UNDP Jobs - 50868- Programme Associate

Programme Associate

Location :

Sarajevo, BOSNIA AND HERZEGOVINA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

04-Nov-14 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance and direct supervision of the Sector Leader - Security and Justice, the Programme Associate provides support in effective delivery of the projects and programmes within the Sector by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving programmatic, admin and finance-related issues and exchange of information.

Applicants are required to submit completed and signed UNDP Personal History Form (downloadable from http://www.ba.undp.org/content/bosnia_and_herzegovina/en/home/operations/jobs.html) online through this website.
Candidates must be nationals of Bosnia and Herzegovina. Only successful candidates will be contacted.

Duties and Responsibilities

1. Support to the implementation of the Country Programme Action Plan related to the Sector

Collection, analysis and presentation of background information for the preparation of the Common Country Assessment (CCA), UN Development Assistance Framework (UNDAF), Country Programme Document (CPD), the Joint Work Plan aligned to UNDAF outcomes, effective application of results-based management (RBM) tools and establishment of management targets;
Provision of inputs for the Annual Planning and Reporting;
Preparation and compiling of background information for the formulation of new programmes/projects;
Coordination with partners on information gathering.

2. Support to projects and programmes within the Sector

Providing support to the Project Managers within the Sector in the creation of projects in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects;
Collecting and compiling, on a monthly basis, of the following inputs related to each project within the Sector: list of the activities, expenditures and results achieved during the previous month as compared to the work plan;
Preparing information for audit of nationally implemented (NIM) projects, if NIM is applicable, supporting implementation of audit recommendations;
Supporting smooth and timely running of NGO and UN Agency-implemented projects;
Organizing evaluations of the Projects within the Sector;
Coordination and organization of field visits, missions and conferences;
Coordination and organization of special activities that go beyond a single project, such as Sector retreats.

3. Business Process Quality Assurance

Ensuring that business processes are followed by projects/programme within the Sector in line with the UNDP regulations and rules and the UNDP internal control framework;
Ensuring that submissions for the Sector Leader and Senior Management review are prepared in line with the UNDP standards, regulations and rules;
Monitoring of Risk logs and Issue Logs for all Projects within the Sector, ensuring that they are regularly filled in by Projects;
Acting as focal point for procurement activities within the Sector;
Acting as focal point for recruitment activities within the Sector;
Providing assistance to Project/Programme Managers to ensure that project reporting occurs in a timely manner as scheduled;
Reviewing NIM projects Financial Reports, if NIM is applicable;
Approve/sign POs and non-PO vouchers related to their respective Sector Projects at Manager 1 Level
Ensuring timely submission of monthly leave reports and attendance record cards by the assigned Leave Monitors within the Sector and serving as Leave Monitor for the Sector Leader.

4. Support to the Sector Management in resource mobilization

Analysis of information on donors, preparation of donors’ profile;
Liaison with the donors as requested by the supervisor;
Supporting preparation of presentations and reports;
Support to drafting of project and programme concept notes as required by the supervisor;
Keeping track and reporting on mobilized resources. Reviewing contributions’ agreements, managing contributions in Atlas.

5. Support to the Sector Management in day-to-day activities

Preparation of background materials for use in discussions, correspondence and briefing sessions;
Drafting of official documents;
Organization of meetings;
Preparation of meeting minutes;
Provision of translation when necessary;
Follow up on the actions to be taken;
Project field visits as delegated by Sector Leader;
Maintenance of contacts with the stakeholders as required by the supervisor.

6. Facilitation of knowledge building and knowledge sharing within the Sector, related to POPP application

Organization of trainings for the project staff within the Sector on POPP as well as on UNDP procedures;
Synthesis of lessons learnt and best practices in the Sector programme;
Sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Advocacy/Advancing a Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation
Provides background information to identify opportunities for project development and helps drafting proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches
Responds positively to new approaches

Resource Mobilization

Level 1.1: Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors
Maintains database of project files
Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

Researches best practices and proposes new, more effective ways of doing things

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences

Client Orientation

Level 1.1: Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly

Core Competencies:

Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making

Prince2 training and certification, RMG

Required Skills and Experience

Education:

Secondary Education,
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences is strong advantage.

Experience:

6 years of progressively responsible administrative or programme experience is required at the national or international level.
Good knowledge of finance management system used by UNDP would be an asset
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and B/S/C languages.