clear focus on the objective of improving overall energy utilization. This will be achieved through coordination with stakeholders, document review, facility inspection, utility analysis, economic analysis, data collection, desk research, interviews, meetings, report writing and workshops with relevant stakeholders, and discussions with Economic Planning Unit, Ministry of Finance, Public Works Department, Ministry of Green Technology, Energy and Water, relevant agencies, State Governments and UNDP Malaysia.

The consultants will need to provide all necessary tools required for executing the audit measurements.

Expected Outputs:

Corresponds to the scope of work, the consultants are expected to produce:

A preliminary energy audit report to review and analyse existing operational and management characteristics of each building. The report should contain at a minimum the following:

• Calculation of existing building energy intensity;
• Inventory of high impact energy consuming equipment;
• Review of purchased fuels sources;
• Review of utility bills and tariffs imposed;
• Review of operational procedures and constraints;
• Review of maintenance contracts;
• Review of energy policies;
• Review of maintenance reports;
• Review of organization chart;
• Review of maintenance budgets;
• Review of training regimes;
• Recommendations of no cost, low cost, and medium cost investment grade measures;
• Potential energy savings including amount of GHG reduction;

Investment grade energy audit report of the building. The report must provide a description of the methodology employed, equipment used, calculations, charts, findings and recommendations for energy efficient retrofits justified with an economic and paybank analysis (for bankability) of the recommendations. The report shall address  potential energy saving and including amount of GHG reduction The report should address at a minimum the following (where possible):

• Orientation and footprint;
• Window shading/glazing levels;
• Window design and leaks;
• Day light;
• Insulation;
• OTTV and RTTV;
• Landscape;
• Natural ventilation;
• Interior and exterior design;
• Air conditioning system (fan coils, air handling units, pumps, water temperatures, coefficient of performance, temperature, carbon dioxide levels, relative humidity levels and air change);
• Boilers or hat water systems (flue gas, insulation and steam);
• Lighting (operating schedules, zoning, lux levels, power densities;
• Ventilation system and Indoor air quality;
• Building automation system (operational charateristics, maintenance requirements and accuracy);
• Small power or plug loads;
• Lifts and escalators (operating schedule, harmonics, motors);
• Electric supply and distribution (distribution profile, harmonics, power quality, power factor, maximum demand).

Duration:

The consultancy is expected to take place from 30 April 2014 to 31 March 2015 (12 man-month).

Deliverables and Timeline:

The consultants will be responsible for the delivery, content, technical quality and accuracy of the reviews and reports. All deliverables shall be submitted to UNDP Malaysia and BSEEP Project Management Unit at Environment and Energy division of the Public Works Department

Terms of Payment:

The fee is payable upon satisfactory completion and acceptance of the deliverables by Project Management Unit and UNDP Malaysia. Breakdown of deliverables and percentage is in annex 1 http://www.undp.org.my/files/editor_files/files/MyIC_2014_017%20Financial%20Proposal%20Template.docx

Documents to be included when submitting the Proposals:

Interested individuals must submit the following documents/information to demonstrate their qualifications:

• Proposal on how your qualifications and experience can lead towards the successful deliverable of this assignment within the required timeframe, and provide a brief methodology on how you will approach and conduct the assignment;
• Financial Proposal as provided. Alternatives are allowed;
• Personal CV including areas of expertise and past experience in similar projects and at least three (3) references in the format of UN Personal History Form (P11 form). The UN Personal History Form (P11) is available at: http://www.undp.org.my/uploads/p11%20personal%20history%20form.doc.

Important Note:

Please Scan all the documents above into ONE pdf file and uploaded when you are asked to upload your CV/resume on the application website. UNDP Malaysia reserves the right to disqualify any incomplete submission.
Incomplete applications will NOT be considered. Please make sure you have provided all requested materials.

Any request for clarification must be sent in writing to procurement.my@undp.org.

Please write the Project Reference – MyIC/2014/017 in your e-mail heading.

The deadline for submitting requests for clarifications/questions is 4 April 2014.

Competencies

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP, and partner organizations;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

• Excellent knowledge of energy efficiency;
• Demonstrates strong analytical skills;
• Promotes team work, contributes towards building team consensus;
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
• Consistently approaches work with energy and a positive, constructive attitude;
• Excellent teamwork and leadership skills.
  

Development and Operational Effectiveness:

• Ability to analyze technical requirements in energy efficiency and energy management applications;
• Ability to apply organizational policies and procedures;
• Strong analytical skills.
  

Management and Leadership:

• Focuses on impact and result for the client and responds positively to feedback;
• Supports teams effectively and shows conflict resolution skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Builds strong relationships with clients and external actors;
• Remains calm, in control and good humored even under pressure;
• Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

• Bachelor’s degree in Engineering. Masters degree will have an added advantage.

Expertise and experience:

• Minimum 5 years of relevant professional experience in energy audit, international experience will be an advantage;
• Knowledgeable in energy policies and energy management procedures of Malaysia will be an advantage;
• Experience with the ESCO business models (energy analysis and audits, energy management, project design and implementation, maintenance and operation, monitoring and evaluation of savings, property/facility management, energy and/or equipment supply, provision of service) will be an advantage;
• Experience with a facilities management company models will be an advantage;
• Experience with energy management projects for Government institutions in Malaysia will be an advantage;
• Excellent command of office software, such as  word processors and spreadsheets.

Language:

• Proficient in English;
• Proficiency in Bahasa Malaysia will be an added advantage.