Background

Green Technology Application for the development of Low Carbon Cities (GTALCC) project is to support Malaysia’s aspiration of promoting low carbon development in the cities (hence low carbon cities), reduce carbon emissions in the city envelop and eventually contribute towards the national commitment as pledge by the Prime Minister during the COP15 where Malaysia is committed to reducing up to 40% of Green House Gasses (GHGs) in terms of emission intensity by GDP by the year 2020 (compared to 2005 levels) conditional upon financing and transfer of technology by the developed countries.  GTALCC aspires to achieve the following outcomes by the end of the 5-year project period:

• Major cities implemented and adopted integrated low carbon urban development plans and /or programs;
• Expedient appraisal, approval and implementation of strategic urban development plans/program and projects related to the wide spread development of low carbon cities;
• Major cities are aware of, and are planning and implementing low carbon technology applications for integrated urban development;
• Increased investment in low carbon technology applications in cities;
• More low carbon urban infrastructure projects implemented in Malaysian cities;

The proposed project is in line with the GEF 5 Strategic Objective CCM 4 on the promotion of energy efficient low carbon transport and urban systems. It consists of interventions across cities in Malaysia to facilitate the implementation of low carbon initiatives and showcase a clear and integrated approach of successful low carbon city development.  In general, cities are a key contributor of GHG emissions with an estimated 70% of the world’s energy related emissions. In Malaysia, more than half of total emissions are related to urban spaces—specifically, electricity (up to 26% of the emissions), transportation (16%) and solid waste (12%). Recognizing that cities are natural partners to chart a low carbon growth path the Government of Malaysia has launched the Low Carbon Cities Framework and Assessment (LCCF). The objective is to achieve sustainable development, reduce carbon emissions of the cities and contribute towards the national commitment of reducing up to 40% of GHGs in terms of emission intensity by GDP by the year 2020 compared to 2005 levels.  Currently, several low carbon city initiatives which explicitly target low carbon development are at various stages of development at the national and subnational levels. However, the initiatives are developing in a rather fragmented manner without a common shared vision, integrated approach to low carbon development, agreed definitions or well accepted methodologies and standards.

As such, a full scale project is proposed in the PIF, which focuses on the removal of barriers pertaining to policy and regulatory; financing issues; awareness, technical and institutional capacity through the three (3) components:

• Component 1: Policy support for the promotion of integrated low carbon urban development.
• Component 2: Awareness and institutional capacity development.
• Component 3: Low carbon technology investments in cities.

The GTALCC PIF document, Review Sheet and STAP review document can be downloaded from the following web link:  http://www.thegef.org/gef/project_detail?projID=5329 .

Information on the UNDP and GEF Monitoring and Evaluation process and experience from other countries can be referred to the Evaluation Resource Center at the following web link http://erc.undp.org  

Duties and Responsibilities

Scope of work:

The overall objective of the assignment is to assist the project preparation team in preparing the GTALCC full project proposal (or project document).  The aim is two-fold being 1) to assess the status and requirements of city GHG emissions, and, 2) collect data, identify methodologies and calculate the baseline and emissions reduction potential for activities identified in Component 3 of the project.
 
The consultant will:

• Undertake a detailed stocktake of the state of GHG emissions analysis at the city level in Malaysia. The person will also stocktake related international and regional best practices on GHG accounting (at the city-level) and its quality assurance procedures (including Measuring, Reporting and Verification (MRV) frameworks, where applicable). This will be a general review but must also include the targeted states, cities and projects/institutions participating in the proposed GTALCC project. The review will catalogue the different past, present and planned activities where accounting of GHG emissions has been undertaken. It will gather data (and gaps and limitations), identify analysis approaches used and tools, identify specific stakeholders involved, identify specific aims and objectives of the activities, and summarise experience and key lessons;
• Based on activity (i) above, identify best-practices, and barriers and opportunities for strengthening emissions accounting and its quality assurance procedures at the city-level with specific emphasis on the targeted  city entities;
• Identify the key requirements and establish feasibility and limitations of GHG accounting systems for the targeted cities. The consultant will also recommend systems, tools and capacity development support required for cities to establish GHG accounting systems and its associated quality assurance and control procedures;
• Building on existing analysis and available data where possible, determine baseline GHG emission scenarios for each of the investment projects identified in the draft GTALCC project document. This will also be used to determine the incremental benefits of the current GTALCC project;
• Provide other relevant inputs to the development of the project document as required by the Lead Consultant.

