UNDP Jobs - 50197- National Procurement Specialist

National Procurement Specialist - Strengthening Public Sector Human Resources Management (Open to Yemeni Nationals Only)

Location :

Sana'a, YEMEN

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

20-Nov-14 (Midnight New York, USA)

Post Level :

SB-5

Duration of Initial Contract :

One year

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Candidates who previously applied need not re-apply.

Within the overall framework of the Gulf Cooperation Council Agreement Implementation Mechanism, the Transitional Program for Stabilization and Development 2012-2014 (TPSD), and the Mutual Accountability Framework (MAF), Pillar III - Good Governance, Rule of Law, and Human Rights - the Government of Yemen (GoY) committed itself to implement the "Program to remove ghost workers and double dippers in the civil service, military, and security."

The GoY sought the technical expertise of UNDP to conduct an assessment of the existing capacity of the Ministry of Civil Service to complete the biometric registration of all public employees and devise an action plan to remove ghost workers and double dippers. Endorsed by GoY on 18/9/2013 and presented at the Friends of Yemen meeting held on 25/9/2013, the plan provides a detailed roadmap to accelerate the implementation of the foreseen program. Without immediate funding allocated to the implementation of this roadmap, UNDP teamed up with the Executive Bureau to design this project document on the basis of the approved roadmap.

The Project Purpose/Specific Objectives are:

The Ministry of Civil Service has built a sustainable and secure web based public sector human resources central database, collating all public sector staff data, providing a consolidated accurate balance of all public sector entities human resources databases;
Double dippers and ghost workers are eliminated from the Yemeni public sector, and are unlikely to re-appear due to consistent implementation of human resources staffing policies that are in accordance with the law, backed with accordingly designed public sector HR procedures and guidelines;
The consolidated organization structure of the public sector in Yemen, central, federal, regional, and local, is progressively organized by an public sector HR management environment that is professional, effectively organized, trained, and answering to MoCS, legally backed policy, templates, guidelines and procedures.

Within this support effort, UNDP Yemen looks to hire an Procurement Specialist to support the Government of Yemen to strengthen the public sector human resources management system and support the elimination of double dippers and ghost workers from the Yemeni public sector.

The national Procurement Expert will liaise closely with in-house expertise within the MOCS, and fine-tune the proposed implementation of activities with the Information Technology Specialist, and the UNDP support services.

Duties and Responsibilities

The Ministry of Civil Service has built a sustainable and secure web-based central database, consolidating all information and data related to the workforce in the civil service -including military, and security, as well as the capacity to maintain and upgrade it as required. Under the overall guidance of the CTA and in collaboration with UNDP CO, the incumbent is expected to do the following tasks:

Preparation of the procurement tender file - Actual procurement of IT hardware and software concerns a considerable sum out of the budgets total;
Actual procurement contract(s) signed;
Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system;
Project Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in coordination with supervisor;
Analysis and proposals on cost saving and reduction strategies;
Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes;
Analysis of information for preparation of procurement plans for the project and monitoring of their implementation;
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems;
Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms;
Implementation of e-procurement module.

The key results have an impact on the overall success of the country programme and reaching project document goals. In particular, the key results have an impact on the design, operations and programming of activities, creation of strategic partnerships as well as reaching overall project targets.

Anticipated Results:

Central web based database managed by MOCS;
Double dippers cleared from all public entity data;
Ghost Workers at the end of 2016 – 40% cleared;
Biometric HR time management system progressively in place;
Web based e-governance HR management system progressively in place;
HR MoCS internal capacity built;
RIMU system tested and progressively active throughout the public sector;
HR Manual delivered - incl. all relevant procedures and guidelines;
New HR departments' built;
Trained HR managers';
New Federal entities prepared from HR perspective;
Agreement in place between Ministry of Finance and MOCS towards a new verifiable salary payment system.

Competencies

Functional Competencies:

Job Knowledge/Technical Expertise:

Understanding of large database systems;
Training experience.

Core Competencies:

Demonstrates integrity and fairness by modeling UN values and ethical standards;
Displays cultural and gender sensitivity and adaptability;
Treats all people fairly and without favoritism; and
Shows strong corporate commitment.

Required Skills and Experience

Education:

Master’s Degree or the equivalent in professional experience in the Procurement field, with an emphasis on Information Technology.

Experience:

At least 6 years experience with all aspects of the procurement cycle, preferably including UNDP procurement procedures. (Preparation and publicity, request to obtain bids, preparation of the procurement plan, preparation of tender documents, pre-qualification, preparation of short lists, distribution of tender documents, bidding period, bid opening, evaluation and recommendation, preparation of Recommendation of Award of Contract, contracting, monitoring of contract implementation, inspection, insurance, transport, and payments.);
Strong analytical and writing skills;
Strong communication skills and ability to synthesize and present complex issues to a wide diversity of audiences;
Ability to interact with senior stakeholders.

Language:

Good command of written and spoken English and Arabic.