UNDP Jobs - 46169- Administrative Executive Expert for the Administra

Administrative Executive Expert for the Administrative Development and Training Department at the General Secretariat of the Supreme Council for Planning and Development

Location :

Kuwait, KUWAIT

Type of Contract :

Other

Starting Date :

Application Deadline :

19-May-14 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

Languages Required :

Arabic English

Expected Duration of Assignment :

6 Months (with possibility of extension)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP and the State of Kuwait, represented by the General Secretariat of the Supreme Council of Planning and Development (SCPD), strive to enhance institutional capacities at various government agencies by providing them with necessary technical support to strengthen their capacities and skills to perform their expected duties. Under the framework of a project, UNDP and GS-SCPD engage experts to support national institutions to fulfill their strategic planning role and mandate.

Within this context, UNDP and GS-SCPD strive to enhance the Strive to strengthen the administrative work in the Administrative Development and Training in the administrative and financial affairs of the Secretariat of the Supreme Council for Planning and Development and work on the development of efficient institutional work of the Secretariat of the Supreme Council for Planning and Development and it intends to develop and improve administrative functions and reduce bureaucracy in administrative work. To achieve those goals, plans Administrative Development and Training hire an expert to assist in the development of policies and administrative capacity building in the Administrative development and training.

Duties and Responsibilities

Under the overall supervision of Administrative Development and Training department at the General Secretariat of the Supreme Council for Planning and Development, The Administrative Executive Expert, will build on best practices of successful similar operating entities at the international and regional levels, in assuming the following tasks:

Enhance the efficiency of administrative operations and process at Sector administrative and financial affairs:

Assess Administrative Development and Training department needs an priorities relevant to administrative operations and business flow processes;
Review and propose improvements on General Secretariat of the Supreme Council for Planning and Development organizational chart in light of the assessment’s outcome;
Develop/propose a business flow process for General Secretariat of the Supreme Council for Planning and Development to enhance efficiency and accountability; including standard operating procedures;
Develop clearly defined job descriptions for all posts in all departments and sectors on General Secretariat of the Supreme Council for Planning and Development enhanced organizational chart, in alignment with Kuwait’s Civil Service Law.
Develop clearly defined annual performance evaluation criteria for staff in administrative development and training department;
Propose on General Secretariat of the Supreme Council for Planning and Development administrative and managerial processes including, but not limited to, work-planning, reporting on progress and establishment of KPI’s.
Simplify the work procedures in the office, for all sectors and departments within the Secretariat of the Supreme Council for Planning and Development to reduce bureaucracy and paperwork through the use of the latest tools and methods;
Provide recommendations and solutions to reduce paperwork and documentation cycles in order to accelerate and improve the performance of specified tasks;
Determine the outputs of the training plan for the GS-SCPD Based on the terms of reference and functions of the staff in all areas;

Capacity development:

Assess the staff capacity development needs and priorities;
develop and support the implementation of a capacity building plan to address those needs;
Upgrade the institutional capabilities of administrative development and training department staff through regular training workshops and on the job training;

Coordination and follow up:

Coordinate and follow up with deferent departments within General Secretariat of the Supreme Council for Planning and Development to guarantee the synergy of all administrative processes;
Coordinate and follow up with local and foreign entities relevant to the consultancy’s subject;
Coordinate between the Secretariat of the Supreme Council for Planning and Development and the Civil Service Commission on the identification of job descriptions and tasks related to the staff within the Secretariat of the Supreme Council for Planning and Development;
Any other tasks/assignment relevant to subject of the consultancy;

Deliverables and Schedule

The deliverables for the consultant and the tentative schedule is as follows:

Task 1: Enhance the efficiency of administrative operations and process at the Supreme Council for Planning and Development

Deliverables:

Assessment report developed;
standard operating procedures manual developed and business flow model developed and implemented;
KPI’s and managerial processes manual developed and implemented ;
Job description manual and selection criteria developed and Job tasks to employees Developed

Task 2: Capacity Development

Deliverables:

Assessment report developed;
Capacity building plan developed and implementation initiated

Task 3: Coordination and follow-up

Deliverables:

2 Bi-monthly progress reports submitted;
Final report and the way forward developed;

Work Arrangements:

The consultant will be based in Administrative Development and Training department and will be working under the direct supervision of the director of Administrative Development and Training department.

Competencies

Functional Competencies:

Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported;
Ability to perform work of confidential nature and handle a large volume of work;
Ability to work on many different assignments at one time with demonstrated follow through, attention to detail and commitment as required in the interest of work.

Core Competencies:

Demonstrates integrity by modeling;
the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism; fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment;
Ability to work in a team and to lead teams effectively and shows conflict resolution skills;
Demonstrate strong oral and written communication skills in Arabic and English;
Strong communication skills;
Ability to work under pressure and stressful situations.

Required Skills and Experience

Education:

MBA or MSC in public administration, organizational development, administrative development or any related disciplines.

Experience:

Minimum of 7 years of Significant experience in public administration and administrative office applications, the preparation of organizational structures and determining the terms of reference for Job tasks to employees;
Familiarity with Kuwait Civil Service Law and regulations;
Traceable record of work on similar projects;
Practical experience working with the organizations/ private sector/communities in implementing development related projects/activities;

Language Requirements:

Arabic and English.

Note:

The Consultant will be on a governmental contract administered by the General Secretariat of the Supreme Council for Planning and Development;
The consultancy is 6 months with possibility for extension.