UNDP Jobs - 49418- Finance Assistant (Open for Filipino Nationals Onl

Finance Assistant (Open for Filipino Nationals Only)

Location :

Manila, PHILIPPINES

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

08-Sep-14 (Midnight New York, USA)

Post Level :

SC-5

Duration of Initial Contract :

one year

Languages Required :

English

Expected Duration of Assignment :

one year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Typhoon Yolanda (international name Haiyan), one of the strongest typhoons on record in the world, hit the Visayas (Central Philippines) on 8 November 2013 with a force equivalent to a Category 5 hurricane. Rainfall rates reached 30 mm per hour, wind speeds clocked upwards of 315 km/h and massive storm surges went up to 5-6 meters high along coastal areas. Over a 16 hour period, the “super typhoon,” swept through six provinces in the central Philippines, knocking out power, telecommunications, and water supplies. Along the eastern coast of Samar, Eastern Samar and Leyte, extensive damage was caused by powerful storm surges that were akin to a tsunami. Entire villages were swpet away by the sea, claiming thousands of lives and causing heavy infrastructure damage in highly populated areas. On the western coast and mainland areas of Samar and Leyte, severe winds flattened vast areas of farmlands planted with coconut and banana trees. Strong winds also caused damage, although to a lesser extent, along the coasts of Cebu, Panay and Coron.

Close to a year has passed since Typhoon Yolanda left a wide swath of destruction and death. Many areas have cleared of typhoon debris but the people have yet to recover from the destructive impact of the typhoon. There is a widespread clamor for the provision of shelter and livelihoods. There is a need to rebuild or replace public infrastructure, and local governments are yet to become fully operational.

With funding assistance from the European Union, UNDP will embark on a three-year project titled “Recovery and Resilience in Selected Typhoon Yolanda-Affected Communities in the Visayas” to contribute to the ongoing recovery process in 15 affected municipalities. A Finance Assistant will be engaged by UNDP to provide project support services in its Manila Office.

Duties and Responsibilities

Under the direct supervision of the Operations Manager, the Finance Assistant will primarily support the Crisis Prevention and Recovery Unit (CPRU) in its project activities by carrying out the following tasks:

Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies;
Proper control of the supporting documents for payments and financial reports; preparation of all types of vouchers; PO vouchers; Pay Cycle and payment execution;
Proper receipting of goods and services and establishment of accruals;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Presentation of information on the status of financial resources as required;
Maintenance of the Accounts Receivables and recording of deposits in Atlas;
Management of cash receipts and petty cash;
Maintenance of the proper filing system for finance records and documents;
Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery;
Perform other tasks as may be assigned by the Supervisor.

Competencies

Corporate Competencies:

Resourcefulness and ability to deliver under pressure;
High tolerance for change, complexity and unpredictability.

Functional Competencies:

Possess a comprehensive set of competencies in business administration, accounting and finance;
Results-oriented;
Teamwork;
Knowledge of common office software such as email, MS Office, Internet, etc.;
Accuracy and eye for detail.

Required Skills and Experience

Education:

University degree in business administration, office management, accounting, finance or other relevant fields.

Experience:

At least 3 years of professional experience in administration/office management/logistics;
Experience with the UN/other foreign-assisted projects in a similar position is an advantage.

Language:

Fluency in the English and national language.

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested to complete the UN Personal History Form (P.11), available in our website http://www.ph.undp.org/jobs/ on or before 8 September 2014. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer. Please note that we will contact only the short-listed candidates.