UNDP Jobs - 49776- Monitoring & Evaluation Analyst (Reporting)

Monitoring & Evaluation Analyst (Reporting)

Location :

Khartoum with frequent travel to Darfur, SUDAN

Type of Contract :

FTA International

Starting Date :

01-Dec-2014

Application Deadline :

03-Oct-14 (Midnight New York, USA)

Post Level :

P-2

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UNDP Sudan Fund Management Unit (‘FMU’) was established in 2006 to allow the international community to address increasing humanitarian needs in Sudan through the transparent and accountable management of significant humanitarian funds. As Management Agent for the Sudan Common Humanitarian Fund (‘CHF’) and the Darfur Community Peace and Stability Fund (‘DCPSF’), the FMU has in the past 6 years managed over US$ 1.5 billion, out of which more than US$400 million has been allocated to NGOs.

The FMU’s approach to supporting NGO partners is based on the belief that full-cycle on-the-job capacity support and stewardship is the most effective way to ensure the development of sustainable NGO capacities and the accountable management of public funds. To that end, UNDP has over the years developed and matured specific processes and tools which are used to manage funds entrusted to us and to accompany our partners.

The FMU is embedded in the UNDP Country Office structure within the Oversight and Support Division (‘OSD’).

Duties and Responsibilities

Under the overall guidance and supervision of the Head of the Fund Management Unit, the Monitoring and Reporting Officer will have responsibility for supporting the implementation of a risk-management based system of monitoring and reporting for Sudan CHF and the DCPSF NGO projects, working within a team to: provide focused capacity support to NGO partners, manage and analyze M&R data, and communicate results to partners and stakeholders.

The Monitoring and Reporting Officer will provide guidance to two experienced national monitoring and reporting officers with matrix reporting to the Head of the Fund Management Unit, and will work in close collaboration with the OCHA Humanitarian Financing Unit, the DCPSF Technical Secretariat (DCPSF), and CHF Sectors.

Summary of key functions:

Contribute to the development of a risk-management based systems for monitoring project implementation;
Provide focused capacity support to NGO partners;
Prepare FMU monitoring and reporting reports after field missions, draft input for CHF and DCPSF annual reports, partner communications, and other draft communications for information sharing;

Develop risk-management based system for monitoring project implementation:

Draw on FMU partner financial performance data to contribute to the development of parameters for a risk-management based monitoring and reporting system;
In collaboration with team, plan and implement project monitoring and reporting activities;
Work with partners to ensure that FMU monitoring and reporting activities complement, support, and provide added value to partner M&R activities;
Provide inputs for maintaining comprehensive NGO partner risk and performance profile;
Participate in the development and introduction of new approaches and methods in project monitoring and evaluation;
Consult with UNDP program technical teams for collection of the best practices;
Participate in DCPSF TS, and CHF Sector meetings and strategic planning processes as required;

Provide focused capacity support to NGO partners:

Based on results of monitoring missions, provide input regarding the capacity support needs of NGO partners;
Organize and work with team to conduct focused trainings and dedicated support to meet identified partner needs;
Consolidate toolkit of M&E instruments, templates, tools and guidelines to provide support NGO partners;
Contribute to the Implementation of a system for tracking NGO partner follow-up on monitoring mission recommendations;
Contribute to continued development of the FMU M&R staff technical capacities on project monitoring and evaluation through facilitation of learning plans.

Prepare FMU monitoring and reporting reports and communications for information sharing:

Ensure effective retention and management of FMU M&R documents and data;
Participate in the preparation of work plans, mission reports, draft input for partner annual reports, and other communications for information management and sharing;
Provide input for the preparation high quality reports and communications for dissemination with partners;
Work with stakeholders to ensure that lessons learned and good practices from monitoring missions are systematically recorded and shared;
Respond to internal information requests related to alignment of FMU MA projects to UNDP work plan.

Perform other duties as assigned by the Head, Fund Management Unit

Impact of Results

The key results have an impact on the overall effectiveness and success of the UNDP Fund Management Unit’s interventions and activities in achieving the monitoring and reporting objectives as managing agent of the Sudan Common Humanitarian Fund and the Darfur Community Peace and Stability Fund.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays strong cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Encouraging and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Functional Competencies:

Development and Organizational Effectiveness;
Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
Stimulates learning among FMU team and applies newly acquired skills;
Ability to conduct results-based management and reporting;
Solid knowledge in program management, monitoring and reporting, human resources management, information and communication technology, general administration;
Team building, management and leadership;
Builds strong relationships with partners: NGOs, OCHA, DCPSF TS, and Sectors;
Focuses on impact and result for partners client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates excellent oral and written communication skills;
Demonstrates openness to change and ability to manage complexities;
Leads teams effectively and shows mentoring as well as conflict resolution skills;
Demonstrates resourcefulness, initiative, and mature judgment.

Required Skills and Experience

Education:

Master’s Degree in Social Science, International Humanitarian Affairs, Development, or other relevant fields.

Experience:

Two years of relevant hands-on experience at the international level in monitoring humanitarian and/or development projects using results based management tools;
Experience of full cycle of programme/project management (planning, implementing, monitoring and reporting in a results based manner);
Experience in the usage of computers, office software packages, and web based management systems;
Project Management or Monitoring and Reporting experience with an International NGO a strong asset.

Language:

Fluency in spoken and written English;
A good command of Arabic is an asset.