UNDP Jobs - 49220- Office Secretary- Implementation of Digital ECNEC

Office Secretary- Implementation of Digital ECNEC (IDE) Project

Location :

Dhaka, BANGLADESH

Type of Contract :

Service Contract

Starting Date :

15-Oct-2014

Application Deadline :

08-Sep-14 (Midnight New York, USA)

Post Level :

SB-1

Duration of Initial Contract :

Initially one year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Implementation of Digital ECNEC (IDE) project will implement e-Government systems that were designed and put in place under the ASICT project to provide ICT based support for the business and administrative processes of key organs of the Government of Bangladesh (GoB). The project is expected to enhance the efficiency of the planning, resource allocation and monitoring processes of the GoB by enabling online capture, storage and reporting of development project and aid related data and information emerging from all phases of a project’s life. By providing for access and use by all concerned stakeholders in the development project process it is further expected to assist in the streamlining and alignment of GoB initiatives with its development partners’ support in the country’s development arena. The IDE project is anticipated to run for three years from late 2012 and will be implemented by the Planning Division, Ministry of Planning.

The Office Secretary will provide overall secretarial functions to support smooth functioning of project activities and will also assist and support the administrative and accounting functions of the project if and when required. He/She will work under supervision of the Project Manager.

Duties and Responsibilities

Summary of Key Functions:

The officer shall carry out the duties given below to achieve the mission:

provide secretarial assistance to the project
drafting official correspondence and notes
maintain official files and a filing system
taking meeting notes and preparing meeting minutes
support organizing workshops, meetings and training activities
operate the project PABX system
support administrative and accounting work of the project as may be necessary
perform any other duties assigned by the NPD, Project Manager

Impact of Results

Efficient secretarial support will contribute to streamlined project operations particularly in the area of communications between the project and its stakeholders. This will impact positively and contribute to creating a professional image.

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation (UNDP core ethics) impartiality
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Development and Operational Effectiveness

Strong analytical skills
Strong customer-service skills with demonstrated ability to effectively interact with technical and non-technical end users in a pleasant, cooperative, and helpful manner.
Demonstrated ability to solve problems and work independently.
Ability to read, analyze, interpret and apply general technical instructions and procedures
Strong ability in both spoken and written Bangla and English

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humoured even under pressure

Knowledge Management and Learning

Shares knowledge and experience
Seeks and applies knowledge, information, and best practices from within and outside UNDP
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Required Skills and Experience

Education:

At least Bachelor’s degree from any recognized university

Experience:

Minimum 2 years work experience
Work experience as secretary preferred
Good communication skills in both English and Bengali
Demonstrable computer literacy, including proficiency with Microsoft Word, Excel, PowerPoint, Access
Experience of working with Planning Commission, specifically Planning Division, ERD & IMED will be preferable.

Language Requirements:

Excellent communication skills in English and Bangla