UNDP Jobs - 49583- Finance Associate

Finance Associate - 2 Positions

Location :

ABUJA, NIGERIA

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

18-Sep-14 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

6 MONTHS

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Democratic Governance for Development (DGD) project is managed by UNDP in support of elections and more broadly, the deepening of democracy in Nigeria. It is funded with contributions from The European Union, the UK Departm.ent for International Development (DfID), UNDP, the Canadian International Development Agency (CIDA). The project duration is 2010-2015. It aims to consolidate and advance democratic governance and accountability in Nigeria to achieve the country’s stated development priorities and outcomes as specified in the Federal Republic of Nigeria and the United Nations Development Assistance Framework (UNDAF) and the Country Programme Action Plan (CPAP).

These objectives are pursued through four components:

Promoting Credible, Transparent and Sustainable Electoral Processes;
Improving the Democratic Quality of Political Engagement;
Enhancing Participation by Women, Youth and other marginalized groups;
Strengthening Channels of Civic Engagement.

DGD in Nigeria will focus on Electoral Cycle Support and Deepening Democracy within the framework of the Joint Donor basket Fund (JDBF) 2 that will support the electoral process and consolidation of democracy from 2009 -2014.)

The Project will work closely with UNDP Country Office in deepening democracy in Nigeria during the elections period. UNDP has reiterated its engagement in supporting the Nigerian Government in the reinforcement of capacity building in the objective cited above

Under the guidance and supervision of the Finance Specialist, the Finance Associate ensures effective execution of financial services and processes on the DGD Project and transparent utilization of financial resources. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

In preparation for the 2015 General Elections for Nigeria, the Finance Associates will carry out the following tasks and any other that may be assigned within the period stipulated for the contract.

Duties and Responsibilities

Specific functions shall include but not limited to the following:

Analyze expenditure by amount paying particular attention to expenditure of $5,000 and above;
Review all DGD vouchers/APJVs captured in the project for 2014;
Review all General Ledger Entries (GLJE) in the project for 2014;
Review all Account Receivable for deposits into the project for 2014;
Ascertain that for all vouchers, journals, account receivables and billings reflected in the project for 2014, physical documents are available and properly filed;
Ascertain appropriateness or otherwise of all support documents;
Produce a report immediately before the commencement of the audit any improper documentation identified to enable the office take action;
For the purpose of the envisage project audit, open new files for all DGD vouchers/journals etc and ensure that they are properly labeled so as to ensure easy accessibility and retrieval;
At the end of the audit, ensure that all vouchers are returned back to the master files;
Assist in the inventory stock take at DGD;
Provide finance support for Northern Activities eg by Ministry of Women Affairs;
Review partners financial reports and follow up on outstanding issues;
Undertake regular spot checks on Workshops participants’ payments and report findings;
Review, analyze and reconcile participants lists against payment lists submitted to the bank; reporting findings and variances;
Ensure checks and balances surrounding the payments of workshop allowances are adhered to;
Assist in any other duties relating to the DGD Office.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Advocates and promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Required Skills and Experience

Education:

Secondary Education with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

At least 2 years of progressively responsible finance experience is required at the national level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems (1 to 2 years progressive experience in the usage of ATLAS (Finance Application Access Module) is an added advantage);
Applications supported with updated Curriculum Vitae.

Language:

Fluency in written and spoken English is essential.