UNDP Jobs - 51315- Programme Associate (2 Positions)

Programme Associate (2 Positions)

Location :

Panama, PANAMA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

23-Nov-14 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

Languages Required :

English Spanish

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Chief of the CO and Regional Programme Support Team and the direct supervision of Country Specialists, the Programme Associate will work in close coordination with other Programme Associates. S/he will ensure effective support to Country Specialists and COs in the region by capturing and aggregating the demand side and liaising in support to integrated solutions provided by the Team. S/he will enter and manage data and support transactions and programme implementation consistent with UNDP rules and regulations.

The Programme Associate can supervise clerical and support staff. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the Regional Hub, CO and UNDP HQs as required for resolving complex Country Office and Regional Hub related issues and exchange of information.

Duties and Responsibilities

Summary of Key Functions:

Support the formulation of the CO and Regional Programme annual workplan as well as Country Specialists workplans;
Liaises with HQs and Regional Hub colleagues to support coordinated responses and troubleshooting;
Administrative support to the CO and Regional Programme Team;
Support resource mobilization, monitoring and planning as well as knowledge building and knowledge sharing.

Support the formulation of the CO and Regional Programme annual workplan as well as Country Specialists workplans:

Ensures effective follow-up of agreed action-oriented roadmaps to achieve deliverables for an enhanced alignment and Strategic Plan implementation. United Nations Development Programme Search UNDP;
Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, ROAR, effective application of RBM tools and establishment of management targets (BSC), COs pipeline among other priority planning and management tools;
Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements;
Support the preparation and regular update of working tools and specifically Country fiches;
Support Country Advisor’s mission planning, implementation and follow-up.

Liaises with HQs and Regional Hub colleagues to support coordinated responses and troubleshooting:

Support information sharing and coordination efforts with COs, thematic clusters and other regional hub and HQs;
Maintain updated lists of internal and external contacts relevant to the region;
Organize and ensures the logistics for internal and external meetings and virtual conferences as needed.

Administrative support to the CO and Regional Programme Team:

Support in the preparation of briefs in close coordination with the Planning, Reporting and Oversight Team and as required by the Directorate;
Support Individual Contracts’ and Direct implementation review and approval processes;
Regularly update the Country Office and Regional Programme Support Team’s dedicated sharepoint;
Ensures support to mission preparation, deployment and follow-up including travel arrangements, DSA, security clearances, accommodation, etc.;
Act as focal point for Country Offices for Regional Hub and HQ visiting missions;
Facilitate functional requirements of the Team including ICT and supplies;
Support the scheduled and ad hoc Team meetings including logistical arrangements, notetaking as needed, etc.;
Creation of requisitions in Atlas, register of goods receipt in Atlas;
Making budget check for requisitions, POs and vouchers.

Support resource mobilization, monitoring and planning as well as knowledge building and knowledge sharing:

Analysis of information on CO pipeline and priority partners;
Organization of trainings as deemed appropriate.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda:
Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management:
Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation;
Provides background information to identify opportunities for project development and helps drafting proposals.

Building Strategic Partnerships:
Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives;
Maintains databases of donor information;
Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches:
Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches;
Responds positively to new approaches.

Resource Mobilization (Field Duty Stations):
Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents.

Promoting Organizational Learning and Knowledge Sharing:
Basic research and analysis

Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise:
Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals:
Research and analysis

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Client Orientation:
Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Responds to client needs promptly.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

6 years of progressively responsible administrative or programme experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language:

Fluency in English and Spanish, both oral and written, is required;
Working knowledge of another UN official language is an asset;
Proficiency in English will be tested through assessment tools such as TOEFL.

Note

All applications can include only one attachment that consists of a complete and signed UNDP P11 - Personal History Form together with an updated English CV. Applications without the complete P11 form will be treated as incomplete and will not be considered for further assessment.

Only short-listed qualified candidates will be contacted.

Applications received after the deadline will not be considered.

This is a local position, therefore only citizens of the Republic of Panama can apply. Candidates who are not nationals but are residents of Panama with legal working status may also be considered.

If you require assistance with your application please contact: rc.lac.vacancy@undp.org