UNDP Jobs - 49035- Executive Assistant - (Open to Filipino Nationals

Executive Assistant - (Open to Filipino Nationals Only)

Location :

Manila, PHILIPPINES

Type of Contract :

Service Contract

Starting Date :

16-Nov-2014

Application Deadline :

19-Sep-14 (Midnight New York, USA)

Post Level :

SC-7

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

One year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Candidates who previously applied need not apply again.

Typhoon Yolanda (internationally referred to as Haiyan) was one of the strongest storms ever recorded with wind speeds of more than 300 km/h and storm surges of over four (4) meters. The typhoon made its first of six (6) landfalls in Guiuan, Eastern Samar on 08 November 2013 and crossed the Visayas region for almost a day, causing widespread flooding. It made its last landfall in Busuanga, Palawan and left the Philippine Area of Responsibility on 09 November 2013. One hundred seventy one (171) municipalities in fourteen (14) provinces and six (6) regions located within the 100-km storm track were highly affected.

In response to the calamity, Philippine President Benigno S. Aquino III appointed the Presidential Assistant for Recovery and Rehabilitation (PARR) under Memorandum Order No. 62. To respond to the complex challenges, the National Government Cluster Coordination Unit (CCU) is established to provide support to PARR in the execution of the mandate under M.O. 62 at national level and continue to be the primary coordination and liaison point of contact of between OPARR and the National Government Agencies (NGAs) involved in the rehabilitation and recovery phase.

The CCU which is under the supervision of the Undersecretary and is to be staffed by national and international consultants.

Duties and Responsibilities

The Executive Assistant will report to the Undersecretary in order to ensure the efficient and effective management of the Office of the Undersecretary. In particular,

The Executive Assistant to the Undersecretary will:

Manage the clerical and administrative matters of the Office of the Undersecretary (50%);
Provide staff support to the Undersecretary in the drafting of routine memoranda and other correspondence (20%);
Maintain the filing system and data base for the office (10%);
Maintain the appointment calendar of the Undersecretary (5%);
Act as property custodian of the office (5%);
Undertake clerical functions such as encoding, copying, distribution, filing etc (10%).

Competencies

Core Competencies

Integrity. Demonstrate consistency in upholding and promoting the values of Government;
Professionalism. Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work;
Ethics and Values. Demonstrate and safeguard ethics and integrity;
Organizational Awareness. Demonstrate corporate knowledge and sound judgment;
Work in teams. Demonstrate ability to maintain effective working relations with people of different technical and professional backgrounds;
Communicating and Information Sharing;
Facilitate and encourage open communication and strive for effective communication;
Conflict Management. Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Functional Competencies

Ability to administer and execute administrative processes and transactions;
Ability to perform work of confidential nature and handle a large volume of work;
Ability to support a team and team building skills;
Good knowledge of Government rules and regulations;
Strong IT skills;
Attention to detail;
Excellent knowledge of office software packages.

Performance Management

Successful candidate for this position will work on a day to day basis and reports directly to the Undersecretary.

Required Skills and Experience

Education:

Undergraduate degree in administration or management.

Experience:

At least eight years of relevant executive clerical and administrative experience, or twelve years relevant executive clerical and administrative experience without an undergraduate degree.

Language requirements:

Fluency in the English and national language.

Application:

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested submit their application online and complete the UN Personal History Form (P.11), available in our website http://www.ph.undp.org/jobs on or before 19 September 2014. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer. Please note that we will contact only the short-listed candidates.