UNDP Jobs - 49316- Disaster Risk Reduction Coordinator (DRR Coordinat

Disaster Risk Reduction Coordinator (DRR Coordinator) - (Open to Myanmar Nationals Only)

Location :

Yangon, MYANMAR

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

08-Oct-14 (Midnight New York, USA)

Post Level :

SC-7

Duration of Initial Contract :

Six (6) Months (with possible extension)

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Country Programme in Myanmar (2013-15) aims to promote poverty reduction and sustainable development that are rights-based, gender-sensitive, inclusive and equitable by strengthening institutional capacity of national and local governments and non-state actors. UNDP’s Programme in Myanmar focuses on three areas: local governance, disaster resilience and environmental governance and democratic governance.

Pillar II focuses on strengthening capacities at local, regional and national level to manage and utilize natural resources in a sustainable way, and to enhance resilience and adaptive capacity to long-term climate change including variability impacts and to reduce the associated risk of natural disasters.

UNDP Disaster Risk Reduction Project is under the Pillar II of the Country Programme and aims to build disaster resilient communities by enhancing the country’s disaster risk management institutions, systems and networks. The project sets out to build preparedness, mitigation, recovery capacities of communities, the civil society and local and national institutions to manage the impact of disasters, as well as the capacity to incorporate DRR into development planning.

UNDP has been collaborating with the respective government departments and DRR agencies in Myanmar to strengthen the institutional, technical capacities and coordination network in DRR. UNDP is the current chair of the Disaster Risk Reduction Working Group (DRR WG), comprising of 53 agencies including the UN, international NGOs, local NGOs and professional organizations working for DRR. DRR WG is led by an eleven-member-strong Steering Committee (SC). Disaster Risk Reduction Working Group conducted a situation analysis in 2013, based on which DRR WG has developed the Strategic Framework (2014-2018) and the work-plan for 2014. Six Technical Task Forces (TTF) were also formed to implement each component of the Strategic Framework.

UNDP identifies to recruit a DRR Coordinator to oversee, manage and strengthen the multiple linkages between its responsibilities as a chair of the DRR WG and those of its Disaster Risk Reduction Project, actively reaching out to all stakeholders.

Duties and Responsibilities

Under the supervision and administrative guidance of the Programme Analyst (Disaster Risk Reduction) of UNDP, the DRR Coordinator will be responsible for the following tasks relating to the DRR WG’s day-to-day business as well as to the DRR project itself.

Support the team coordinate with different actors in the DRR field including government departments, professional agencies and humanitarian organizations, in particular among working group members;
Suport the team organize appointments and meetings, and arrange logistics for the events in coordination with operations;
Provide support in coordination and communication among DRR WG members and with relevant government departments at various levels for effective implementation of the strategic work-plans;
Support the Steering Committee of DRR WG for functioning of DRR WG, and participate in meetings when required;
Document or support documentation of meetings/events by recording and drafting meeting minutes, compiling reports and facilitating knowledge management;
Assist in the stocktaking and handling of project and working group-related information and data;
Assist in conducting project and working group related events and activities;
Prepare correspondence to coordinate with other agencies, stakeholders and counterparts for DRR WG and project, including translation when required;
Support and make necessary arrangement for workshops, regular meetings and events;
Support team leader, programme analyst and international specialists carry out project-related tasks;
Provide translation/ edit translation of the documents;
Support the team with regard to knowledge management;
Support the team drafting media materials, in collaboration with the UNDP communications team.

Impact of Results:

DRR-related coordination is ensured through correspondence, communications, documentation accurately and timely;
DRR-related knowledge management with a focus on best practices and success stories is ensured, draft media materials are available accurate and on time;
DRR-related deliverables include minutes, monthly reports on work plan implementation, and reports on technical task force activities;
DRR-related deliverables are available/implemented: Organization of workshops and conferences
UNDP is represented in relevant meetings and the UNDP representation is adequately backed up;
Materials are proof read in English and Myanmar languages.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda:
Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management:
Contributing to results through provision of information

Provides information and documentation on specific stages of programmes/programme implementation;
Provides background information to identify opportunities for programme development and helps drafting proposals.

Building Strategic Partnerships:
Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives;
Maintains databases of donor information;
Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches:
Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches;
Responds positively to new approaches.

Resource Mobilization (Field Duty Stations)

Providing information for resource mobilization strategies:

Maintains information/databases on potential and actual donors;
Maintains database of programme files;
Provides data and information needed for preparation of programme documents.

Promoting Organizational Learning and Knowledge Sharing:
Basic research and analysis

Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise:
Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and programme management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals:
Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Client Orientation:
Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Responds to client needs promptly.

Knowledge Management and Learning:

Shares knowledge and experience;
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness:

Strong analytical skills and the ability to master new material quickly;
Ability to manage priorities in order to meet tight deadlines;
Communications, interpersonal and report writing skills;
Creativity and innovation abilities.

Leadership and Self-Management:

Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Ability to manage the work of teams, subordinates and consultants;
Proven ability to work flexibly and independently as part of an interdisciplinary and/or multi-cultural team; delivery quality results against tight deadlines;
Demonstrated capacity for leadership and management.

Corporate Competencies:

Demonstrates commitment to UNDP’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Ability to maintain effective rapport with different kinds of people.
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary school degree, Diploma in social sciences, public administration, development studies, or related fields in social science or development and/or a certified training in the DRR context would be considered as a plus.

Experience:

Minimum seven (7) years of professional experience in coordination, capacity building, disaster risk reduction;
A proven record of working in an inter-agency network is considered as an asset;
Working experience in international organizations and UN agencies is considered as an advantage;
Ability to work with a team and to take initiative;
Proficient in using the prevalent computer applications (word processing, presentations, email, etc.);
Self-motivated, ability to work with minimum supervision;
Good communication and interpersonal skills, team oriented work style;
Demonstrated ability to work under pressure, execute multiple tasks and meet deadlines;
Ability to work in a multi-cultural environment;
Good humour, patience, high energy, and a shared belief in UNDP’s mission.

Language:

Good oral and written command of English and Myanmar language.

Note:

“Candidates must apply on-line through UNDP job website together with duly filled and signed UN-P11 form, academic qualification certificates. Applications without these document will not be considered. P11 form can be downloaded here: http://sas.undp.org/documents/P11_Personal_history_form.docx”.