UNDP Jobs - 49254- Logistics Operations Officer (United Nations Depar

Logistics Operations Officer (United Nations Department of Safety and Security)

Location :

Dubai, UNITED ARAB EMIRATES

Type of Contract :

FTA International

Starting Date :

Application Deadline :

25-Sep-14 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

Four years

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations Security Management System to enable the safest and most efficient conduct of the security programmes and activities of the United Nations System. Given that UNDP administers UNDSS staff in field locations, the resulting appointment will be offered under UNDP conditions of service. The Logistics Operations Officer reports directly to the Senior Finance and Budget Officer in the Executive Office of UNDSS.

Duties and Responsibilities

To enable the Department of Safety and Security (DSS) manage its field operations, the Logistics Operations Officer provides asset control and logistic support. Within delegated authority, the Logistics Operations Officer will be responsible for providing logistics support for new and ongoing field operations not limited to: supply chain management, materials management, transportation, maintenance, contracts and services management, communications, and information technology.

Prepares logistics and support plans, deployment timelines and budget requirements. Develops logistical plans. Develops contingency plans and implements methodologies and tools to enable effective execution of logistic plans;
Formulates specific Standard Operating Procedures including policies for field logistic support;
Provides effective and timely planning, oversight, management and coordination of logistics support operations, including integration and monitoring the implementation of logistics support plans at all field offices. Ensures effective and timely provision and coordination of diverse logistics support requirements;
Manages logistics operations including management of logistics assets, materiel, contracts and personnel. Ensures timely, accountable and cost-effective delivery of cargoes;
Ensures that supervised staff are adequately trained, cross trained; identifies additional training needs to achieve high working standards;
Coordinates and provides logistics support to ongoing air, land, sea, or rail operations in the field;
Ensures that logistics requirements take account of gender-specific needs;
Coordinates logistics activities with procurement, finance, human resources, policy and other substantive units;
Develops plans, procedures and reports on materiel assessment and movements and other operational logistics issues, including planning and costing of operational budgets;
Plans and co-ordinates logistics support to new, sustaining, expanding, contracting and liquidating field operations;
Identifies plans and manages special logistics operations, i.e. crisis response;
Ensures that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
Coordinates logistics operations with other UN agencies, and other organizations in the field;
Guides and supervises new/junior staff;
Performs other related duties as required;
Assumes the responsibilities of a certifying officer.

Competencies

Core Values:

Integrity;
Professionalism;
Respect for Diversity.

Functional Competencies:

Professionalism:

Ability to plan, organize, coordinate and implement security operations in the field;
Ability to expeditiously learn, understand and implement a wide range of United Nations security management policies and procedures;
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
Conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Motivated by professional rather than personal concern; shows persistence when faced with difficult problems or challenges;
Remains calm in stressful situations and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication:

Speaks and writes clearly and effectively;
Listens to others and correctly interprets messages from others and responds appropriately;
Asks questions to clarify, exhibits interest in having two-way communication and tailors language, tone, style and format to match the audience;
Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments and adjusts priorities as required;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary;
Uses time efficiently.

Required Skills and Experience

Education:

Advanced university degree (Master’s degree or equivalent) in business administration, public administration, engineering, law or other relevant field;
A first-level university degree, in combination with an additional two years of qualifying experience, may be accepted in lieu of the advanced university degree.

Experience:

A minimum of five years of progressively responsible experience managing diverse logistics operations in commercial or international organizations;
Experience in at least two of the following areas of transportation logistics is required, Land, Sea, or Air Logistics experience with international UN operations is desirable.

Language:

English and French are the working languages of the United Nations;
For this post, fluency in oral and written English is required;
Demonstrated fluency and knowledge of another UN official language is desirable.

Please note the following:

Incomplete applications received after the deadline will not be accepted;
Candidates are requested to attach a copy of their duly completed United Nations personal history form (PHP or P.11); Other forms of resume will not be accepted;
Only shortlisted candidates will be contacted.

United Nations Considerations:

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No fee:

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicant's bank accounts.