Jobs - 49517- Budget Finance Assistant with DPA

Budget Finance Assistant with DPA

Location :

Sana'a, YEMEN

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

22-Sep-14 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

One Year

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Department of Political Affairs (DPA) commissioned a mission to Yemen to support the political transition in the country and oversee the implementation of the UN Security Council Resolution.

Duties and Responsibilities

Under the direct supervision of the Administrative Officer of the OSASG and in collaboration with the team, the Finance and Budget Assistant will perform the following functions:

Assist in the implementation of operational strategies;
Assist in the preparation and submission of the OSASG budget; Prepare supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements;
Assist in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures;
Provide timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers;
Assists managers in the elaboration of resource requirements for budget submissions;
Undertake research and provide support to OSASG with respect to budget reviews;
Monitor expenditures and compares with approved budget; prepare adjustments as necessary;
Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds;
Monitor integrity of various financial databases;
Verify accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued;
Co-ordinate with other finance and budget staff on related issues during preparation of budget reports;
Ensure that travel claims, MPOs and other entitlements are duly processed;
Presentation of information on the status of financial resources (on monthly basis) and as required;
Maintenance of the Accounts Receivables for the OSASG projects and recording of deposits;
Management of cash receipts and petty cash;
Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;
Draft or prepare correspondence to respond to enquiries in respect to relevant financial and budget matters;
Maintain and keep up-to-date files;
Maintain liaison with the New York office, Executive Office, and other UN agencies regarding on-going accounting and financial matters;
Monitors processes and schedules related to the OSASG’s accounting and financial matters;
Perform other duties as and when required.

Competencies

Functional Competencies:

Professionalism:

Knowledge of general office and administrative support including administrative policies, processes and procedures;
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
Conscientious and efficient in meeting commitments, observing deadlines and achieving results;
Motivated by professional rather than personal concerns;
Shows persistence when faced with difficult problems or challenges;
Remains calm in stressful situations.

Teamwork:

Works collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others’ ideas and expertise;
Willing to learn from others;
Places team agenda before personal agenda;
Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:

Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary;
Uses time efficiently.

Accountability:

Takes ownership of all responsibilities and honours commitments;
Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
Operates in compliance with organizational regulations and rules;
Supports subordinates, provides oversight and takes responsibility for delegated assignments;
Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Commitment to Continuous Learning:

Keeps abreast of new developments in own occupation/profession;
Actively seeks to develop oneself professionally and personally;
Contributes to the learning of colleagues and subordinates;
Shows willingness to learn from others;
Seeks feedback to learn and improve.

Required Skills and Experience

Education:

High school diploma or equivalent with certificate/diploma in accounting or finance;
Bachelor’s degree in Business administration, accounting or related discipline is an asset.

Experience:

6 years of extensive experience at the national or international level;
Intensive work experience in the operation of complex computerized accounting systems and other finance operations is required;
UN experience will be an added advantage;
Strong organizational skills;
Good computer skills, including hands on experience in computerized accounting systems and related software;
Proficiency in various spreadsheets and word processing applications.

Language:

Fluency in Arabic and English Languages.

Additional Information:

APPLICATIONS:

Interested candidates should complete United Nations Personal History form (P.11) available in the link below and forward it electronically at the following e-mail address: kjso-hr-national@un.org
http://www.undp.org/content/dam/undp/library/corporate/Careers/P11_Personal_history_form.doc
Incomplete P.11s will not be processed.
Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline for submission of applications. Women candidates are encouraged to apply and in the selection process, preference will be given to equally qualified women candidates.
The necessity for ensuring the highest standards of efficiency, competence and integrity remain the paramount considerations in the employment of personnel. To ensure fairness and transparency, selection will be made on a competitive basis through a selection panel.