UNDP Jobs - 50814- Human Resources Associate

Human Resources Associate

Location :

Harare, ZIMBABWE

Type of Contract :

FTA Local

Starting Date :

01-Jan-2015

Application Deadline :

29-Oct-14 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

one year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the HR Analyst, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.

The HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

Duties and Responsibilities

Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:

Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework;
CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff;
Provision of information to the management and staff on strategies, rules and regulations.

Provides HR services focusing on achievement of the following results:

Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, drafting of interview reports;
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, ICs, SCs) and recurring Pos in Atlas;
Timely follow up with Finance staff on Global payroll issues;
Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
Maintenance of the CO staffing table;
Preparation of submissions to the Compliance Review Panel (CRP) and upload and submission to Compliance Review Board (CRB);
Provision of information on benefits/entitlements to the Staff and Experts;
Processing of accreditation and ID cards for international staff and dependants for all UN agencies administered by UNDP;
Act as focal point for ARGUS profile access in ATLAS and ensure compliance with Internal Control Framework;
Maintenance of the rosters including e-rosters;
Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following results:

Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior; Management, HR Analyst and Learning Manager.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on HR issues;
Synthesis of lessons learnt and best practices in HR;
Sound contributions to knowledge networks and communities of practice.

Competencies

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary Education with specialized certification in HR;
University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.

Experience:

6 years of progressively responsible HR and/or administrative experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language:

Fluency in English and and any one national language.