Background

The Office of Audit and Investigations (OAI) reports to the Administrator and is responsible for internal audit and investigations services to UNDP and its affiliated entities. OAI provides independent, objective assurance on the effectiveness of risk management and the effectiveness and adequacy of internal controls. As part of its assurance work, OAI also supports the annual audit exercise of non-governmental/nationally implemented projects (NGO/NIM projects) in some 150 countries where UNDP operates and reviews and analyses the resulting audit reports submitted by audit firms and government audit institutions.

OAI has a decentralized organizational structure with the Directorate, the Investigations Section, the Headquarters Audit Section, the Special Assignments Section and other units located at Headquarters and with Regional Audit Centres (RAC) located in the five regions covered by UNDP.

Under the supervision of the Chief , the primary role of the Audit Analyst is to provide assistance to the Audit Specialist responsible for NGO/NIM coordination. The Audit Analyst may also participate in audit assignments.

Duties and Responsibilities

Principal functions:

• Monitor submission in CARDS of NGO/NIM/HACT audit reports and accept audit reports that are deemed adequate;
• Provide guidance to country offices on submission process;
• Follow up with country offices where discrepancies are noted;
• Follow up with country offices on outstanding submissions.
  

Audit report review exercise:

• Participate in the analysis and development of criteria to be used in the assessment of NGO/NIM/HACT audit reports;
• Undertake assessment of audit reports in CARDS and prepare review letters highlighting audit issues, modified opinions and their financial impact;
• Undertake preliminary quality review of draft review reports submitted by consultants for completeness and accuracy.

Reporting on NGO/NIM audit exercise:

• Prepare periodic status reports on submissions by country offices for UN Board of Auditors and Regional Bureaux;
• Prepare statistics on audit report submissions and results of the audits for inclusion in quarterly progress reports and annual reports to the Advisory Audit Committee and the Executive Board;
• Prepare statistics on submission of audit reports for inclusion in monthly reports to regional bureaux.

Recruitment of NGO/NIM consultants:

• Participate in hiring process of selected NIM consultant roster, including assessment of candidates, vendor profiles, purchase orders, invoice verification and payment);
• Administer the contract of NIM consultants;
• Participate in the monitoring of the work assignments of audit consultants for completeness and quality review letters.

• Contributes to the ongoing development of professional practices within OAI;
• Participates in the implementation of his/her personal learning and training development plan;
• Performs other assignments or tasks as determined by the Chief or OAI Director.

Impact of Results:

Decisions

Significant decisions are made in assessing organizational risk and providing guidance to business units, functions and projects.

Significant decisions are made in assessing and providing audit ratings of business units, functions, and projects.

Significant decisions are made in reviewing and assessing NGO/NIM audit reports

Recommendations:

Promotes effectiveness and efficiency in the use of resources and the safeguarding of assets throughout the organization.

Proposes changes in methodologies, systems and procedures to the Chief.

Error:

Failure to detect and correct weaknesses in management and internal controls could result in loss of resources or reputation of UNDP. This would cause loss of confidence by donors and partners.

Failure to conduct reviews of audit reports professionally and competently could result in unwarranted damage to the reputation of units, functions or individual staff members.

Errors or delays in the NGO/NIM audit exercise could lead to a qualification of UNDP financial statements by the UN Board of Auditors. This would result in risks of loss of confidence on the organization or loss of potential funding from major donors.

Competencies

Core Values & Ethics:

• Demonstrates integrity and fairness;
• Display cultural sensitivity;
• Shows strong corporate commitment;
• Complies with UNDP regulations, rules, and code of conduct.

• Embraces extra responsibility;
• Build team morale & consensus.

Task Management Skills:

• Produces timely, quality outputs;
• Exercises sound judgment/analysis;
• Develops creative solutions;
• Ability to handle multiple tasks.

• Writes clearly and convincingly;
• Speaks clearly and convincingly;
• Has good presentation skills;
• Listens actively and responds effectively.

Building & Sharing Knowledge:

• Actively builds deep knowledge in one or more areas;
• Makes valuable practice contributions;
• Applies existing knowledge to work;
• Provides advice & support to others.

• Provides constructive feedback;
• Acts on personal development plan.

Professional:
Demonstrated ability to perform and/or manage the following services, in accordance with professional standards:

• Operational audits;
• Special audits;
• Financial audits;
• Project audits;
• Advisory services.

• Microsoft office suite;
• Enterprise Resource Planning systems.

Required Skills and Experience

Education:

• Advanced university degree in Business Administration, Public Administration, Finance or related field;
• A first level degree in combination with a certification as Chartered Accountant or Certified Public Accountant may be accepted in lieu of an advanced degree.;
• Certified Internal Auditor (CIA) designation desirable.
  

Experience:

• A minimum of 2 years of professional experience in audit or another directly relevant area such as Programme Finance, several of which in internal audit;
• Working experience in an International Organization is desirable.
  

Language:

• Fluency in English;
• Good working knowledge of French is desirable;
• Knowledge of additional United Nations official languages is an advantage.

The application must contain duly completed and signed Personal History Form (P11), which can be downloaded from www.sas.undp.org/Documents/P11_Personal_history_form.doc.

P11 should be uploaded to your online application in lieu of CV. All applications must be submitted through the UNDP Jobs Admin site. Only if you experience technical issues with uploading your P11 to the UNDP Jobs Admin site, please send it to oai.bids@undp.org indicating:  your name and “Audit Analyst_NY_P2” in the e-mail subject field.

• Applications without P11 form will not be considered;
  
• Application should be submitted in the English language.