Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the direct supervision of the Operations Manager, the Human Resources (HR) Associate serves as a member of the operations team, and executes the full range of HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

In performing his/her tasks, the HR Associate ensures compliance with UN Women policies and regulations; accountability to organizational values and principles; and an enabling workplace environment in which staff potential is maximized. The HR Associate works in close collaboration with the operations, programme and project teams in the regional office and operations staff in other UN Agencies, UN Women Country Offices within the region and HQ staff to successfully deliver operations services.

Duties and Responsibilities

Administration and implementation of HR strategies and policies

• Support the implementation of UN/UN Women rules and regulations and under the supervision of the Operations Manager provide guidance to the RO & COs; identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
• Provide input and information on development of HR strategies, UN/UN Women personnel and administrative rules and regulations, implementation of personnel rules, use of contractual modalities, application of entitlements, change management processes as well as on all aspects of HR;
• Implement corporate human resources management policies and strategies in support of the operations of the RO and M/CO in the region.

Administration of human resources

• Under guidance organization of local recruitment processes including initial rough drafting of job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels;
• Assist the Operations Manager in overseeing the operational and staffing requirements with responsibility in the areas of personnel administration for international and nationals, as appropriate (e.g. renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances; administration of home leave entitlements; etc);
• Assist the Operations Manager in the preparation and monitoring of the Office Plan; in responding to audit findings and recommendations; monitoring compliance with the RCA and staff learning and development (training and workshops);
• Ensure that tools and mechanism for effective and efficient monitoring of personnel activities including monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations are implemented in Atlas;
• Prepare personnel related reports; research and draft responses to enquiries for clearance by the Operations Manager;
• Maintenance of the staffing table and organograms and monthly share staffing table with HR HQ;
• Liaise with the Human Resources Section at HQ in HR administration and staffing related matters and local UNDP HR as necessary;
• Maintain accurate and up to date personnel status files in a confidential and secure manner;
• Assume overall responsibility for attendance and leave management; record management (filing and archiving system); and mail and pouch. 

Facilitation of knowledge building and knowledge sharing

• Facilitate organization of trainings for the operations/ projects staff on HR issues;
• Sharing of lessons learnt and best practices in HR;
• Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall effectiveness of the Country Programme implementation and on the efficiency and effectiveness of the human resources of UN Women.  The key results also impact on the image of the organization and its ability to deliver on its mandate. ;

Competencies

Core values/Guiding Principles

Integrity:

• Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

• Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

• Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
• Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core competencies:

Ethics and Values:

• Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

• Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

• Take charge of self-development and take initiative.

Work in teams:

• Demonstrate ability to work in a multicultural, multi ethnic environment; and
• Maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

• Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

• Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

• Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

• Demonstrate informed and transparent decision making.

Functional competencies:

• Ability to perform a variety of specialized activities related to HR management, entitlements and benefits, contract management and reporting;
• Strong IT skills;
• Ability to provide input to business processes re-engineering, implementation of new systems.
• Focuses on result for the client;
• Demonstrates strong oral and written communication skills;
• Remains calm, in control and good humored even under pressure.
• Responds positively to critical feedback and differing points of view, and are self-aware.
• Strictly adheres to confidentiality.

Required Skills and Experience

Education:

• Secondary Education;
• Specialized certification in HR, and/or University Degree in HRM/HRD, Psychology, Sociology, Anthropology, Ethics, Business and/or Public Administration or related fields is highly desirable, but not a requirement.

Experience:

• Six years of progressively responsible in HRM administrative experience is required at the national or international level;
• Experience in contract administration, training, staff development, counseling etc. is very relevant;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management systems.

Language Requirements:

• Fluency in English and Arabic is required;
• Working knowledge of another official UN language is an asset.