UNDP Jobs - 50951- EMB Organisational Structure Analysis and Review

EMB Organisational Structure Analysis and Review

Location :

Lilongwe, MALAWI

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

09-Nov-14 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

14 Working days

Languages Required :

English

Expected Duration of Assignment :

14 Working days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Development Programme (UNDP) is supporting Malawi’s electoral process through the Malawi Electoral Cycle Support Project. In its 2012-2017 Strategic Plan the Malawi Electoral Commission (MEC), an independent electoral management body mandated to administer, conduct and supervise Malawi’s elections identified that the current structure of the organization should be reviewed. A comprehensive study had been conducted in 2008 to establish a baseline for such an organizational restructuring, however, since that time the recommendations of the report were not able to be implemented. While the 2008 report maintains much of its value, after the experience of two general elections (2009 and 2014) the report requires updating based on the experience and lessons learned from the intervening period.

The focus of the required work is to therefore review, analyze and update the 2008 report, encompassing the experience and strategic goals of the MEC. The contractor will review available reports, conduct participative interviews and consultations with relevant interlocutors (primarily from within the MEC Commission and Secretariat, but inclusive of other stakeholders) to update the 2008 report. The contractor will also elaborate a sequenced road map of key activities to inform the implementation of the restructuring process, identifying necessary options and recommendations and present their findings and analysis to stakeholders.

UNDP is therefore seeking the services of a highly experienced institutional analyst or change management specialist. Ideally, but not essential, the contractor will have had some prior experience with electoral management bodies.

Duties and Responsibilities

Responsibilities

Working under the overall guidance of UNDP and MEC, the contractor will carry out the following:

A desk review of the 2008 Report, Electoral Commission Act and other studies and analysis on the mandate, structure and performance of the MEC;
Research and identify any comparative experiences in other countries that could be relevant for experience sharing with Malawi;
Meet with key interlocutors from the MEC, Government, development partners and other stakeholders to incorporate their views, analysis and recommendations;
Conduct in-depth interviews with MEC Commissioners and senior Secretariat managers;
Revise and update the 2008 Report, incorporating salient analysis and recommendations;
Prepare a capacity building plan;
Prepare an implementation report of key activities, addressing sequencing and suggested schedules;
Deliver a presentation on the main updates of the report.

Competencies

Corporate competencies:

Promotes the vision, mission and strategic goals of UNDP;
Demonstrate integrity by modelling the UN's values and ethical standards;
Displays cultural, gender, religion, race and age sensitivity and adaptability.

Functional competencies:

Excellent analytical skills;
Excellent presentation skills;
Excellent interviewing, facilitation and presentation skills; and
Recruitment Qualifications;
Excellent analytical skills;
Ability to operate in a multicultural environment with political sensitivity and an ability to meet deadlines;
Demonstrate a proven track record in the strategic formulation and assessment of institutional structures;
Excellent interviewing, facilitation and presentation skills; and recruitment qualifications.

Required Skills and Experience

Education:

An advanced degree (Masters) in Business Administration, Human Resource Management, Organizational Psychology or Public Administration or equivalent professional experience.

Experience:

A minimum of ten years of functionally related professional experience;
Demonstrated experience of organizational analysis and design;
Experience in electoral management bodies;
Demonstrated experience in institutional development and change management;
Demonstrated experience in organizational design and analysis;
Demonstrated experience in strategic planning activities;
Experience working in Africa and with national institutions;
Demonstrated experience in the preparation and delivery of presentations;
Demonstrated experience in institutional development and change management;
Demonstrated experience in organizational design and analysis;
Demonstrated experience in strategic planning activities;
Experience working in Africa and with national institutions.

Language:

Excellent written and oral communication skills in English.

IT Skills:

Proficiency in MS Word, MS PowerPoint and MS Excel.

Duration of the Consultancy

The assignment is expected to take 2 weeks effective from the signing of the contract and payments will be based on deliverables as defined under section III above.

Payment Modalities:

Payment to the contractor will be made upon certification of satisfactory completion by the Senior Election Advisor of the Project.

Financial proposal:

Contracts based on daily fee:

The financial proposal will specify the daily fee, travel expenses and per diems quoted in separate line items, and payments are made to the Individual Contractor based on the number of days worked.

Travel:

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station in Blantyre, Malawi /repatriation travel. Transport within Malawi will be provided by UNDP.

The consultant should have its own laptop

Evaluation of Criteria and Weighting

The contractor will be evaluated against a combination of technical and financial criteria. The maximum score is 100% out of a total score for the technical criteria that equals 70% and 30% for the financial criterion.

The technical evaluation will include the following:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable, and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;
Technical Criteria weight; [70];
Financial Criteria weight; [30].

Technical weighted score of 70 points and maximum points of 100 points:

Criteria A educatonal background 15 maximum points;
Criteria B Practical previous experience relevant to the Terms of Reference 30 maximum points;
Criteria C Substantial professional knowledge and experience in organisational design and analysis 25 maximum points;
Criteria D Substantial professional knowledge in institutionaldevelopment 15 maximum points;
Criteria E Presentation and communication skills 10 maximum points;
Criteria F English language fluency 5 maximum points.

Only candidates obtaining a minimum of 70 points in the Technical Evaluation would be considered for the Financial Evaluation

The financial score for the financial proposal will be calculated in the following manner:

Sf = 100 x Fm/F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration.
(Total Financial Maximum points = 100 points);
Total Score.

The technical score attained at by each proposal will be used in determining the Total score as follows:

The weights given to the technical and financial proposals are: T= 0.7, F=0.3

The Total score will be calculated by formula: TS = T x 0.7 + F x 0.3

TS - Is the total score of the proposal under consideration?
T - is technical score of the proposal under consideration;
F - is financial score of the proposal under consideration.

Application procedure documents to be included when submitting the proposals.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications by the 9 November 2014 to the following email address: apply online www.jobs.undp.org.

Technical Proposal:

Explaining why they are the most suitable for the work

Provide a brief methodology on how they will approach and conduct the work

Financial Proposal

Personal CV and P11 Form including past experience in similar projects and at least 3 references