UNDP Jobs - 50104- Finance Assistant, SC (Community Based Approach to

Finance Assistant, SC (Community Based Approach to Local Development Phase-III)

Location :

Kyiv, UKRAINE

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

08-Oct-14 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

6 months with possibility of extension

Languages Required :

English Russian

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

CBA Project is financed by European Union and co-financed and implemented by UNDP. Its overall objective is to create an enabling environment for long-term self-sustaining social-economic and community development at local level by promoting local self-governance and community-based initiatives throughout Ukraine. It is achieved by local communities and local governments by undertaking joint planning and joint implementation of community initiatives. The Project is operational in 24 oblasts, 264 rayons, 1108 village/city councils and 1109 local communities of Ukraine. More than 20 universities across the country have partnered with CBA Project to utilise CBA experience into their curriculum. The project period is until May 2015 with possibility of extension. Details on the CBA Project can be found at http://cba.org.ua or http://www.undp.org.ua/

The third phase of the CBA Project (CBA III) has begun with 42 months duration. It carries expanded vision over previous two phases and will be implemented throughout Ukraine. Expanded vision includes project interventions in rural areas, in urban areas and in the areas of knowledge management. Financial operation of the Project is managed by finance unit led by the Finance Specialist and consists of a number of finance assistants. Details on CBA-III can be found at - www.cba.org.ua/three.

In this context, United Nations Development Programme is recruiting a professional with relevant experience and track record for above position of Finance Assistant. He/she ensures execution of transparent and efficient financial and procurement services and processes, undertaken during project implementation, under the framework of IPSAS.

Duties and Responsibilities

Under the direct supervision of Finance Specialist, the incumbent will perform the following functions:

Monitoring and reviewing of reporting documents (micro-projects) from community organizations of 12 selected oblasts of Ukraine;
Maintaining and regularly updating the procurement and finance filing system, related to the project activities in 12 selected oblasts;
Creating vendors, e-requisitions and purchase orders; budget checking, dispatching and closing purchase orders for CBA in compliance with UNDP procurement and financial procedures and taking timely corrective actions on purchase orders with budget check errors and other problems;
Maintaining data on processing and payments and assisting in web-based information dissemination;
Preparing and maintaining financial reports on the disbursements of Micro Project advances in accordance with IPSAS regulations;
Providing trainings on finance related processes to the project staff in the field offices and community organizations;
Reviewing financial and petty cash reports;
Providing support in project audit activities;
Performing other duties as required.

Measurable outputs of the work assignment:

No. of documents processed for financial transaction;
No. of vouchers raised for financial transaction.

Performance Indicators for evaluation of results:

Accuracy of data entry and data processing;
Familiarity with financial policies and procedures relevant to the Project;
Quality of document/information maintenance.

Competencies

Excellent interpersonal and communication skills;
Client orientation;
Ability to work under pressure;
Sound organisational and time management skills.

Required Skills and Experience

Bachelor degree in accounting, auditing or equivalent; specialized training in finance and procurement would be an asset;
3 years of experience in finance, accounting, audit or related field;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) related with accounting and finance;
Knowledge in internet-based financial management will be a strong asset;
Experience with international technical assistance projects would be an asset;
Fluency in Ukrainian/Russian and English is a must.

Application Instructions:

Click on the "Apply now" button.
Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. You can type in or paste your Resume into the last box.
Upon completion of the first page, please hit "submit application" tab at the end of the page. On the next page, you will be asked to upload your Resume. Instead of uploading your Resume, please submit a fully completed and signed UNDP Personal History Form (P-11). When completing the Form and, even though not currently requested, please include email addresses for your Supervisors.
Without the completed and signed P11 your application will not be considered. The UNDP Personal History Form can be downloaded at English version. Failure to disclose prior employment or making false representations on this form will be grounds for withdrawal of further consideration of his/her application or termination, where the appointment or contract has been issued.
Only short-listed candidates will be contacted and please ensure that copies of your educational qualifications are available when contacted.

This is a locally recruited position and no expatriation benefits will apply.

DEADLINE FOR APPLICATIONS IS 08/10/2014

UNDP will use a transparent and competitive screening process, though will only contact those applicants in whom there is further interest. Applications may only be submitted for specific vacancy. Qualified women are strongly encouraged to apply.