UNDP Jobs - 50723- Finance and Administrative Assistant

Finance and Administrative Assistant

Location :

Guiuan, Eastern Samar, PHILIPPINES

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

22-Oct-14 (Midnight New York, USA)

Post Level :

SC-6

Duration of Initial Contract :

Six Months

Languages Required :

English

Expected Duration of Assignment :

Possible extension depending on performance and funding availability

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Typhoon Yolanda (international name Haiyan), one of the strongest typhoons on record in the world, hit the Visayas (Central Philippines) on 08 November 2013 with a force equivalent to a Category 5 hurricane. Rainfall rates reached 30 mm per hour, wind speeds clocked upwards of 315 km/h and massive storm surges went up to 5-6 meters high along the coastal areas. Over a 16 hour period, the “super typhoon,” swept through six provinces in the central Philippines, knocking out power, telecommunications, and water supplies. Along the eastern coast of Samar, Eastern Samar and Leyte, extensive damage was caused by powerful storm surges that were akin to a tsunami. Entire villages were swept away by the sea, claiming thousands of lives and causing heavy infrastructure damage in highly populated areas. On the western coast and mainland areas of Samar and Leyte, severe winds flattened vast areas of farmlands planted with coconut and banana trees. Strong winds also caused damage, although to a lesser extent, along the coasts of Cebu, Panay and Coron.

Hardest hit were the islands of Leyte and Samar, particularly Tacloban City where 90 percent of the infrastructure was destroyed. The latest official figures from government indicate that 1.1 million homes were destroyed, 16.1 million people were affected, and 4.1 million were displaced. At least 6,300 people have been confirmed dead across all areas hit by the typhoon.

Since November 2013, UNDP has provided assistance to the affected LGUs and communities particularly in the fields of debris clearing and management, livelihood, and disaster risk reduction and management (DRRM). Given the shift in government strategy from humanitarian assistance to rehabilitation, UNDP’s current support to the affected sites focuses on recovery and rehabilitation efforts which include the construction of disaster-resilient public infrastructure, sustainable livelihoods, resettlement of displaced families, recovery coordination and DRRM, and restoration of LGU operations and services.

Duties and Responsibilities

Under the overall guidance of the Area Coordinator and direct supervision of the Administrative and Finance Officer, the Finance and Administrative Assistant will carry out the following tasks:

Provide support in the efficient management of the project’s accounting/financial, administrative, logistical and procurement system;
Undertake administrative, finance and procurement procedures such as travel processing, liquidations of cash advances, processing of payments to suppliers, canvassing/collection of price quotations, payment of utilities and the like;
Ensure proper systematic filing and maintenance of office records such as incoming and outgoing correspondences, calendar of activities, transportation requests, staff leave monitoring, request for office supplies, etc.;
Perform secretarial and office support functions such as photocopying, preparations for meetings/workshops, etc.;
Perform other tasks as may be assigned by the Supervisor.

Competencies

Corporate competencies

Resourcefulness and ability to deliver under pressure;
High tolerance for change, complexity and unpredictability.

Functional and technical competencies:

Possess a comprehensive set of competencies in business administration, accounting and finance;
Results-oriented;
Teamwork ;
Knowledge of common office software such as email, MS Office, Internet, etc.;
Accuracy and eye for detail.

Required Skills and Experience

Education:

University degree in business administration, office management, accounting, finance or other relevant fields.

Experience:

At least 3 years of professional experience in administration/office management/finance;
Experience with the UN/other foreign-assisted projects in a similar position is an advantage.

Language:

English and Filipino;
Knowledge of regional languages in the Visayas an advantage.

Note

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested submit their application ONLINE and complete the UN Personal History Form (P.11), available in our website http://www.ph.undp.org/jobs/ on or before 22 August 2014. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer.

Please note that we will contact only the short-listed candidates.