Background
The approved GOI-UNDP Country Programme Action Plan (2014-2017) envisages that as a contribution to the programme, Government sharing and support arrangements, including the use of service-provision models, will be pursued, and the appointment of dedicated human resources can be made for the implementation of nationally implemented projects. It also envisages provision of demand based development support services to support administrative efficiency and to develop capacity of the government agencies.
To ensure effective and efficient utilization of the Capacity Building Grants of Rs. 525 crores (approximately USD 85 million) for Disaster Management, MHA has requested the 26 states receiving the grants to use UNDP offer of assistance as agreed in the approved CPAP (2014- 2017).
The Disaster Management Department, State Government of Jharkhand responsible to undertake various actions as per the legal-institutional framework of the National Disaster Management Act 2005, has formally requested UNDP support to strengthen DM activities in the state. Accordingly, the Government of Jharkhand has requested UNDP India to provide demand-based human resource at state and district levels to facilitate implementation of activities outlined in the perspective plan pertaining to Capacity Building Grants. In this context, UNDP is looking for individuals for the position of Documentation Officer to provide support to the Government of Jharkhand in the state.
Duties and Responsibilities
The Documentation Officer will be based at DM department, Jharkhand and under the overall supervision of the Principal Secretary (DM), he/she would carry out the following tasks:
- Assist in organizing information and preparation of reports in coordination with the field staff;
- Facilitate and strengthen the reporting system for dissemination of information to the different agencies involved in Disaster Management activities;
- Assist in classifying and compiling various knowledge products such as reports, training manuals, handbooks, audio-visual materials, IEC materials and other publications;
- Document best practices and lessons learnt;
- Conduct studies to document and disseminate best practices and lessons learnt;
- Facilitate production of documentary animation films and provide need based editorial assistance;
- Assist in the development of reports, briefs, fact sheets, training manuals and other publications.
Competencies
Corporate Competencies:- Demonstrates integrity by modeling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favoritism.
Functional Competencies:
Knowledge Management and Learning
- Promotes a knowledge sharing and learning culture in the State;
- Actively works towards continuing personal learning and development in the subject area of the project, acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness:
- Ability to apply conceptual models in support of implementation of the programme;
- Good knowledge of the results based management of the projects;
- Strong IT skills;
- Ability to lead implementation of initiatives.
Required Skills and Experience
Education:
- University degree in Social Science/Rural development / Management / Mass communication.
Experience:
- Minimum 3 years of experience in handling documentation work at the state / national level;
- Understanding of the working of state Govt would be desirable.
Language:
- Fluency in English;
- Working knowledge of Hindi and/or any other Indian language is desirable.
Others:
- Extensive travel within the state, districts and cities would be required.
The contract will be administered by UNDP on behalf of the Disaster Management Department, State Government of Jharkhand.