UNDP Jobs - 50154- UN Coordination Associate

UN Coordination Associate

Location :

Asuncion, PARAGUAY

Type of Contract :

FTA Local

Starting Date :

01-Dec-2014

Application Deadline :

09-Oct-14 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

One (1) year

Languages Required :

English Spanish

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

INTERNATIONAL ORGANIZATION SEEKS

For its Office in Asunción

A UN Coordination Associate

Only on-line (*) applications received through www.py.undp.org which contains a signed UNDP P11 form and including contact details from three referees delivered by October 9th 2014 will be considered.

Additionally, hard copy of UNP11 form along with relevant certificates must be sent to:

UN House

Avda. Mcal. López esq. Saraví

Asunción, Paraguay

Atte.: UNDP HR Unit– 3rd floor

Ref.: UN Coordination Associate

Local Fixed Term Appointment
Only nationals and legal residents of Paraguay are eligible to apply
Public service staff or contractors -both former or on special leave without pay- should have a minimum of three (3) months break in service before applying.
UN/UNDP candidates on other types of contract may be applying for this position.
We strongly encourage qualified women to apply.

(*) ONLINE APPLICATION PROCESS:

Download the UNDP P11 Personal History Form, which can be found at www.py.undp.org Operaciones – Empleo
Complete, print and sign
Scan and save as .pdf file
Go to the vacancy announcement of your interest through www.py.undp.org / Operaciones / Empleo
Complete the on-line application (2 steps)
Once you complete the 2nd step, you will be requested to upload the P11 form into the application site (please kindly use the CV Icon)
You will receive an automatic Thank you note
Send hard copies of signed UNDP P11 form and relevant certificates as requested

Position Information

Position Number: 00094750

Department: 3360

Reports to: UN Coordination Analyst

Reports to: UN Resident Coordinator

Position Status: Non-Rotational

Approved Grade: G6

Current Grade: G6

Position Classified by: GENERIC

Classification Approved by: Pre-approved

Organizational Context

Under the guidance and direct supervision of the UN Coordination Analyst and direct supervisor, the UN Coordination Associate provides assistance to the execution of services in the UN Coordination Unit by managing data and providing support to UN activities implementation. The UN Coordination Associate promotes a client-oriented approach.

The UN Coordination Associate can supervise clerical and support staff of the Programme Unit. The UN Coordination Associate works in close collaboration with the operations, programme and project teams of the UN Agencies and UNDGO staff for resolving complex UN programme-related issues and exchange of information.

Duties and Responsibilities

Function / Key Results Expected

Ensures effective support in preparation and implementation of CCA and UNDAF focusing on achievement of the following results:

Collection and presentation of background information for preparation of CCA and UNDAF.
Design and maintenance of various databases on CCA, UNDAF.
Provision of assistance to inter-agency working groups and committees.

2. Supports preparation and implementation of the RC Work Plan focusing on the achievement of the following results:

Preparation of inputs to the RC Work Plan/ reports.
Proper control of the supporting documents for payment from the Support to the Resident Coordination (SRC) fund and other funds for UNCT activities.
Review of the RC funds expenditures and reporting to the direct supervisor. Preparation of required budget revisions drafts.
Upon delegation of responsibility, preparation of vouchers and requisitions in Atlas, entering vendors information.

3. Provides support to effective advocacy of UN activities in close consultation with UNIC and the information / communication focal points of the UN system focusing on the achievement of the following results:

Maintenance of information on RC system activities. Maintenance of the UN website.
Preparation of public information materials as requested.

4. Provides support to the implementation of the resource mobilization strategy focusing on achievement of the following results:

Collection and presentation of information on donors and maintenance of donors database.
Track and reporting on mobilized resources for UNDAF implementation.
Provision of technical and logistical support to missions of agencies without field representation.

5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:

Synthesis of best practices and lessons learnt on coordination.
Sound contributions to knowledge networks and communities of practice.
Organization of trainings to UN staff on coordination issues.

Impact of Results

The key results have an impact on the overall UN programmes efficiency. Accurate analysis, data entry and presentation of information, ensures proper UN programmes implementation. The information provided facilitates decision making of the management.

Competencies

Competencies and Critical Success Factors

Functional Competencies:

Advocacy/Advancing a Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UN’s advocacy efforts

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation
Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

Responds positively to new approaches

Resource Mobilization (For UN Coordination)

Level 1.1: Providing information and documentation to resource mobilization

Records information on donor contributions/funding in a timely, organized and accessible manner

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

Identifies relevant information for advocacy for UN’s goals for a variety of audiences
Maintains a network of contacts in the media and civil society, for use in UN’s advocacy efforts
Support the identification of opportunities for advocating for UN’s mandate

Client Orientation

Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly

Core Competencies

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Required Skills and Experience

Recruitment Qualifications

Education: Secondary Education. University Degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences or related field would be desirable, but it is not a requirement.

Experience: 6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements: Fluency in Spanish and English is required.