Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. 

The Policy Division develops and implements the UN Women program of work on analysis, research and knowledge management that provides the evidence base for the advice and guidance UN Women provides to the intergovernmental process, the UN system, and to UN Women staff working at country and regional level on issues of gender equality and women’s empowerment. The Policy Division staff is organized in Thematic Clusters, bringing together technical experts who: undertake issues-based research; analyze data on country, regional or global trends; build a knowledge base on policy commitments and their implementation; propose evidence-based options for global policy, norms and standards and for UN Women global programme strategies; and contribute substantive inputs to policy advocacy and technical cooperation programmes. 

Security Council resolution 2122 (2013) requested the Secretary-General to prepare a global study in advance of the high level review of resolution 1325 (2000) to be held by the Security Council in 2015. As the Secretariat of the UN Inter-Agency Standing Committee on Women, Peace and Security, UN Women will provide the secretariat functions to the development and production of the report, as well as to the system-wide advocacy efforts around the high level review.

Duties and Responsibilities

• Provide direct assistance to the Peace and Security section to undertake procurement, budgeting, HR and finance functions related to the global study;
• Ensure smooth and efficient information flow within the unit;
• Assist in the development of office administrative systems and procedures;
• Perform a variety of administrative duties (e.g. leave recording, meeting organization, reservations, office supply and equipment orders, etc.); including preparing and/or processing administrative requests/documents (e.g., travel requests, expense claims, vouchers, project cooperation agreements, requests for proposals, visa applications, etc.);
• Maintain files (both paper and electronic) and databases for work unit.

• Assist in the preparation and review of financial and human resource proposals/requirements;
• Monitor expenditures and compares with approved budget; prepares adjustments as necessary;
• Assist in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures;
• Prepare or customizes financial reports from system generated reports;
• Co-ordinate with other finance and budget staff on related issues during preparation of budget reports.

Competencies

Integrity:

• Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

• Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

• Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
• Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values: 

• Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

• Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

• Take charge of self-development and take initiative.

Work in teams: 

• Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

• Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence: 

• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

• Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

• Encourage learning and sharing of knowledge

Appropriate and Transparent Decision Making: 

• Demonstrate informed and transparent decision making.

Functional Competencies:

• Ability  to perform a broad range of specialized activities aimed at effective and efficient functioning of office, including data/schedule management, maintenance of protocol, information flow;
• Ability to maintain confidentiality and discretion;
• Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
• Ability to organize and complete multiple tasks by establishing priorities;
• Ability to handle a large volume of work possibly under time constraints.
  

Required Skills and Experience

• Secondary education is required.

• A minimum of 5 years of administrative experience preferably in a large or international corporation or organization;
• Experience in the use of computers applications and software packages (MS Word, Excel, etc) and web based management systems;
• Successfully passed UN clerical examination (ASAT).

• Fluency in English is required (oral and written);
• Proficiency in another UN working language is desirable.

• All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
  
• Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
• GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.