Background

Under the overall guidance and supervision of the Program Manager for Output 6.6 of the Project “Strengthening access to justice, rule of law and human rights protection”, the Project Officer works on Project implementation and ensures timely and effective implementation of the annual work plan of the Justice Project for the output 6.6. The Project Officer is responsible for supporting the delivery of financial services, ensuring the highest efficiency in   resources management and the provision of accurate, thoroughly researched and documented financial information; transparent utilization of financial resources; He/she supports the project Manager in the management of the project, contributes in strategic planning and in the day to day monitoring of the Activities in the annual work plan.  The Project Officer will also ensure coherency and synergy between the activities implemented with project funds and those implemented with internal funds of the CNDH.

He/she works in team with the Project Manager the CTA and other people working in the Secretariat of the CNDH to prepare all scheduled activities. He/she analyzes and interprets the financial and procurement rules and regulations applicable to the project and provides solutions to a wide spectrum of complex project and financial issues. The   Project Assistant will be housed at the CNDH and travel whenever necessary to projects sites.

Duties and Responsibilities

Summary of key functions:

  • Effective and accurate management of project activities, including preparation of logistic and procurement actions necessary to the implementation of the activities,  monitoring and evaluation;
  • Financial administration support to the Project team and constant interaction with UNDP’s office;
  • Facilitation of knowledge building and guidance to project stakeholders; 
Ensure implementation of the project and procedures, focusing on achievement of the following results:
    Full compliance of project activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;        
  • In consultation with the Project team, contributes to setting of delivery targets and monitoring of project expenditures.                                                                                           
Ensures effective and accurate management and monitoring and evaluation focusing on achievement of the following results:
  • Systematic check and monitoring on project Annual Work Plan activities as well as expenditures;
  • Proper planning, expenditure tracking and audit of financial resources;
  • Monitoring and evaluation of projects, identification of financial problems or bottlenecks and development of solutions;
  • Ensuring consistency of National Implementation UNDP Modality financial transactions with Annual Work Plans and budgets, and full compliance with established rules, regulations and procedures.

Ensures proper utilization and control of project account, focusing on achievement of the following results:

  • Contribution  in regular reporting to UNDP and other potential donors; 
  • Elaboration of the internal expenditures’ control system which ensures that transactions are correctly recorded and justified; other entitlements are duly processed.

Ensures facilitation of knowledge building and knowledge sharing, guidance to all project stakeholders.  

Competencies

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning
  • Promotes knowledge management   within the CNDH environment  through leadership and personal example;
  • Actively works towards continuing personal learning and development in one or more;
  • Practice Areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

  • Ability to lead strategic planning, results-based management and reporting;
  • Ability to lead formulate and manage budgets, manage contributions and investments, manage transactions, conduct financial analysis, reporting;
  • Knowledge of most commonly applied financial and accounting standards;
  • Excellent knowledge of Results Management techniques;
  • Excellent IT skills;
  • Ability to implement new systems and affect staff behavioral/ attitudinal change.
Management and Leadership
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates good oral and written communication skills;
  • Demonstrates openness to change and ability to manage financial complexities.

Required Skills and Experience

Education:
  • University Degree or equivalent in Finance, Business Administration, Public Administration, Economics or related field.
Experience:
  • 7 years of relevant experience at the national or international level in project management and in providing financial management advisory services;
  • Experience in the use of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based Management systems.

Language:

  • Fluency Portuguese (written and spoken) required.Knowledge of English will be a strong advantage.