Background

Under the guidance and direct supervision of the Pooled Fund Manager and also the Head of Office, the National Programme Officer (NPO)  support the activities as per the responsibilities highlighted below and also other related activities of the Emergency Response Fund (ERF) unit.

*The nature of work at ICS 8 (NOA) level requires travel outside the duty station.

Duties and Responsibilities

Under the overall supervision of the OCHA Turkey Head of Office and under the day-to-day guidance of the Pooled Fund Manager, the incumbent is expected to perform the following tasks:

• Support the work of the ERF Unit throughout the project cycle, assisting in the coordination with relevant counterparts in line with the Fund Terms of Reference (ToR) and allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads; humanitarian organizations; and relevant OCHA HQ and field offices).
• Effective screening of project proposals and give guidance to implementing partners to ensure that their submissions are in line with priorities and in compliance with standards before they are presented for review to the ERF Review Board.
• Ensure partners informed and give them general guidance and support throughout the project cycle on issues of compliance with technical guidelines, administrative and financial rules and regulations, reporting times and/or any programming changes or extensions that may be required for the successful implementation of projects.  
• Ensure and maintain systematic track of the Fund’s overall operational performance, particularly focusing on the duration and timeliness of each step/stage of the project cycle, and keep the Fund Manager and Head of Office appraised of key trends and/or individual cases to facilitate evidence-based decision making and actions.
• Support the development of the ERF Unit by keeping systematic and readily available electronic and physical files for all projects funded by the ERF, as well as other key documentation and correspondence related with the operation of the Fund. Support (and accompany if required) the Fund Manager and/or the Monitoring and Reporting Officer in the logistic and substantive preparation of field missions, conferences, meetings and ERF-related events.
• Work closely with the Information Section and the IMU unit in the production of info graphs, reports, briefing packs and any other publications.
• Perform other duties as required by the Fund Manager and the Head of Office.

Impact of Results 

The key results have an impact on the success of OCHA Office in Turkey within specific areas of cooperation. In particular, the key results have an impact on managing the pooled fund, developing innovative suggestions, approaches to problem solving and meeting organizational objectives, providing sound analytical inputs and supporting to the Emergency Response Fund.  

Competencies

Functional Competencies:  

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.2: Preparing information for advocacy

1. Identifies and communicates relevant information for a variety of audiences for advocating UNOCHA’s mandate

Results-Based Response Development and Management

Level 1.2: Contributes into results through primary research and analysis

1. Assesses performance of the humanitarian response to identify success factors and incorporates best practices into response mechanisms
2. Monitor and evaluate humanitarian response in order to bridge the gaps in coordination and information management

Building Strategic Partnerships

Level 1.2:  Maintaining a network of contacts

1. Maintains an established network of contacts and build effective partnerships with wider humanitarian counterparts, for well coordinated humanitarian response and sound information management
2. Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches

Level 1.2: Enhancing processes or products

1. Generates new ideas and proposes new, more effective ways of doing things

Promoting Organizational Learning and Knowledge Sharing

Level 1.2: Basic research and analysis

1. Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

1. Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
2. Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
3. Strives to keep job knowledge up-to-date through self-directed study and other means of learning
4. Demonstrates good knowledge of information technology and applies it in work assignments

Client Orientation

Level 1.2: Establishing effective client relationships

1. Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
2. Organizes and prioritizes work schedule to meet client needs and deadlines

Core Competencies:

1. Demonstrating/safeguarding ethics and integrity  
2. Demonstrate corporate knowledge and sound judgment
3. Self-development, initiative-taking
4. Acting as a team player and facilitating team work
5. Facilitating and encouraging open communication in the team, communicating effectively
6. Managing conflict
7. Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
8. Informed and transparent decision making
9. Ability to prioritise multiple tasks within an environment where many interruptions occur.
10. Ability to work with multi-cultural teams and international professionals;
11. Ability to work under pressure.

Required Skills and Experience