Expected Outputs:

Unless otherwise specified below, the due dates for key deliverables will be determined in consultation with the Lead Consultant. However all finalised deliverables must be received by UNDP within the contract period. In each case at least 1 week is required to allow feedback from the project team, MEGTW and UNDP. The key deliverables are:

• An inception report including an updated and detailed work plan including details of all persons to be consulted and detailed methodology. The Inception Report will also include a proposed outline and synopsis of the reports to be produced and an assessment of key risks likely to impact on the successful completion of the work plan and recommended countermeasures (especially relating to the GHG emissions analysis of the Investment Projects). The Inception Report must be completed and agreed with the Lead Consultant and UNDP within 7 working days of signing the contract;
• A study report on the “A Study for City-level GHG Emissions in Malaysia” which includes the outputs from the stocktake, best-practices, barriers and opportunities analysis. The report will also include, as case studies, the analysis of feasibility, limitations of GHG accounting, its quality assurance system (including compliance Measuring, Reporting and Verification systems where applicable ) and recommend design options for the target cities;
• A draft “Analysis of the GHG Emissions for the Investment Project” report which details the calculation of the baseline emissions scenarios for each of the Investment Projects proposed under the GTALCC project. Any software or computational tools used in the analysis must also be provided in order that the analysis can be easily replicated or modified as required;
• The final draft of the  “Analysis of the GHG Emissions for the Investment Project” report must be delivered by end of July 2014.

Methodology:

The consultant will report to the Lead Consultant of the GTALCC Preparation team under the guidance of UNDP Malaysia.  The methodology should include but not limited to secondary data collection, desk research, simulation and computer analysis, interviews, meetings and field visits with the relevant stakeholders. The applicant is encouraged to submit a proposed draft methodology along with the proposal and a detailed final methodology will be developed in consultation with the preparation team during the inception phase.

Duration:

The consultancy is expected to require 40 working days effort and will take place from 1 June 2014 to 31 July 2014 (2 months). 

Deliverables and Timelines:

The consultant will be responsible for the delivery, content, technical quality and accuracy of the baseline estimation and report. It is expected that all deliverables to be finalized by the Lead Consultant GTALCC preparation phase before final submission to UNDP Malaysia for verification and approval.

Terms of Payments:

The fee is payable upon satisfactory completion and acceptance of the deliverables as in Annex 1.  Please download the Evaluation Criteria and Financial Proposal Template at http://www.undp.org.my/files/editor_files/files/MyIC_2014_022%20Evaluation%20Criteria%20and%20Financial%20Proposal%20Template.docx

Documents to be included when submitting the Proposals:

Interested individuals must submit the following documents/information to demonstrate their qualifications:

• Proposal on how your qualifications and experience can lead towards the successful deliverable of this assignment within the required timeframe, and provide a brief methodology on how you will approach and conduct the assignment;
• Financial Proposal as provided;
• Personal CV including areas of expertise and past experience in similiar projects and at least three (3) references in the format of UN Personal History Form (P11 form). The UN Personal History Fprm (P11) is available at http://www.undp.org.my/files/editor_files/files/P11-2012.doc

Important Note:

Please scan all the documents mentioned above and save into one (1) PDF format file and upload it when you are asked to upload your CV/resume on the application website. UNDP Malaysia reserves the right to disqualify any incomplete submission. Please kindly make sure that you have provided all the requested materials.

Any request for clarification must be send in writing to procurement.my@undp.org.

Please write the project reference - MyIC/2014/022 in your email heading.

The deadline for submitting request for clarification/questions is 24 May 2014.

Competencies

Corporate Competencies:

• Demonstrates integrity by modelling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP, and partner organizations;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

• Excellent knowledge of  GHG baseline determination, GHG inventories, MRV systems, etc.;
• Excellent GHG emissions simulation and modelling skills;
• Demonstrates strong analytical and computer skills;
• Consistently approaches work with energy and a positive, constructive attitude.

Development and Operational Effectiveness

• Ability to apply peer reviewer guideline production procedures;
• Ability to analyze technical requirements in energy efficiency and energy management applications;
• Strong analytical skills.

Management and Leadership

• Focuses on impact and result for the client and responds positively to feedback;
• Supports teams effectively and shows conflict resolution skills;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates strong oral and written communication skills;
• Builds strong relationships with clients and external actors;
• Remains calm, in control and good humoured even under pressure;
• Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education Requirement:

• Master’s degree in Science, Environment, Engineering or any related qualification;
• Bachelor’s degree with more than 7 years of experience can be considered in lieu of the Master’s degree.

Professional Experience:

• At least 5 years of professional experience in GHG emission accounting and analysis;
• Experience in GHG emission accounting in area-based, city-level or sectoral-based GHG emission calculation is an advantage;
• Experience in buildings, transport, energy and waste sectors an advantage;
• Familiarity with the key characteristics of urban mitigation, urban planning, integrated urban development, infrastructure investment and technologies in the Malaysian context is an advantage;
• Demonstrated experience and success in the engagement of, and working with both the public and private sectors is an advantage

Language Requirement

• Proficient in English in a must. Proficiency in Bahasa Malaysia will be an added advantage.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applicants will be treated with the strictest confidence.