Background
Under the direct Supervision of the Operations Associate, and overall guidance and supervision of the Operations Manager, the Storekeeper provides reliable store management services. The Storekeeper demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.
Duties and Responsibilities
Summary of key functions:
- Receives, stores, and issues supplies and equipment and compiles records of supply transactions;
- Keeps updated Inventories of supplies and equipment;
- Compiles report of expenditures, ensuring stocks are always replenished;
Receives, stores, and issues supplies and equipment and compiles records of supply transactions focusing on achievement of the following results:
- Maintains updated records of the various supplies in the stores and keeps accurate records in line with UNDP guidelines;
- Controls all incoming/outgoing supplies by such methods as physical counts and/or rejection of any damaged commodities;
- Signs Delivery Notes of received and dispatched goods/supplies and forward them together with invoices to registry for onward transmission to finance for payments;
- Delivers goods on request against official and approved documentation.
Keeps updated Inventories of supplies and equipment focusing on achievement of the following results:
- Keep updated records on stack cards, and/or computer inventory lists;
- Make periodic physical inventory checks;
- Well analysed data is produced on the basis of organized, accurate and well documented records;
- Data discrepancies are recognized and brought to the attention of the appropriate supervision and/or officer.
Compiles report of expenditures focusing on achievement of the following results:
- Accurate and precise records of stock expenditures are maintained and presented quarterly to Supervisor.
Impact of Results:
The key results have an impact on the accurate, safe, cost-effective and timely execution of the CO services.
Competencies
Operational effectiveness:- Ability to perform a variety of repetitive and routine tasks and duties related to stores;
- Ability to review data, identify and adjust discrepancies;
- Ability to handle a large volume of work possibly under time constraints;
- Good knowledge of administrative rules and regulations;
- Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required;
- Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
- Ability to organize and complete multiple tasks by establishing priorities. Operational effectiveness
Managing data:
- Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
- Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;
- Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheet, communications and other software packages with speed and accuracy;
- Interprets data, draws conclusions and/or identifies patterns which support the work of others.
Required Skills and Experience
Education:
- Completion of Secondary education.
Experience:
- 3 years of relevant work experience in stores management;
- Ability to work with computer and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.
Language Requirements:
- Fluency in English and Somali languages.