Background

Under the overall guidance of the Resident Representative, and the direct supervision of the Deputy Resident Representative (Programme), the Programme Analyst will be responsible for leading and coordinating the overall work and day-to-day management of the PMSU, in consultation with the DRR (Programme), and for making UNDP Eritrea more accountable in terms of performance and management for results.  S(he) will also have responsibility and accountability for the effective and efficient provision of programme management advisory support services to both programme pillars (Governance and Inclusive & Sustainable Development unit)

The Programme Analyst will supervise the staff of the PMSU, and will be responsible for fostering collaboration within the Unit, and for working in close collaboration with the Operations team and other relevant colleagues (e.g. M&E Specialist, Communications).  S(he) will also provide coordinated, systematic, client-oriented and timely planning and programme/project management advisory services to the country office management and staff.

The PMSU will focus on:

• Enhancing the efficiency and impact of UNDP Eritrea programme delivery by ensuring the coherence of the CPD/CPAP including a RBM focus;
• Harmonizing processes and procedures across both Programme pillars to ensure efficient programme implementation and operations support.  The PMSU will also play an important internal programme oversight and assurance role vis-à-vis UNDP accountability for results and for the appropriate use of resources, including corporate rules and regulations and targets such as the ERBM, Balanced Scored Card, an Executive Snapshot etc.

Duties and Responsibilities

Strategic Planning/Knowledge Management:

• Help define CO’s annual strategic programme goals, including definition of programme outcomes, outcome indicators and yearly output targets;
• Provide support to DRR (P) for annual work planning process/UNCT integrated workplan;
• Support programme staff to prepare Annual Work Plans with narratives, attainable targets and appropriate indicators;
• Support UNDAF/CPD/CPAP implementation and participate in M&E activities and annual reviews;
• Act as knowledge management focal point for the programme section, and keep up to date with corporate UNDP knowledge management issues;
• Make contributions to UNDP knowledge networks and communities of practice;
• Support analyses of lessons learned through M&E and other processes, and prepare knowledge products to be disseminated within UNDP, its partners and UNCT;
• Coordinate strategic planning, monitoring and reporting by leading the process of obtaining substantive inputs on cross-cutting programme issues (e.g. gender, CPR) from technical advisors within CO.

Programme management (including RBM):

• Ensure RBM focus for all programmes and projects and support building of CO’s capacity in RBM;
• Effectively apply RBM tools, support establishment of management targets (Balanced Scorecard) and monitor achievement of results;
• Lead/implement training needs assessments, and provide trainings to UNDP staff on UNDP programme/project management procedures (including RBM & Atlas);
• Coordinate implementation of CEDAR (Capacity for Efficient Delivery of Achievable Results) project, as well as internal SOPs in RBM;
• Implement appropriate accountability and monitoring strategies and implementation of corporate guidance in projects (ICF, DoA etc.);
• Organize and participate substantively in peer reviews of work plans, concept notes etc.;
• Provide support to M&E Specialist for all programme-related M&E activities;
• Coordinate timely closure of projects after operational completion;
• Support implementation of UNDP corporate policies and guidelines for operational issues and their implementation in the CO;
• Provide quality briefs and options to senior management on issues related to the nexus between Programme/Operations, in close cooperation with Operations;
• Support CO staff in annual resource mobilisation and delivery planning exercise and resource management in Atlas, ensuring coherence between Atlas and the RBM Integrated Platform;
• Provide support in risk management and accountability initiatives such as audit, annual reviews etc.

 Programme management advisory services:

• Provide advice and oversight of project management arrangements and implementation modalities (DEX, NIM) to UNDP staff, and its government and NGO partners;
• Based on business process mapping, workflow and workload analysis develop uniform and harmonized processes, procedures and templates across both programme pillars, and with sub-offices and project offices;
• Help to develop system for programmatic/operational synergies between two programme pillars;
• Coordinate annual budget (financial delivery target) for both programme pillars with regular monitoring and reporting;
• Provide advice and monitoring of corporate score cards;
• Act as Secretary for LPAC, and actively participate in review of programme proposals for new projects to contribute to programming quality;
• When required, perform Project Assurance functions;
• Support provisions of training and advisory services to Government and NGO partners on financial management including FACE form, resource and budget planning, operational procedures;
• Provide support and advice on the preparation of agreements with partners (i.e. MOUs with donors, Governments, NGOs, UN Agencies, private sector, and other partners).

Dedicated strategic/management support to Deputy Resident Representative  (Programme):

• Provide support to DRR (P) on resource mobilization issues, including reporting and oversight of financial commitments (in collaboration with finance, communications, and both programme pillars);
• Coordination of resource planning (TRAC allocations, pooled funds) (in collaboration with Operations/Finance);
• Provide support to DRR (P) concerning interactions/liaison with UNCT, including preparation of inter-agency reports;
• Produce quality briefs/concept notes for DRR (P) to present to CO Senior Management on specific programmatic/strategic issues;
• Provide support to DRR (P), and undertake any specific tasks requested by the DRR (P).

Overall management of the Unit, including supervision/mentoring of staff:

• Manage day-to-day operations of Unit;
• Develop and implement Unit’s strategy/annual workplan;
• Ensure compliance of Unit’s activities with UNDP rules, regulations and policies;
• Ensure equitable distribution of workload among Unit’s staff, taking into account workload of matrixed programme specialists/national programme officers;
• Ensure proper staff performance appraisal and promote personal and professional capacity development;
• Undertake mentoring/coaching/capacity development of national staff, including national programme officers, to build national. programme implementation capacity Overall management of the Unit, including supervision/mentoring of staff.

Competencies

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favoritism.

Functional Competencies:

Knowledge Management and Learning:

• Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
• Actively works towards continuing personal learning and development, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

• Ability to lead strategic planning, results-based management and reporting;
• Ability to monitor formulation, implementation and evaluation of management and development projects;
• Solid knowledge in financial resources, information and communication technology, general administration;
• Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change.

Management and Leadership:

• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude;
• Mature judgment combined with a proactive, resourceful and energetic approach to problem solving;
• Demonstrates good oral and written communication skills;
• Demonstrates openness to change and ability to manage complexities;
• Leads teams effectively and shows mentoring as well as conflict resolution skills;
• Demonstrates strong oral and written communication skills;
• Demonstrates openness to change and ability to manage complexities.

Required Skills and Experience

Education:

• Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience:

• 2 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects;
• Excellent knowledge of and experience with results-based management methodologies and tools;
• Experience in working in a multi-national settings with people from different cultural backgrounds;
• Experience in the usage of computers and office software packages and experience in handling of web based management systems.

Language:

• Fluency in English (spoken and written) and national language of the duty station.