UN WOMEN Jobs - 50450- Procurement Policy Support

Procurement Policy Support – Intern

Advertised on behalf of

UN WOMEN

Location :

New York, HQ, UNITED STATES OF AMERICA

Type of Contract :

Internship

Starting Date :

03-Nov-2014

Application Deadline :

21-Oct-14 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

6 Months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Through research, development of knowledge products and engagement in a variety of practical procurement activities, the Intern for Policy Support will learn about the development and impact of procurement policies and strategies in an international organization and the ways in which it is implemented in practice.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. The intern will be under the direct guidance and supervision of the Procurement Specialist.

Duties and Responsibilities

To be trained in, and engage with, the development and implementation of procurement, policies and strategies focusing on achievement of the following results:

Learn about the development of procurement strategy and policy in line with organizational objectives as well as the implementation of such policies;
The provision of support to the office’s procurement business process mapping and the elaboration of internal Standard Operating Procedures (SOPs), in consultation with direct supervisor and management;
The provision of support to the identification, mapping and knowledge needs for procurement across UN WOMEN;
The provision of support to the design, development, testing and application of procurement learning materials and events.

To be trained in, and engage with, the delivery of timely, effective and accurate procurement services to clients, focusing on achievement of the following results:

Follow-up with product developments and deadlines;
Learn the creation of technical specifications and Incoterms in cooperation with clients, applying any corrective measures to ensure that customers’ expectations are met;
Learn how to prepare Oral/written response to routine queries from UNWOMEN staff in the Regional Offices, Country Offices, and other stakeholders on procurement issues regarding policies and procedures;
Ensures contractors' insurance reviews are up-to-date and in compliance with Purchasing policy and procedures.
Support the creation and implementation of an effective and efficient process for reporting and maintaining Supply Chain policy information;
Learn to Prepare and execute negotiations with vendor following the established Strategic Sourcing Methodology and development of sourcing forecast;
Maintaining up-to-date knowledge of relevant market developments, reports preparation and analysis of procurement needs and historical procurement. Management of vendor performance.

To be trained in, and engage with, the provision of support to specific procurement processes, focusing on achievement of the following results:

Learn the preparation of procurement plans for the office and Projects and their implementation monitoring;
Support and learn the preparation documentation of procurement processes of RFQs, ITBs or RFPs, bids or proposal evaluation;
Support to the procurement unit and learn the process of updating the rosters of suppliers and Individual Contractors;
Learn the maintenance of organization-wide, real-time data of all contracts and agreements.

Competencies

Core values and Guiding Principles

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies

Ethics and Values:

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

Take charge of self-development and take initiative.

Work in teams:

Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Continuous Learning and Knowledge Sharing:

Encourage learning and sharing of knowledge Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making.

Required Skills and Experience

Education and Certification:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher) or Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent) or Have graduated with a university degree and, if selected;
Must commence the internship within a one-year period of graduation.

Work Experience:

Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Knowledge of database packages is preferable.

Language Requirements

Fluency in written and spoken English including any UN language.

Conditions:

UN Women will not pay for the internship; all the expenses connected with it will be borne by the intern.
UN Women accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship; The Intern must provide proof of enrolment in a health insurance plan;
The Intern will not be eligible to apply for, or be appointed to, any post in UN Women during the period of my internship or for the six months immediately following the expiration date thereof;
The Intern will be personally responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed.