UNDP Jobs - 49449- Individual Consultant for Gap Assessment in the Ar

Individual Consultant for Gap Assessment in the Area of Financial, Archive and Record Systems

Location :

Addis Ababa, ETHIOPIA

Type of Contract :

Individual Contract

Starting Date :

01-Oct-2014

Application Deadline :

16-Sep-14 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

30 working days

Languages Required :

English

Expected Duration of Assignment :

30 working days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Ministry of Foreign Affairs (MOFA) of the Federal Democratic Republic of Ethiopia is entrusted with the mandate to implement the national foreign policy and maintain the bilateral, multilateral relationship with various sovereign countries, international organizations and other institutions.

To achieve its objective, the Ministry has carried out a series of studies to improve its service delivery and transform the organization into an efficient public institution. The studies conducted so far include a service delivery improvement study to reform the working process and services, and a comprehensive Business Process Re-engineering (BPR) study, which aimed at radically transforming the institution through re-engineering its core and supportive functions.

Following the findings of the BPR study, the Ministry’s supportive functions, such as the Finance, Procurement and Properties Administration and General Services, are organized as Directorate General. The Directorate General encompasses six separate Directorates. The Financial and Archive & Record management Directorates are two of the areas that the Ministry faces numerous challenges in meeting the requirements of both the ministry’s management and government institutions.

MOFA and UNDP Ethiopia has initiated a project that aims to establish efficient, effective and IT-supported modern Financial, and Archive and Record Management Systems. The main component of the project is to identify the challenges in the areas of financial, archive and record management and implement recommendations that would modernize the systems.

In order to facilitate the implementation of the project activities, UNDP Ethiopia is interested to hire an international consultant (IC) who would assist MOFA to define the nature and scope of the necessary interventions. This consultancy is for a short-term and would last for a maximum of 30 working days.

Duties and Responsibilities

The purpose of this consultancy is to review the challenges and gaps in the Financial, and Archive and Record Systems of the Ministry.

The process will specifically require producing a report of the gaps with set of actions that needs to be under taken in order to overcome the limitations identified under review. The IC will also identify (checking their interest) and recommend potential international companies that have the experience and the capacity to establish a modern financial, and archive and record management systems.

UNDP Ethiopia will use the report and recommendations to produce a bid document in order to attract best companies that have the expertise and the experience in establishing a modern financial, and archive and record management systems.

Competencies

Functional Competencies:

Knowledge and experience in internet/Website research;
Good organizational and inter-personal skills; and
Multi-tasking skills and ability to work under pressure.

Required Skills and Experience

Education:

An advanced degree or equivalent in Capacity Development, Accounting, Archive and Record Management, System Development, Information Technology or in a relevant field of study;
PhD will have an added advantage;

Experience:

10 and above years of experience;
Knowledge and extensive research and system design experience in the areas of finance, archive and it management;
Proven experience in the area of institutional capacity development, information and knowledge management;
Designing TOR/RSF for system development;
Preferably have experiences in capacity need assessment, system design and communication and information management;
Experience in administrative, financial and technical field will be an added advantage.

Language:

Fluent in English ( written and Spoken);
Excellent computer skills.

Application Instruction:

Follow the following link: http://procurement-notices.undp.org/view_notice.cfm?notice_id=17848
Download both TOR and Procurement Notice from the above link;
Submit your application according to instruction given on the TOR and Procurement Notice.

Documents Required

Technical Proposals in pdf;
Financial Proposals in pdf;
CV and full address of at least three references.

Note

Those applicants who have submitted their CV, without submitting technical and financial proposals will be automatically disqualified from further considerations.